Full Time

Vacancy: Product & Inventory Manager

Contract type: Full time, permanent
Location: Leith (Hybrid)
Salary: £42,000 per annum, DOE
Line Manager: Publisher Relations Director

At Bookspeed we’re on a mission to put more books into the world, and we’re looking for a Product & Inventory Manager to help us do that.

We are a fun, creative, customer-focused books wholesaler, curating and supplying gorgeous book ranges for an exciting mix of retailers. Our customers include quirky owner-led boutiques and well-known brands, such as Oliver Bonas and Moonpig, as well as independent farm shops, garden centres and many of the UK’s leading heritage sites and attractions, such as the National Trust and the Natural History Museum.

We also work hard to make Bookspeed the best place to work, placing an emphasis on wellbeing, inclusion, flexible working and fun.

The role:

We’re looking for an experienced Product & Inventory Manager to join the Bookspeed management team. This is a newly created role and an exciting opportunity to lead an experienced team, developing, optimising and implementing new systems and processes.

Reporting to the PRD, you’ll lead our Stock Control and Bibliographic Data teams, with responsibility for supplier relationships, inventory management and the quality and timely integration of product data.

You’ll work closely with Warehouse, Finance, Sales and external providers to ensure we have the right stock available at the right time, maintaining excellent product data.

As part of the management team, you’ll also play an important role in delivering Bookspeed’s wider strategic objectives and supporting a positive, collaborative working environment.

What you will do:

-Lead, motivate and develop your team, setting clear objectives and supporting individual development
-Identify and implement improvements to systems, processes and ways of working
-Take overall accountability for operational supplier relationships, working closely with the teams ensuring an excellent experience for all suppliers and customers
-Take a hands-on approach to supporting the Bibliographic Data team, ensuring the provision of cover or assistance when required
-Oversee stock ordering and inventory processes, balancing availability, commercial terms, budget and capacity
-Work closely with warehouse to ensure the efficient receipt and management of stock
-Oversee the timely supply, integration and quality of new product data
-Ensure the team maintains accurate, high-quality product data for Bookspeed and its customers
-Work collaboratively with colleagues across the business to deliver Bookspeed’s strategy

What we’re looking for:

Essential:
-Proven experience leading, motivating and developing a team.
-Experience managing accurate, high-quality product or business data.
-Strong analytical, problem-solving and decision-making skills.
-Excellent organisation, planning and attention to detail.
-Clear communication and strong relationship-building skills.
-A commercial and continuous-improvement mindset.

Desirable:
-Experience in inventory, purchasing or operational management.
-Experience managing suppliers and stakeholders.
-Experience identifying and delivering process improvements and efficiencies.
-Experience within the UK publishing or bookselling industry.

Working pattern:

This is a permanent, full-time position, working Monday to Friday for 37.5 hours per week. We offer flexible working, with working hours falling between 8:00am and 6:00pm.

How to apply:

Please submit an online application via Indeed OR send a copy of your CV with a brief covering note to recruitment@bookspeed.com by Friday, 11 September.

Shortlisted candidates will be contacted and invited to an initial interview. Thereafter, successful candidates will then progress to a second-round interview. If you haven’t heard from us within two weeks once the advert is closed, unfortunately your application has been unsuccessful on this occasion.

We believe diverse workforces make successful working environments, but research has shown that some people from under-represented backgrounds won’t apply for jobs if they feel they don’t tick every box. If you think that might be you and you’d like to work for us, we encourage you to apply.

Furthermore, we want to make applying for our vacancies accessible to all. If you need support to complete your application, please email with your request to recruitment@bookspeed.com.

If we receive a high volume of strong applications, we may close this vacancy early, so early applications are encouraged.

JOB PURPOSE

The Facilities Manager will lead the Facilities Management Team covering offices at 5 Charlotte Square, Broadstone, 211 Sauchiehall Street and also providing support to NTS locations in the Central Belt. This role will primarily involve the presentation of NTS Central Offices as a high standard, well organized workplace; it includes responsibility for compliance and security, administration and planning to make the Central Offices run smoothly.

