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Full Time

Full-time (part-time will be considered)
Salary £28,437 – £31,170 per annum (Band 6a)
Pay award pending plus generous benefits package
Hybrid / flexible working

About the role

We’re looking for an experienced, motivated, and professional Executive Assistant to provide direct support to our Director-General.

If you have proven experience at Director/Executive level with great organisational skills and a keen eye for detail, then we’d like to hear from you.

In this role you will have a considerable amount of autonomy due to the demands of the Director-General’s schedule which will require a high level of interpersonal skills, tact and diplomacy whilst making decisions on priorities and solving problems.

The difference you’ll make

As the first point of contact for callers you will require to be well informed, helpful, and efficient. The ability to work to tight deadlines, flexibility and professionalism are essential along with being skilled at communicating with a wide variety of national and international contacts.

Reporting to the Director-General you will also work closely with the Directorate team and your responsibilities will include:

· Managing the Director-General’s inbox ensuring all emails are actioned in a timely manner.

· Diary management – scheduling and attending meetings, minute taking and providing support where necessary.

· Organising and providing the necessary information for the Director-General in advance of meetings.

· Organising high-level events, hospitality and meetings including greeting guests and arranging Gallery tours for VIPs and dignitaries.

· Assisting with report and presentation production including collating data for quarterly KPI performance reports.

· Managing travel – national and international and arranging any necessary visas.

· Administering financial activities – purchase orders, expenses, etc.

· Facilitating good communications with colleagues and the leadership team as well as external contacts including key supporters, other museums and galleries and partners.

· Creating and monitoring intranet content using SharePoint.

· Dealing with senior personnel in partner organisations, Scottish Government, Scottish Parliament, as well as with their secretarial and support staff by telephone, e-mail, letter and in person.

· Dealing with requests from the Scottish Government and collating information from internal colleagues and replying within strict deadlines.

· Administrative support to several committees including the Leadership Team Public Programme committee, liaison meetings with the Scottish Government and Royal Scottish Academy. Schedule annual cycle of meetings, prepare agendas, papers and take minutes.

· Supporting other senior Directors as required.

Who we’re looking for

In answering our quick questions tell us more about you, how you meet the requirements, and what you will bring to the role. This will be your opportunity to stand out as well as tell us what you are looking for from us. To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

· Proven extensive PA/Executive Assistant experience at director level.

· Strong administration and organisational skills, including effective prioritising of work with the ability to meet deadlines.

· Outstanding communication skills and excellent telephone manner with the ability to work with wide range of people including an understanding for the need for discretion and confidentiality.

· Tact and diplomacy along with a reasonable knowledge of social protocol with a helpful manner and flexible in approach.

· Good literacy skills with ability to draft letters, take minutes, contribute to reports and briefing papers and to proofread, with meticulous attention to detail and accuracy.

· Excellent IT skills – MS Office and in particular Teams, Zoom, Adobe Sign.

· Ability to plan ahead, identifying and raising potential issues in advance.

· Ability to work on own initiative and make appropriate decisions/problem-solve in the Director-General’s absence.

· Understanding of procedural frameworks.

· Ability to work as part of small flexible team and to provide support to colleagues across the galleries, with a willingness to go that extra mile.

It would help if you have:

· Experience of working in close support of senior management.

· Speedwriting and/or Shorthand.

· Understanding of museums and galleries and an interest in art.

· Knowledge and experience of dealing with Freedom of Information requests and complaints.

· Knowledge of Gaelic and/or other European languages.

What’s on offer for you

Our colleagues will tell you great things about working here. We aim to ensure the National Galleries of Scotland is a great place to work, where our people thrive in a culture where we are trusted, empowered, and engaged to achieve our true potential. We want to tell you what we can offer you. We offer a range of benefits to promote healthy working lifestyles for all our colleagues.

