Administrative Assistant

Organisation: Jupiter Artland

Salary: £21,000

Location: West Lothain

The Administrative Assistant is an entry level position and is key to the general day to day operations of Jupiter Artland. The candidate will work across the Operations, Front of House and Events team to ensure that all administrative needs described in the job description are well organised as well as be the first point of contact and to support an efficient office environment.


• To respond to all enquiries by phone, email and in person in a timely manner and taking relevant bookings
• To support Operations & Events Administrator and Head of Operations with day to day administration and diary management
• To ensure that the estate office is presentable at all times and to manage stock of in house sundries and stationary
• To assist staff with orders where required
• To take minutes and planning meeting notes and distribute to staff
• To assist with Friends of Jupiter Artland memberships
• Provide support in preparation and set up for groups and events
• Assist in the welcoming of guests to the Artist’s House
• Assist with administration, bookings and set up of events
• To support the effective use of Jupiter Artland customer and contact database
adhering to data protection laws and current legislation, and work with team members to ensure its effectiveness.
• Preparing online shop orders ensuring they are completed in a timely manner
• To assist in the upkeep of the online shop and website
• Provide assistance to Front of House during our Opening Season

• To attend and participate in staff meetings when requested
• To understand Jupiter Artland’s ethos and vision and how specific programmes or events reflect that
• To promote positively at all times the work of the Jupiter Artland internally and externally
• To comply with Jupiter Artland’s policies and procedures as set out in the staff handbook including health and safety, equal opportunities and environmental sustainability
• To undertake any additional tasks that may from time to time be reasonably required

Application Deadline: Monday 18/04/2022