CONTEXT

In March 2027 the Central Office for the National Trust for Scotland will be at 5 Charlotte Square, Edinburgh. The Trust operates other working locations at Broadstone (50 South Gyle Crescent, Edinburgh) and 211 Sauchiehall Street (Glasgow). In addition, the Trust has buildings at Pitreavie (Dunfermline) and Stenhouse (Edinburgh) which are used for storage or general support to the running of the Trust.

5 Charlotte Square is an A Listed Georgian Townhouse that forms part of a UNESCO World Heritage Site. The office space is approximately 12,000 square metres over 6 floors. The property is undergoing extensive renovation with a completion date of early 2027 and a planned date of occupation on 1 March 2027. It will be the responsibility of the Facilities Manager to establish working practices and a building manual in conjunction with the Head of National Estates and the Chief Executive.

Broadstone is currently the Trust’s central office for general services to support the organisation. It is largely an open-plan office of approximately 11,000 sq ft, on one floor with adjacent car park comprising 59 spaces. Broadstone is on a fully repairing and insuring lease, and a service level agreement is in place for the maintenance and repair of plant, building services, security and for cleaning and grounds care services. Approximately 150 head office staff are based at Broadstone which also provides a hub for attendance by regional Trust teams. Additionally, Broadstone’s meeting rooms facilitate and host NTS Board meetings and other meetings with both internal and external stakeholders.

Most of the functions currently undertaken at Broadstone will be required at 5 Charlotte Square.

The post holder will be required to establish the correct working procedures for 5 Charlotte Square, to help with furnishing the building and setting up the routine in the new office. As a central location in the nation’s capital, it is essential that 5 Charlotte Square reflects the values and heritage of the Trust, making the place somewhere that the whole Trust is proud of and feels welcome in a safe and efficient working environment.

It is envisaged that the Trust’s presence at Broadstone will be reduced in January 2028 and withdrawn altogether in January 2030. The Facilities Manager will manage this transition, dealing with the consolidation of office functions at 5 Charlotte Square and the initial reinstatement of Broadstone and subsequent hand-back of the building to the Landlord.

The Facilities Manager will have the responsibility and authority for the security and safety of those persons in the office, including staff, contracted persons, and visitors.

The Facilities Manager will report directly to the Head of National Estates; administrative support and back-up will be provided by the National Estates team.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

General Tasks
• Managing the sites at 5 Charlotte Square, Broadstone and 211 Sauchiehall Street.
• Supporting the Trust at other sites including Pitreavie and Stenhouse – there will be other sites as required.
• The postholder will be a keyholder for the buildings, with access to secure areas, including confidential information.
• The post-holder will provide a high standard of service to internal customers and to visitors to ensure that the Trust’s reputation is maintained, responding to enquiries and directing them to the appropriate members of staff.

Support Services
• Responsible for supporting facilities as required to regular head office staff and off-site staff visiting Broadstone, including but not limited to,
o Receiving and processing incoming and outgoing mail and packages in line with safety procedures.
o Operation and monitoring of resource booking systems, (eg, workstation requests, car parking, meeting rooms)
o Ordering, control and replenishment of facilities supplies, such as hygiene consumables, stationery, etc in line with delivery procedures and working closely with the Procurement team.
o Working with IT to ensure that central printing and copying equipment is serviceable and well stocked and providing support with meeting room audio-visual equipment.
• Overseeing the routine of the Central Offices including the provision of building manuals and compliance.
• Coordinating and procuring furniture and fittings.
• Arranging catering for internal meetings.

Health and Safety
• Hosting and organising induction processes for visitors and new personnel.
• In line with stated Trust policies and approaches to ensure the health and welfare of staff/volunteers and visitors in compliance with legislation.
o Assessing and dealing with emergency response situations as they arise in line with business continuity procedures.
o Ensuring the provision of a high standard of hygiene through external contractors, comprising daily cleans of the office and additional cleaning services as required.

Maintenance and building checks,
• Including but not limited to:
o Carrying out property condition/safety and fire safety checks and inspections in line with Safe Systems of Work.
o Initiating and monitoring contractor repair and maintenance in line with contractor management procedures and legislation.
o Storing, maintaining and controlling the use of all tools/equipment at NTS properties and to carry out regular audits of same.
• Maintaining on-line records in relation to the elements above to ensure compliance with legislation.