About the Prince’s Foundation
The Prince’s Foundation provides holistic solutions to challenges facing the world today.
We champion a sustainable approach to how we live our lives and build our
communities, we run a diverse programme of education and training for all ages and
backgrounds, and we regenerate and care for places where communities thrive and that
visitors enjoy.
We work nationally and internationally but at the heart of our organisation is the
heritage-led regeneration of the Dumfries House estate and its wider community, where
our principles and philosophies are explored and put into practice.
The work of The Prince’s Foundation is inspired by The Prince of Wales’s philosophy of
harmony: that by understanding the balance, the order and the relationships between
ourselves and the natural world we can create a more sustainable future.
Programmes take place within and beyond the charity’s sites, including at Dumfries House,
with its Education Farm, STEM centre and Health and Wellbeing Centre, and in
Shoreditch, East London and Trinity Buoy Wharf in Tower Hamlets, London.
Location
The post is based at the offices of the Prince’s Foundation at the Dumfries House Estate,
Cumnock, Scotland KA18 2NJ
The Role:
The STEM programme is delivered through practical hands on workshops, family events
and teacher training within four key themes: Aerospace, Green Energy, Environmental
Science, and Sustainable Design, these themes make the most of the existing expertise in
the wider Prince’s Foundation, as well as the local STEM employment opportunities and
expertise.
Due to themes and existing expertise on the estate a candidate with a background in
physics, engineering or digital technologies would be at an advantage. The candidate
should however be comfortable teaching STEM subjects out with their area of expertise
to a primary and secondary school level, with support from the wider Education team
and industry experts.
The wider education programme on Dumfries House Estate is delivered across themes
including: STEM; Food, Farming and Horticulture; Outdoor Activity; Hospitality;
Textiles and Building Crafts. Due to the holistic nature of the programme, the post
holder will be required to assist in these areas from time to time, take part in CPD in
these areas and work with colleagues across the education team on cross curricular
education projects.
The post holder will assist in the development and implementation of workshops,
industry training programmes, short courses and project related education activity
including large scale events and cross curricular delivery. The post holder will also
prepare and deliver classes across a range of ages as well as maintaining stakeholder
relationships with industry and education partners.
Key Tasks
Specific Duties will include:
Supporting the Education Director and Curriculum Manager to ensure the smooth
delivery of the Prince’s Foundation’s education strategy and core STEM programmes, a
responsibility which will include:
o Designing, supporting and delivering STEM workshops activities to a primary and
secondary audience in line with The Curriculum For Excellence, Learning for
Sustainability, STEM education strategy and the Principles of Harmony.
o Participate in evaluation and review of workshops and education activities in a timely
manner and contribute to education reports for directors, partners and funders.
o Ensure education activities are suitable for learners by writing, reviewing, updating
and following risk assessments, as well as following health and safety procedures for
first aid and incident reporting.
o Keeping up to date with current practices and policies in STEM education, through
networking, CPD and personal development.
o Supporting the development of strong relationships with industry and education
partners such as STEM industry funders and partners, STEM Education
organisations and charities and local authority and Scottish Education
representatives. Work with these partners to enhance the STEM offer at Dumfries
House through co delivery and design of workshops and activities.
o Preparing, and maintaining equipment and facilities to a high standard prior to and
following education activity, monitor and request stock as appropriate.
o Further the wider education work of The Prince’s Foundation through contribution
to team meetings, joint education activity and events and cross curricular CPD
sessions
o Support the STEM manager to ensure that the maintenance of the STEM building(s)
is completed, informing relevant Prince’s Foundation staff when maintenance is
required.
o Maintain familiarity with The Prince’s Foundation handbook and relevant HR
procedures.
o Undertake any other duties as may reasonably be required of you in the post.
It is in the nature of the work of the Prince’s Foundation that tasks and responsibilities
are, in many circumstances, unpredictable and varied. All staff are therefore expected to
work in a flexible way when the occasion arises that tasks which are not specifically
covered in their Job Description must be undertaken.
Person Specification
The essential skills, knowledge and experience required are:
o The successful candidate should have recent and relevant STEM industry or STEM
education experience or be educated to degree level in a relevant STEM subject.
o The post holder should be able to demonstrate prior experience educating and
engaging with young people or community groups through STEM activities.
o Able to develop and implement STEM learning resources linked into curriculum
themes.
o Able to represent the Prince’s Foundation professionally at all times.
o Excellent interpersonal skills; planning, setting agendas, coordinating/conducting
meetings, events, and workshops.
o Excellent communication and presentation skills.
o Strong organisation skills and the ability to work with minimal supervision.
o Ability to work proactively and flexibly under pressure and to achieve set objectives.
o The ability to work within a team, maintaining positive relationships with the wider
education team.
o Ability to create high quality presentations/visual aids. Working knowledge of
Microsoft Office software (e.g. PowerPoint, Excel and Word), Windows, Adobe.
o Some travel within the UK and occasionally overseas may be necessary.
o Possession of a valid driver’s license and access to a vehicle.
Desirable skills, knowledge and experience required are:
o Knowledge of the future UK wide STEM skills shortage, growth industries and how
this impacts employers and future employees.
o Knowledge of the education and training environment in relationship to schools and
further education.
o Awareness of the United Nations Sustainable Development Goals, and how these
relate to industry and education.
Other:
o The post will be based at Dumfries House, Cumnock Ayrshire with the requirement
to travel on occasion. A driving license is required for this post.
o This post is based on a full time 37.5 hours per week linked to the target audience
needs. Job share and/or flexible working may be considered for suitable candidates.
o Occasional lone working will be required due to the nature of the estate.
o Willingness to work occasional weekends or evenings as required for education or
wider estate events.
o You must have the legal right to work in the UK.
o This post is considered to be a regulated activity therefore any offer will be subject to
a satisfactory disclosure check with the Disclosure and Barring Service or PVG.

OI PEASANTS! WE’RE RECRUITING… Fancy a job like no other? If you’re a skilled Technician, then prepare to swap your current work environment for one that’s far from traditional.

Edinburgh Dungeon is currently seeking a Maintenance Handyperson to provide vital support to our attraction, ensuring its unique brand of scary fun is being delivered at an efficient level.

What you need

An A level or HNC/HND/BA in a relevant area or similar (desirable)
Experience maintaining a wide range of equipment
Knowledge of Health and Safety, risk assessments, Planned Preventative Maintenance systems of work and LOLER/PUWER
Be a positive and self-motivated individual with a strong eye for detail
Be someone who takes pride in their work
Helping to maintain and operate our shows and rides and working in a small multi-skilled team of dungeon dwellers, you’ll be responsible for the maintenance of equipment, theming, rides, and the facility. Including carrying out electrical and mechanical inspection, maintenance activities and provide support to the daily operation of this thrilling attraction.

This naturally means you’ll be dealing with both routine maintenance and breakdowns and therefore you will work swiftly and with care to diagnose and resolve problems. Utilising your hands-on knowledge and experience you will sustain minimal downtime of rides and themed attractions for the visiting peasants.

You will also provide timely and regular communication to the Technical Manager regarding operational issues, ensuring the earliest possible resolution and displaying the ability to make sound decisions and take decisive action.

This role is permanent and full-time, offering a minimum of 30 hours per week. Our attraction is open daily, so flexibility in hours and days working will be needed. Shifts vary, and normally consist of daily shifts of early Duty Tech 9am -5pm and late Duty Tech 10.30am-19.30pm (During peak season and weekends) and 9.30am -17.30pm (out of season).

What’s in it for you

Alongside helping transport guests back to Edinburgh’s darkest history, you’ll also receive:

Hourly rate of £11.47 paid fortnightly
25% discount in our retail shops and restaurants and 40% off LEGO online
Merlin Magic Pass – giving you free tickets to all our attractions worldwide for you, your family, and friends every year
Discounted rates at Merlin hotels all over the world
Cycle to work scheme and cinema ticket discount

We are looking for a highly organised, logical individual to join our team as an assistant whisky & dry stock manager. Our retail experience offers visitors from all over the globe an opportunity to learn about a world class product in a world class environment. We pride ourselves on delivering exceptional customer service, tailored to individual customers’ needs, in a welcoming and relaxed atmosphere.

What about you?
You will have a proven track record of managing stock in a retail environment, an eye for detail and the ability to keep calm under pressure. Prior experience in the tourism or Scotch whisky industry is not necessary but would be an advantage. You will also be:
-Experienced in the use of specialist stock management/EPOS systems.
-Experienced in all elements of stock administration.
-A confident salesperson with strong commercial awareness.
-An engaging and approachable communicator with a warmth of spirit.
-Adaptable and comfortable in a constantly changing environment.

What will you be doing?
Maximising sales for The Scotch Whisky Experience by ensuring we have plentiful stock of all products and maintaining strong relationships with our suppliers.
Accurately using our IT software, including EPOS and stock management systems.
Undertaking all processes required by retail – ordering, deliveries, invoicing, transfers, end of month procedures, adding new products, etc.
Leading by example ensuring every customer has a memorable experience.
Collaborating with other departments ensuring the seamless running of our business.
Working with our head of retail and operations director to agree the strategic direction of the retail department.
Championing our culture and values in all aspects of your role.

Contract full time, 36.25 hours per week
Hours rota based, includes evenings & weekends
Salary from £25,000 dependent on experience

What about us?
Our vision is to make the world fall in love with Scotch whisky. We are a team of friendly and passionate storytellers who inspire, enthuse, educate and impassion our visitors about Scotch whisky in all that we do. Why not have a look around our website, or to get a better feel for our team’s enthusiasm, expertise and personality, why not read our blog?

Interested? Do you think you have something to bring to our team? We’d love to hear from you! Please send your application including a CV to jobs@scotchwhiskyexperience.co.uk

***No Agency Contact***

We are now looking for additional outstanding HR talent to join our team. As a result of an internal move, we now have an exciting opportunity for an engaging, passionate and experienced HR professional to join us in the capacity of HR Services Manager 🤗

Based in West Lothian (hybrid working), and managing a team of 2 HR Service Coordinators, this role is the beating heart 💗 of our generalist HR support team. If you love all things systems, administration, efficiencies, and are partial to a ‘pragmatic’ process, but… can combine it all with engaging and authentic personalisation of service… then you might just want to get in touch! A dash of good fun, humour and resilience will also be most welcome 🤩

Previous experience working in an HR generalist capacity (ideally also within a shared services team), for an agile and growing family run business, will be your key differentiators. If you too can work effectively with various cultures and ways of working, whilst successfully supporting a plethora of generalist HR projects and activities, then this role might just be perfect for you! We’d love to hear from you therefore, so to apply, we are looking for an up to date CV and a detailed cover letter (knock our socks 🧦 off, as this letter is your chance to shine!). Pop both documents through to us on email 📧 to hrsharedservices.recruitment@ianmacleod.com.

For more details including the full job profile, please visit our IMD LinkedIn page (https://www.linkedin.com/posts/ian-macleod-distillers-ltd_hr-services-manager-activity-7057624710754258944-Abvj?utm_source=share&utm_medium=member_ios).

Please note, we will only have visibility of your application if it submitted via email to the above address.

This role is suitable only for candidates who can demonstrate that they currently hold appropriate and unrestricted eligibility to live and work in the U.K. Where a candidate requires a visa to continue to work in the U.K., they must provide full details of any eligibility to work requirements (including visa type and visa dates), as part of the registration/application process.

Please note, this is an open application window therefore we may close the advert at any point depending on the candidate applications received, so our recommendation is that you apply early to ensure you do not miss out!

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Proudly supporting the #OpenToWork movement.

Ian Macleod Distillers (IMD) are proud members of the Scotch Whisky Association, Drink Aware and the Portman Group. In our individual IMD way, we endeavour to follow best practice to help shape our commitment to wider social responsibility and industry standards. We are advocates of promoting responsible selling and consumption of alcohol.

JOB PURPOSE
As part of the team which cares for Corrieshalloch National Nature Reserve, a Seasonal Ranger plays a crucial role in ensuring that our conservation ambitions go hand in hand with welcoming our local community and visitors from across the globe to this well-loved place.

You will share your enthusiasm for the outdoors and passion for the countryside with the visitors who come to explore Corrieshalloch Gorge

You will work out in the landscape, on walking routes, in our parking areas, at popular spots for views with some time at our visitor centre at Inverewe, acting as an ambassador for the National Trust for Scotland, building awareness and support for our charity. You’ll leave those you meet with a desire to respect, protect and enjoy this special natural environment and an understanding of how they can help do this.