The current duties of this job do require a criminal records (Disclosure Scotland) check to be carried out.

Vacancy: Product & Inventory Manager

Contract type: Full time, permanent
Location: Leith (Hybrid)
Salary: £42,000 per annum, DOE
Line Manager: Publisher Relations Director

At Bookspeed we’re on a mission to put more books into the world, and we’re looking for a Product & Inventory Manager to help us do that.

We are a fun, creative, customer-focused books wholesaler, curating and supplying gorgeous book ranges for an exciting mix of retailers. Our customers include quirky owner-led boutiques and well-known brands, such as Oliver Bonas and Moonpig, as well as independent farm shops, garden centres and many of the UK’s leading heritage sites and attractions, such as the National Trust and the Natural History Museum.

We also work hard to make Bookspeed the best place to work, placing an emphasis on wellbeing, inclusion, flexible working and fun.

The role:

We’re looking for an experienced Product & Inventory Manager to join the Bookspeed management team. This is a newly created role and an exciting opportunity to lead an experienced team, developing, optimising and implementing new systems and processes.

Reporting to the PRD, you’ll lead our Stock Control and Bibliographic Data teams, with responsibility for supplier relationships, inventory management and the quality and timely integration of product data.

You’ll work closely with Warehouse, Finance, Sales and external providers to ensure we have the right stock available at the right time, maintaining excellent product data.

As part of the management team, you’ll also play an important role in delivering Bookspeed’s wider strategic objectives and supporting a positive, collaborative working environment.

What you will do:

-Lead, motivate and develop your team, setting clear objectives and supporting individual development
-Identify and implement improvements to systems, processes and ways of working
-Take overall accountability for operational supplier relationships, working closely with the teams ensuring an excellent experience for all suppliers and customers
-Take a hands-on approach to supporting the Bibliographic Data team, ensuring the provision of cover or assistance when required
-Oversee stock ordering and inventory processes, balancing availability, commercial terms, budget and capacity
-Work closely with warehouse to ensure the efficient receipt and management of stock
-Oversee the timely supply, integration and quality of new product data
-Ensure the team maintains accurate, high-quality product data for Bookspeed and its customers
-Work collaboratively with colleagues across the business to deliver Bookspeed’s strategy

What we’re looking for:

Essential:
-Proven experience leading, motivating and developing a team.
-Experience managing accurate, high-quality product or business data.
-Strong analytical, problem-solving and decision-making skills.
-Excellent organisation, planning and attention to detail.
-Clear communication and strong relationship-building skills.
-A commercial and continuous-improvement mindset.

Desirable:
-Experience in inventory, purchasing or operational management.
-Experience managing suppliers and stakeholders.
-Experience identifying and delivering process improvements and efficiencies.
-Experience within the UK publishing or bookselling industry.

Working pattern:

This is a permanent, full-time position, working Monday to Friday for 37.5 hours per week. We offer flexible working, with working hours falling between 8:00am and 6:00pm.

How to apply:

Please submit an online application via Indeed OR send a copy of your CV with a brief covering note to recruitment@bookspeed.com by Friday, 11 September.

Shortlisted candidates will be contacted and invited to an initial interview. Thereafter, successful candidates will then progress to a second-round interview. If you haven’t heard from us within two weeks once the advert is closed, unfortunately your application has been unsuccessful on this occasion.

We believe diverse workforces make successful working environments, but research has shown that some people from under-represented backgrounds won’t apply for jobs if they feel they don’t tick every box. If you think that might be you and you’d like to work for us, we encourage you to apply.

Furthermore, we want to make applying for our vacancies accessible to all. If you need support to complete your application, please email with your request to recruitment@bookspeed.com.

If we receive a high volume of strong applications, we may close this vacancy early, so early applications are encouraged.

Full-time and Permanent
Salary £41,971 – £45,934 per annum
Plus generous benefits package
Hybrid / flexible working

About the role

This is an exciting opportunity to play a key role in shaping the future of philanthropy at National Galleries of Scotland.