You will work on your own and with other staff and volunteers, on a variety of practical conservation tasks to help us achieve the high presentation and habitat management standards expected of a National Nature Reserve.

You will contribute to the long-term sustainability of Corrieshalloch ranger service through income generated at payed-for events, memberships and donations inspired by our work, growing our capacity through volunteers and cost-effective use of resources.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Nature Conservation
 Be an enthusiastic and effective part of the ranger service, contributing to the smooth operation and ecological enhancement of Corrieshalloch NNR.
 Get involved with practical conservation tasks, including woodland management, path maintenance and fence repairs, litter clearance and property patrols.
 Seek to minimize our environmental impact through sustainable working practices and sensitive use of power, equipment, transport and other resources.
Visitor Engagement
 Participate in a programme of estate patrols at busy times and locations, including weekends and evenings, to engage with tourists, outdoor activity enthusiasts and campers, championing a “leave no trace” culture and providing practical advice based on the Scottish Outdoor Access Code.
 Welcome customers in our car park in a friendly, efficient and knowledgeable manner, answering queries and providing information about the property, facilities and the local area.
 Contribute to the development and delivery of products that bring alive our stories, including on-site displays, self-guided trails, signage, guided walks, talks or other hands-on activities.

Working together
 Recruit, induct and supervise volunteer roles to help grow our team’s capacity and assist with the leadership of group volunteering activities as required.
 Build positive relationships with our neighbours and local community, including other land managers, schools, community groups and recreational users.
 Support a strong health & safety culture, complying with the property’s ‘Safe System of Work’, risk management and emergency procedures, to safeguard yourself, colleagues and the public.

Funding our future
 Actively promote the value of Trust membership to existing and potential members.
 Seek and support ways to generate sustainable sources of income, including encouraging donations, booking events, payment of parking charges, visits to other properties and awareness of our fundraising campaigns.
 Not a budget holder but expected to liaise with the Line Manager prior to incurring any expenses and be mindful of cost-effective use of Trust funds and resources.

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Essential

 Hold a qualification in a relevant discipline and / or at least a year’s ranger experience.
 Experience of engaging the public in nature tourism or working in a busy countryside setting.
 Strong knowledge of natural history and conservation, especially upland flora & fauna of Scotland.
 Competent hillwalker.
 Confident communication and influencing skills with colleagues, volunteers and the public.
 Experience of working in a team and working with volunteers.
 Self-motivated with the ability to work alone or work with minimal supervision.
 Flexible and adaptive to change and working in a variety of situations.
 IT literate and competent user of Microsoft Office products.
 Clean driving license.
Desirable

 First aid certificate.
 Brush cutter training.
 License to drive trailers.
 Experience in practical conservation work.
 Experience of developing and delivering events or learning activities.
 Experience in leading groups of volunteers.

The Key Responsibilities, Scope of Job, and Required Qualifications, Skills, Experience & Knowledge reflect the requirements of the job at the time of issue. The Trust reserves the right to amend these with appropriate consultation and/or request the post-holder to undertake any activities that it believes to be reasonable within the broad scope of the job or his/her general abilities.

JOB PURPOSE
Ben Lawers NNR is the most important mountain area in the UK for rare arctic-alpine plants, some of which occur in few other locations. It is also a popular recreational destination, with over 40,000 visitors a year heading for the summits. The work programme includes visitor management and liaison, and associated conservation tasks such maintenance of footpaths and other infrastructure.
We are looking for a Seasonal Ranger to be an enthusiastic and effective part of the ranger service, contributing to the smooth operation and conservation management of Ben Lawers NNR. You must have experience of practical countryside management and good communication skills to join our close-knit team. You will carry out practical estate management and engage with visitors.
The role is a physical one, requiring walking to worksites, some at high altitude, with appropriate tools. Work may be alongside other staff and volunteers but there will be a requirement for lone working.
The role will be ambassadorial, building awareness and support for the National Trust for Scotland leaving those you meet with a desire to respect, protect, and enjoy the special natural environment and an understanding of how they can help to contribute their support to the property.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
Estate management
 Carry out practical tasks, including maintenance and repair of footpaths, fences, stiles and other infrastructure and vegetation clearance.
 Assist with patrols of popular routes and informal parking and camping sites, clearing litter and monitoring numbers and impacts.
 Monitor the use and condition of interpretation, footpaths and infrastructure to prioritise the programme of maintenance.
Visitor Engagement
 Welcome visitors in a friendly, efficient, and knowledgeable manner, assisting with car parking, answering queries and providing information about the reserve, facilities, and local area.
 Actively and positively engage with visitors while carrying out practical tasks to raise and improve public awareness of key issues including the Scottish Outdoor Access Code (SOAC) and responsible access, footpath erosion and landscape protection, habitat restoration, and promoting the work of the Trust.
 Assist with events and onsite activities when required.
Other duties
 Assist with other areas of property work, such as habitat management including tree planting, seed collecting and tree nursery work if/when necessary.
 Seek to minimise our environmental impact through sustainable working practices and sensitive use of power, equipment, transport, and other resources.
Working together
 Support a strong health & safety culture by complying with the property’s Safe System of Work to safeguard yourself and colleagues.
DIMENSIONS AND SCOPE OF JOB
People Management
 Engage with visitors.
 Liaise with other property and other Trust staff and volunteers.
 Supervise volunteers assisting with delivery of practical estate management.
Finance Management
 Not a budget-holder but will be expected to take responsibility for effective management of Trust resources in allocated areas.
Tools/Equipment
 Will be frequent user of tools, machinery, vehicles, and equipment subject to appropriate training.
REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE
The above outline the core skills and experience necessary to fulfil the role. In addition, the following is required:
Qualifications, skills and experience
Essential
 Qualification, or equivalent experience in a relevant discipline.
 Hands-on experience of practical estate management.
 Competence in hillcraft to be self-reliant working safely in an upland environment.
 Excellent interpersonal and communication skills, with an ability to engage positively and productively with visitors, volunteers and colleagues.
 A current, valid driving licence.
Desirable
 Experience of working with volunteers.
 Experience/certification for use of machinery/vehicles such as strimmer/brush cutter, power barrow and sit in ATV.
 Experience of lone working.
 Current First Aid certification.

JOB PURPOSE
To maximise our visitors’ enjoyment of National Trust for Scotland managed sites by maintaining excellent standards of service, optimising opportunities to generate income and ensuring that the site and its assets are safe and secure.
Specifically, to ensure the smooth and safe operations in Admissions, Tours, Retail, Catering and Events activities making the property the best possible place to visit and work.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES
To provide a consistently high standard of visitor care at all times
 Welcoming visitors to the site and processing their admission/retail or catering purchase in a friendly, efficient and knowledgeable manner.
 Welcoming visitors with special needs / impairments and providing a high level of service in accordance with the Disability Discrimination Act.
 Welcoming International visitors and aiding with specific needs.
 Welcoming groups in an efficient and warm manner.
 Answering visitors’ queries about the site, education facilities and the local area.
 Providing information about the site, its history, contents, offers and merchandise.
 Promoting National Trust for Scotland brand to include our Membership scheme, events, upselling other properties and any promotional campaigns, being proactive in the selling of Membership and Gift Aid.

To maintain excellent standards of site and personal presentation at all times
 The general ongoing operational cleaning of all areas as necessary, toilet cleaning, emptying waste bins and as appropriate vacuum cleaning, mopping, sweeping, dusting and polishing when required.
 Ensuring site is ready to open and welcome visitors by the set opening time.
 Wearing correct uniform, name badges, or PPE as required.
 Reporting all instances of damage and wear and tear issues promptly to your line manager.
 Working in harmony with other departments; housekeeping, gardening, grounds maintenance and site repair employees/contractors.

Financial responsibilities
 To adhere to all financial procedures to include till operation and banking and safeguarding of monies: to implement amendments to standard procedure as instructions may dictate.

Retail/Catering/Events/Cashier duties
 To ensure good housekeeping of catering kitchens, serveries and back of house areas.
 To ensure that retail merchandising is in accordance with NTS policy.
 To assist in achieving site retail/catering/events targets and KPI’s.
 To actively upsell products and services to facilitate the visitor’s enjoyment.
 To actively feedback visitor comments to line managers to develop and improve offer, service, operations.
 To work flexibly across departments and sites as needed.
 To assist with the set-up, stewarding and break-down of events in liaison with the events coordinator.
 To assist with Heritage Hospitality events. Staff may be asked to work through into the night hours.

Health and Safety
 To ensure site meets with Health and Safety legislation in liaison with your department manager.
 To ensure that visitors vacate the site at close of business and that the site is secured at end of day.
 To use personal protection equipment as provided and directed by your line manager

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications
 No formal educational qualification required.

Skills, Experience & Knowledge
Essential
 Demonstrable experience in a customer-facing role, delivering impeccable customer care through excellent inter-personal skills.
 Demonstrable experience in a catering based role, delivering impeccable customer care and food safety standards.
 Demonstrable experience in sales or ticket/event/admissions – ideally in a heritage/tourism context – with experience and confidence undertaking till-work and cash handling/reconciliation.
 Experience in EPOS style till operation.
 Excellent cash handling skills.
 Excellent “front of house” persona – warm, welcoming, patient, understanding.
 Excellent selling skills – adaptable to customer type and product.
 Demonstrable excellent time management skills and the ability to prioritise.
 Flexible, helpful outlook to customers and colleagues.
 An understanding and commitment to the aims and objectives of the National Trust for Scotland.
 Living the values of the National Trust for Scotland and encourage colleagues to do the same:
o The ability and willingness to understand others’ perspectives and to consider the impact of your actions on them and to adapt your actions as necessary.
o The ability and willingness to learn and try new things, to be flexible and step outside of your comfort zone.
o An open and honest way of communicating, ready to ask others for their ideas and to be open to hear and consider different points of view.
o A pro-active approach to taking initiative and to driving forward ideas and projects designed to improve daily operations and deliver an exceptional visitor experience.

Desirable
 Experience in storytelling and a passion for Scottish heritage and history

The Key Responsibilities, Scope of Job, and Required Qualifications, Skills, Experience & Knowledge reflect the requirements of the job at the time of issue. The Trust reserves the right to amend these with appropriate consultation and/or request the post-holder to undertake any activities that it believes to be reasonable within the broad scope of the job or his/her general abilities.