We’re looking for a strategic, insight-led fundraising professional with experience in prospect research, fundraising operations, data and CRM management who thrives on strengthening systems, turning data into action and enabling relationship-based fundraising to succeed. You will manage fundraising operations across the Development team and support the effective planning and delivery of philanthropic income. You’ll bring the ability to combine strong analytical and operational expertise with an understanding of relationship-based fundraising. You’ll help embed consistent ways of working, continuously improve fundraising operations and build the strong foundations that enable philanthropic support to grow and deliver lasting cultural impact.

You’ll play a pivotal role across the organisation in ensuring our fundraising is underpinned by robust systems, high-quality insight and disciplined operational practice. Working closely with colleagues across philanthropy, grants and partnerships, and capital fundraising, you’ll lead donor and funder research, due diligence, segmentation and pipeline management. You’ll enable proactive, relationship‑based fundraising and effective prioritisation.

You’ll also shape how the Development team plans, measures and delivers its work. From CRM processes and fundraising reporting, KPIs and performance measurement to forecasting and budget management, you’ll ensure decision-making is informed by reliable data and clear insight. You’ll play a key role in supporting the operational delivery of major capital campaigns, ensuring that research, reporting, forecasting and governance processes are aligned to campaign priorities and strategic decision-making.

This is a role with broad influence across the organisation. You must be confident working with senior stakeholders and operating in a complex institutional environment, with the ability to influence, enable and continuously improve practice across teams.

The difference you’ll make
You will ensure that fundraising activity is supported by robust data, high‑quality insight and efficient, well‑governed systems. Reporting to the Head of Development, you will:
-Lead and maintain a consistent prospect research, segmentation and pipeline management framework, enabling the Development team to plan, prioritise and deliver effective relationship‑based fundraising across income streams.
-Lead processes for donor and funder research, due diligence, wealth screening and risk assessment, ensuring activity is ethical, proportionate and aligned with organisational values.
-Work closely with the Head of Development and the Development team to support portfolio management, prospect prioritisation and long‑term pipeline development at local, national and international levels.
-Provide leadership and operational oversight for the team’s CRM processes and usage, working with colleagues across the organisation to ensure consistency with existing processes, strong data quality, reporting standards and compliance,
-Work with colleagues to design and deliver regular insight, analysis and internal reporting, including dashboards, forecasts, KPIs and briefing papers for Senior Leadership and Trustees.
-Support income planning and performance management through income modelling, target setting, monitoring and variance analysis, working in partnership with the Development team, Finance and the Head of Development.
-Coordinate funder contracting and reporting requirements, working collaboratively with Audience and Development colleagues and across the organisation to ensure accurate, timely and high‑quality outputs.
-Support budget management across our activity, working closely with Finance colleagues on forecasting, monitoring and reporting.
-Lead the development and embedding of core fundraising operational processes, including stewardship tracking, activity logging and workflow management.
-Develop and embed consistent processes and ways of working that support excellent donor experience and effective cross‑team collaboration.
-Act as a trusted advisor to colleagues and senior leaders on data, insight, systems and best practice in fundraising operations.
-Monitor sector trends, regulatory requirements and emerging tools to ensure we continue to apply modern, effective and responsible fundraising practice.

Who we are looking for
To succeed in this role, you’ll need the following knowledge, skills and experience:
-Significant experience in prospect research, insight, analytics or fundraising operations within a charitable, cultural or comparable complex organisation. 
-Strong understanding of relationship‑based fundraising, including major gifts, trusts and foundations and multi‑year campaigns. 
-Proven experience leading and improving CRM and fundraising data processes, including data governance, reporting and continuous improvement.
-Excellent analytical skills, with confidence translating complex data into clear insight and actionable recommendations. 
-Experience developing segmentation models, pipelines and prospect strategies across multiple income streams. 
-Strong project management skills, with experience designing and implementing new systems or processes. 
-Understanding of charity governance, compliance and reporting principles, and how these apply to fundraising activity, performance reporting and external accountability. 
-Confidence working with senior stakeholders, including Heads of Department, Directors and Trustees. 
-Excellent written and verbal communication skills, including preparation of reports, dashboards and senior‑level briefings. 
-High levels of integrity, discretion and sound judgement when handling confidential and sensitive information. 
-A collaborative, enabling approach and the ability to operate effectively within a large or matrix‑managed organisation. 