JOB PURPOSE
To assist in the maintenance of Branklyn Garden as an internationally-recognised garden of outstanding horticultural importance, contributing to its conservation and development and to its enjoyment by visitors and supporters.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
The Key Purposes of the job will be met by:
 Assisting with the conservation, maintenance and development of the garden. This includes weed and pest management, watering, pruning, planting and lawn care.
 Maintenance of tools, machinery and garden furniture.
 Working within a small staff and volunteer team to carry out horticultural maintenance tasks to ensure the garden is presented to a high standard.
 Assisting with propagation and maintenance of plant records as required.
 In the absence of the Head Gardener & Propagator / Gardener assume general responsibility for the security of the garden and supervision of garden volunteers.
 Ensuring compliance with the Trust’s Health & Safety Policy at the property, being mindful at all times of the health and safety of self, staff, volunteers, and visitors.
 Occasionally duties will include welcoming/processing visitors and selling plants and gifts from the shop.
 Weekend duties are required on a rota basis with other garden staff.

REQUIRED QUALIFICATIONS AND SKILLS

Essential
 Holds a recognised qualification in horticulture (NVQ Level 2 or similar) and/or an appropriate range of horticultural experience.
 Knowledge of basic tool and machinery use and maintenance.
 An interest in alpine and woodland plants.
 Good interpersonal and communication skills; confident and competent in interacting and dealing with a wide range of people and able to represent the Trust.
 Some practical knowledge of Health and Safety processes and procedures and the ability to work effectively within these processes.
 Good organisational and time-management skills – including the ability to prioritise work where necessary and the ability to work using own initiative.

Desirable
 Competent IT skills sufficient for maintaining plant records, use of the internet/intranet, on-line learning etc.
 Practical experience in general amenity gardening ideally in a garden open to the public.
 Demonstratable knowledge of a broad range of plants: alpines, woodland, and woody plants.
 Current PA1, PA2 and PA6a spraying certificates (or willingness to be trained).
 Able to work well within a small team and on your own without supervision.
 Current first aid qualification.
 Current, clean driving licence valid for driving in the UK.

DIMENSIONS AND SCOPE OF JOB

People Management
 No direct line reports but the post holder will work with and may supervise volunteers.
 Fostering a friendly and positive work atmosphere.
 Will have regular daily interaction with members of the public

Financial Management
 Not a budget holder

Tools / Equipment /Systems
 The job involves regular physical activity, including use of machinery, bending and lifting.
 Will be a frequent user of hand-tools such as spades, forks, trowels, rakes, hoes, shears, and secateurs
 Will be a user of powered tools and equipment

The Job Purpose, Key Responsibilities and Accountabilities, Required Qualifications & Skills and Dimensions and Scope of Job reflect the requirements of the job at the time of issue. The Trust reserves the right to amend these with appropriate consultation and/or request the post-holder to undertake any activities that it believes to be reasonable within the broad scope of the job or his/her general abilities.

Who we are
We’re a forward-looking People Department that supports our organisation’s Strategy through support for our employees (800) and volunteers (2300) – whether as individuals or as managers. Our organization can seem complex since its workforce is deployed all across mainland and island Scotland, in all sorts of workplaces (from cottages to castles, mansions to mountains, gardens to great estates, cafes, shops, offices – and everything in between), but our work aims to be fair and consistent no matter where and who our people are. We strive to make people processes simple and accessible so that our people can just “get on with the job”, but robust enough to give meaningful management information to help with strategic and tactical development and decision-making. Although the team is dispersed across the country, we enjoy connecting with each other for our work and for social activity: we take our work very seriously, but we like to have fun too.
What this job is about
This job directly supports the People Director by providing daily, administrative support and ensures the People Department’s compliance with Trust-wide business requirements (e.g. finance, data protection, risk management, reporting, audit). It collates, analyses, reviews, and reports on functional data, and people data from across the Trust, to ensure that the Department’s work and impact is tracked against the Corporate Strategy and the Department’s own People Strategy and workplans. This job acts as a department “secretariat”, making arrangements and bringing together the Department’s teams for cross-functional (and inter-departmental) initiatives and activities, and carrying out general administrative duties as required.
What we want you to be responsible for
• Understanding the Trust’s corporate requirements and standards, ensuring the People Department has the correct governance mechanisms in place to fulfil these, and report on these as required. Typical areas are, for example:
o Finance procedures, monitoring and reporting
o Data Protection (as the Department’s “data champion”)
o Risk management
o Cyclical formal papers and reports to Board and Executive Committee (“ExCo”)
o External and internal audit.
• Ensuring that any governance and compliance issues are documented, escalated to the People Director, and tracked to conclusion.
• Collating People Department objectives and activities into a Workplan; monitoring progress against that Workplan; reporting progress, and liaising with senior Department colleagues on remedial actions or changes they need to make.
• Documenting key People work-processes, analysing their effectiveness, and supporting team-Leads with their continuous improvement.
• Supporting the People Director by dealing timeously with paper and email correspondence, telephone enquiries, organisation of meetings, events, lunches, travel, accommodation, diary management, taking/distributing meeting notes or actions, collating data etc. and the coordination and provision of support documents (e.g. files, reports, minutes, meeting papers).
• Maintain the People Team’s calendar (schedule meetings, interviews, HR events, etc.)
• Supporting the wider Department with (for example, but not limited to):
o Financial transactions
o Collaborative team events
o On-boarding, induction, and training of new (Department) colleagues
o General administration.

How we would like you to achieve this:
• We want you to work in a way that is wholly consistent with our stated organizational values and our People Strategy (and Corporate Strategy), and to be overt in making links between the HR operations work you do and those values, so that stakeholders can easily recognize how our work is an essential contributor to the work of the Trust.
• We want you to be customer-focused, supporting the team to always keep in mind how their activities impact on our colleagues across the Trust, but without losing the integrity and efficiency of processes.
• We would like you to build particularly close relationship with the Head of People Policy, Operations, & Advice (who is the People Director’s formal deputy) and the Head of Organisational Development, and also the team “Leads” within the Department, so that you can encourage and support cross-functional working.
• We would like you to use your existing professional network and knowledge to keep us abreast of current thinking in the business and HR fields and build an internal network of other business-focussed colleagues in Trust departments to help foster mutual understanding and collaboration as “One Trust”.
• We like to be kept informed so it is important to us that you keep good records relating to your activities, and be able to use this swiftly to produce meaningful management information that can inform our decision-making. You need to be entirely comfortable and confident with creating and delivering engaging reports, presentations, and activities for different internal audiences (from front-line staff to director/CEO/board level, as well as for external stakeholders).
• You’ll be a daily user of (in particular) the Trust’s finance and people systems, and of Microsoft products (including Sharepoint for collaborative file sharing).
Who you would be working with
• You would be working within the People Department, reporting to the People Director.
• The People Director, Head of People, Policy, Operations & Advice, and Head of Organisational Development (HoOD) collectively form the People Leadership Team (PLT) where strategic and tactical decisions about the direction and operation of the People Department are made. You will be invited regularly to input to their discussions.
• Your role, the Lead Consultants for People Operations & Policy (“POP”), People Enquiries & Advice (“PEA”), and People Organisational Development (“POD”), along with the Consultant for Workforce Equality Diversity & Inclusion (WEDI), form a work group with specific responsibilities for cross-department working.
• You will work particularly closely with other functions across the organisation:
o Legal & Governance
o Finance
o Data Protection
o IT
o PA to the Chief Exectuvie
• Please see the summary organization charts at the end of this document.

The qualifications, experience, and skills you need to have to do this job
Essential
• Significant experience as a business executive or executive assistant, with a particular focus on governance and compliance, data collation/analysis/reporting in an HR environment
• In-depth knowledge of human resources operations and best practices.
• Significant experience of working in a multi-team department, and/or across an organisation with multiple departments and locations
• Excellent communication and interpersonal skills – able to interact with wide range of people tactfully and diplomatically, including those with a high public profile – therefore a confident user of the English language (written and spoken)
• Highly organised with excellent data-handling and administrative skills. Hands on experience in using MS Office, databases and HRIS systems.
• The ability to maintain absolute confidentiality.
Desirable
• A recognised entry-level qualification in People (“HR” or Volunteering/Payroll) such as a Certificate in Personnel Practice or Business Administration or similar.
• An empathy for the work of the National Trust for Scotland.
• A current driving licence valid for driving in the UK.

Just so you know…
• The Trust has a set of Values we ask you to work within, and these apply to everybody in the Trust irrespective of their role or job. You can find out more here: https://www.nts.org.uk/our-work/our-manifesto-and-values.
• This means we want you to have:
o The ability and willingness to understand others’ perspectives and to consider the impact of your actions on them and to adapt your actions as necessary;
o The ability and willingness to learn and try new things, to be flexible and step outside of your comfort zone;
o An open and honest way of communicating, ready to ask others for their ideas and to be open to hear and consider different points of view;
o A pro-active approach to taking initiative and to driving forward ideas and projects designed to improve daily operations and deliver an exceptional visitor experience.

Organisational structure summary charts

Summary organisation-wide chart

Summary People Department chart (this role in red outline)

The contents of this document reflect the requirements of the job at the time of issue. The Trust reserves the right to amend these with appropriate consultation and/or request the post-holder to undertake any activities that it believes to be reasonable within the broad scope of the job or his/her general abilities.

JOB PURPOSE

This role will be responsible for the leadership and management of the Planning and Analysis Team and related functions within the Trust. This includes the following key areas:

• Tri-Annual Budget Process,
• Quarterly Forecasting,
• Monthly Performance reporting,
• Strategic and Project Planning,
• Financial Support for Decision making,
• Analysis and insight reporting,
• Business Partner Support across the Trust.

An area of priority will be to lead and guide the team in the design and roll-out of a 3 year Budget Planning Process. It is expected that the Head of Planning and Analysis will strive to improve the breadth of business partnering support provided to the Trust through the on-going development of finance systems and processes, and coaching and mentoring the team to provide appropriate financial advice and support.

Reporting to the Finance Director, the postholder is required to support them in delivering programmes of work that meet the Trust’s objectives.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

As a senior manager in the Finance Team:

• Lead and manage the Planning and Analysis Team, ensuring that they are supported, developed and performance managed in accordance with the HR policies of the Trust to ensure that the functions of the team are delivered efficiently and effectively, and members of the team are able to continually improve and develop.
• Develop and maintain best in class Financial Performance reporting which provides clarity and insight to all stakeholders, ensuring that Forecasting and Reporting is accurate and presented in an appropriate format for users.
• Provide Insightful advice and guidance to support the long term sustainability of the organization having due consideration of the Trusts policies and principles.
• Provide insightful Financial Support and Guidance to all key decisions and Projects in the Trust.
• Provide strong leadership support to corporate services operations, including capital projects
• Lead the creation and roll out of the corporate wide 3 year operating plans, co-ordinating all Budget Holders.
• Working with and influencing the Senior Managers of the Trust to ensure that they are supported and guided to achieve financial objectives within budget.
• Active member of the Finance management team and will be involved in supporting cross-Trust initiatives and representing the Finance team in these.
• Support the Finance Director in the leadership of the development and implementation of a sustainable structure and culture for the team which embodies the Trust’s values and focuses the team on customer service, performance and stewardship.
In relation to the key areas of responsibility for specific role:
• Strategic Planning
Working closely with the Senior team to formulate the business’s medium to long term financial and strategic plan. Understand the Trust wide strategy and the KPIs which are important
Lead project based work, including owning financial modelling for the Trust wide FP&A
• Planning and Forecasting