It would also be great if you have:
Experience supporting the operational delivery of capital fundraising programmes.
-Knowledge of fundraising in the arts, culture, heritage or education sectors.
-Experience using Spektrix.
-An understanding of legal, financial and operational considerations relating to international fundraising and donor engagement.
-Enthusiasm for the vision and work of the National Galleries of Scotland.

Please apply directly via our careers portal. Applications via email will not be accepted.

The closing date for applications is 12 noon on Monday, 07 September 2026.

(This role may suit individuals working at Project Director level)
Full-time and Fixed Term (3 years)
Salary £61,688 – £71,542 per annum
Plus generous benefits package
Hybrid / flexible working

About the role

We have a rare opportunity to join the team delivering The Art Works, one of the National Galleries of Scotland’s most significant capital projects and a major investment in the future of Scotland’s national art collection.

We are looking for an experienced Senior Project Manager who can operate confidently at both strategic and operational levels. You will bring strong project, financial and commercial acumen, with the judgement to manage risk, resolve issues, drive change and maintain focus on programme, cost, quality and outcomes.

Located in North Edinburgh as part of the wider Granton Waterfront development, The Art Works will create a new, free-to-visit experience and purpose-built home for more than 130,000 works of art, transforming how the national collection is cared for, researched, shared and accessed. Designed to Passivhaus principles, the project will also deliver important environmental, social and economic benefits for North Edinburgh and beyond. Having reached the end of RIBA Stage 4, the project is entering a critical phase, with enabling works planned to start before the end of 2026 and the main contractor due to be appointed for RIBA Stage 5 and the commencement of construction.

As Senior Project Manager, you will lead the day-to-day delivery of The Art Works through on-site enabling works, construction, handover, fit-out, move-in and readiness for occupation. You will provide strong client-side leadership across this complex and high-profile programme. Leading and coordinating multidisciplinary internal and external teams, you will work with professional advisers, the design team, contractors and colleagues across the organisation to ensure the project is delivered safely, successfully and in line with its objectives.

You must have a strong understanding of governance, value for money and compliance public-sector requirements. You will be confident providing direction through matrix management, bringing together different areas of expertise and overseeing external consultants and contractors.

An engaging and credible Senior Project Manager you will build trust and strong relationships across the organisation and with a diverse range of stakeholders. You will communicate with clarity and confidence, providing concise advice and recommendations to senior leaders and Board members, and bringing people together to achieve shared outcomes.

This is an opportunity to play a leading role in delivering a project that will have a lasting impact on how Scotland’s national art collection is cared for and shared.

The difference you’ll make
Reporting to the Director – Major Capital Programme your responsibilities will include but not be limited to:
-Providing leadership of multi-disciplinary internal and external teams.
-Leading on first stage resolution of any issues and/or conflicting priorities. You will initiate and progress formal change control as and when appropriate, ensure timely resolution and successful outcomes in line with the brief, programme and budget.
-Intervening and providing direction to mitigate risk, ensuring timely corrective action and escalation through project governance structure when appropriate.
-Driving pro-active budget planning and management, financial reporting, public sector compliant procurement and reporting.
-Undertaking report writing including recommendations, presenting papers and doing presentations, (for example to the Extended Leadership Team, Leadership Team and at Board level).
-Chairing Project and Working Group meetings including defining agendas and papers to achieve outcomes.
-Presenting at other internal and external meetings as and when required.
-Working with the Learning & Engagement team including participating in relevant community engagement activities.
-Undertaking general administrative duties related to The Art Works project.