Developing and owning the rolling 3-year model
Coordination and production of the consolidated Annual Operating Plan and Quarterly Forecasts, including presentation to Exco,
Managing a team responsible for the entire forecasting process; managing revenue, costs and KPI’s,
Update forecasts for each region and Team, and consolidate the forecasts for the Trust
Business partner with Regions and different departments to attain relevant information and support them to build their annual budgets and forecasts
Evaluate previous budgets and expenditure performance to inform the development and implementation of future budgets
• Analysis and Insight
Provide insights to senior management, around financial modelling, forecasts and profitability
Producing models to project long term growth and determine the impacting business factors
Analyse financial and operational results to better understand company performance
Utilising BI tools to deliver meaningful insights into business performance

• Reporting

Produce regular, relevant and insightful forecasting and planning packs for reporting to key stakeholders
Communicate results and recommendations to senior management for improvements that will lead to cost reduction, revenue generation and streamlining operations
Communicate to senior management the reasons behind the product/department performance and results

• Decision Support

Make informed suggestions about the best way to improve margins for the Commercial elements of the Trust
Model potential “product” launches and assess the viability of profitability for these products
Preparing business cases to support new investment, strategic and other business decisions

• Team
Building a high-performance FP&A function based on understanding of what best-in-class looks like
Review existing processes and procedures to develop recommendations for improvement efforts
Develop the team through coaching and mentoring with a strong focus on learning and progression
The current duties of this job do require a criminal records (Disclosure Scotland) check to be carried out

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications
• Fully qualified with a relevant professional accounting qualification (ACCA, CA or CIMA);
• Degree Level qualified with high quality directly relevant experience.
Experience
Essential:
• Significant and varied post qualifying financial management and leadership experience, Strong cross functional business partnering and FP&A background
• Experience of influencing and advising at a senior level to secure necessary organisational engagement and change required to implement financial best practice processes.
• Proven experience in a senior financial leadership role, with the ability to coach, influence and motivate a large team of staff (qualified and non-qualified).
• Demonstrable experience of using a Significant analytical skillset, including the utilisation of BI, modelling and reporting tools to deliver large complex initiatives.
• Experience in leading and delivering significant projects, within a complex organization to achieve growth, ensuring these are delivered on time and within budget.
• Experience in creating and leading periodic and long term Budgeting and Forecasting processes for large complex organisations
• Demonstrable experience of ability to communicate data-driven insights through charts and visuals. Strong oral and written communication skills
Desirable:
• MS Dynamics 365 Experience;
• Charities/Third Sector Experience.
Skills & Knowledge
Essential

• Must be highly motivated with a proactive approach to generating the best outcomes for the Trust
• Ability to consider the strategic direction of the Trust & identify opportunities, to accept challenges and responsibility, and initiate and implement positive change which support growth and sustainability
• Excellent people management skills, including motivating and managing people through change
• Ability to lead at a Strategic level, interpreting Trust Strategies and providing advice and guidance to support the delivery of organization wide objectives
• Ability to provide strong leadership of complex and diverse corporate services operations, including capital projects, and provide vision and structure to the team supporting delivery
• Excellent communication skills and confidence in dealing with a wide range of specialist and non-specialist staff at all levels, including excellent narrative report writing skills and able to present complex financial information in an understandable way.
• Well-developed analytical and numerical skills with a high level of attention to detail and accuracy.
• Ability to work under pressure, juggling conflicting priorities, managing change and delivering to tight deadlines without compromising accuracy or work or provision of customer service
• Excellent Computer Literacy skills; an advanced user of spreadsheets; and ability to assimilate and adapt quickly to new packages and other information technologies and systems. Must have the ability to look at systems from a strategic perspective and identify future opportunities for process improvement or automation

DIMENSIONS AND SCOPE OF JOB
People Management
• Direct line management of 4 Finance Managers.
• Organisation Structure is as follows:

• Responsible for the continuing professional development of the resources within their responsibility.
• It is imperative that the post-holder is confident in dealing with colleagues at all levels within the organisation.

Financial Scope
• Not a budget holder;
• The post holder will need to make sound, justifiable decisions with regard to financial issues and organisation wide process change. These will generally be required only after consultation with senior staff.

The Key Responsibilities, Scope of Job, and Required Qualifications, Skills, Experience & Knowledge reflect the requirements of the job at the time of issue. The Trust reserves the right to amend these with appropriate consultation and/or request the post-holder to undertake any activities that it believes to be reasonable within the broad scope of the job or his/her general abilities.

The Royal Botanic Garden Edinburgh (RBGE) is a 5-star visitor attraction in the heart of Edinburgh and one of the world’s leading botanic gardens. The Botanics Trading Company Ltd is looking to recruit a full – time Retail Assistant to join our Botanics Shop team based in the John Hope Gateway, to support the retail team during the busy summer months.

Applicants should possess excellent customer service skills and have experience of working in a fast-paced retail environment. A friendly outgoing personality, good attention to detail and the ability to work as part of a team are essential.

Successful candidates would be required to work 5 days per week to include some weekend working.