Who we are looking for
To succeed in this role, you’ll bring significant experience of leading the client-side delivery of complex, high-profile capital projects, together with the commercial, financial and leadership skills to operate confidently in a public-sector environment. You will also need the following range of knowledge, skills, and experience:
-A demonstrable track-record of successfully leading day to day delivery of major capital projects of a comparable scale and visibility through construction stage, move-in activities and readiness for occupation including coordinating handover from contractor to the in-house Estates and Operations teams.
-A degree and/or extensive experience in a built environment related discipline together with a professional chartered qualification in a built environment related discipline (e.g. RIAS, RICS, CIOB, APM).
-Strong knowledge and practical experience of public-sector procurement, governance, assurance, reporting requirements including obtaining and managing external technical and legal expertise where required.
-Excellent financial and commercial acumen, with experience managing significant project budgets within delegated limits. Providing robust financial management of project budget management and reporting.
-Experience working with JCT and/or NEC contracts and leading on negotiations to resolve contractual issues.
-Leading project risk management, reporting and escalation of risk, including active use of risk registers.
-Highly effective management ability for client-side day to day project deliverables including confidence in chairing client-side meetings, change control during construction, handover, defects management, ‘pack and move’, fit out, and readiness to occupy.
-Proven ability to lead and influence multidisciplinary teams and multiple internal and external stakeholders, including through matrix management to achieve project deliverables.
-Excellent written and verbal communication skills, with the ability to provide clear, concise advice, reports and recommendations to senior leaders and Board members.
-Proven ability to balance strategic leadership with hands-on operational project delivery, taking ownership of issues and driving them through to resolution.
-Experience of chairing client-side project and working group meetings, setting clear agendas and driving actions and decisions.

It would also be great if you have:
-Experience delivering projects with strong sustainability, social value, community and economic outcomes.
-Knowledge of Scottish Government Gateway Review Assurance process.

Please apply directly via our careers portal. Applications via email will not be accepted.

The closing date for applications is 12 noon on Monday, 07 September 2026.

We are seeking an experienced, skilled and energetic manager to join our team at Crathes Castle, Gardens & Estate, our flagship property in the North East.

Crathes Castle welcomes a six-figure number of visitors from around the world each year. You will be responsible for delivering the overall operational and visitor experience at Crathes, meeting performance standards and targets, achieving the highest levels of visitor satisfaction, and maximising key commercial, financial and development objectives to ensure the property remains sustainable.

Your vision and energy will strengthen our existing offer, bringing fresh ideas to showcase the site to wider audiences, creating memorable visitor experiences, encouraging repeat visitation, and promoting the values of the National Trust for Scotland. You will lead a team dedicated to ensuring that Crathes Castle, Gardens & Estate is recognised as the first-class visitor attraction in the region.

As part of the wider property management team, you will help deliver the visitor services strategy and broader property vision, while promoting strong communication across all property departments, the region, and the wider National Trust for Scotland.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Recruit, induct, develop, motivate and manage staff and volunteers, ensuring they are equipped to carry out their duties to Trust standards and within agreed staffing budgets.

Line manage Visitor Services Supervisors and oversee Visitor Services Assistants.

Link all operational areas across the estate and ensure excellent communication between departments.

Embed a strong health and safety culture across the property, maintain compliance records, and ensure the team follows property risk assessments to reduce incidents affecting volunteers, employees and visitors.

Work with the Operations Manager, Regional Director, Business Manager and Finance Manager to set, phase, monitor and report on budgets, making proactive and reactive adjustments as required.

Support with the delivery of an annual events and functions strategy and actively promote venue hire opportunities.

Create a culture of “exceptional service, every time”, maintaining high standards of delivery and overall estate quality standards, and ensuring every visitor receives a warm welcome.

Spearhead the drive to achieving 5* visitor attraction rating.

Lead the visitor services experience to meet financial targets, maximise income and profitability, and ensure efficient, cost-effective working in line with Trust procedures and instructions.

Deliver the National Trust for Scotland’s core aims of conservation, access and memorable visitor experiences for all guests.

Take responsibility for opening, closing and securing buildings, implementing emergency procedures, duty management and providing relief cover when required.

Act as the property’s designated responsible person for safeguarding children and vulnerable adults, including completing the required criminal record check.

Act as keyholder and point of contact for out of hours emergencies.

Work with the buildings and wider management teams to maximise the lifespan of Trust buildings and fittings through appropriate maintenance and replacement programmes.

Ensure the property complies with statutory and organisational requirements for health and safety, food safety, environmental management, alcohol sales, waste disposal and allergens.