Jobs

What we want you to be responsible for

Understanding the Trust’s corporate requirements and standards, supporting the Finance & Corporate Services Directorate to ensure it has the correct governance mechanisms in place to fulfil these, and report on these as required. Typical areas are, for example:

Management Support

Business Support to the CFCO, including performing all PA duties.

Travel, events, diary, correspondence and meetings management and communications

Improve the financial performance of the directorate by:

Supporting directorate budget holders in monitoring and controlling their budgets

Providing input into year-end processes, helping to identify and track accruals and prepayments

To provide induction/training/support on the use of the finance system

Assisting with documenting key work-processes, analysing their effectiveness, and supporting team-Leads with their continuous improvement.

Project Management Support

Provide administrative support to PMO and Project Management Group (cross F&CO directorate group)

Assist in development and maintaining of project management documentation and reports

Business Support Improvements and Effcienices

On behalf of and directed by CFCO, conduct concept development around business support initiatives

Identify, lead on, and embed, areas for savings through business process improvements and support delivery

Support development and facilitate the creation of ‘communities of interest’, cross functional teams and ad hoc working groups, promoting a One Trust culture

Compliance & Controls Management

Liaise with FCS teams to produce accurate, consistent reporting on all audit actions.

Ensure FCS compliance with mandatory training

Oversee FCS purchase order compliance – making sure internal controls are in place and procurement and budgetary guidance is followed

Co-ordination of new starter process with line managers on documentation compliance, equipment and induction needs

Monitor leavers to ensure removal from systems and payroll

Health & Safety, Environment Matters

Ensuring personal/delegated compliance with Trust requirements and initiatives relating to H&S, Environment

Stakeholder Management

Upholding high standards of relationship management and collaboration with internal stakeholders (senior management, trustees, technical experts, operational leaders and staff)

How we would like you to achieve this:

We want you to work in a way that is wholly consistent with our stated organisational values.

We want you to be customer-focused, supporting the team to always keep in mind how their activities impact on our colleagues across the Trust, but without losing the integrity and efficiency of processes.

We would like you to build particularly close relationships with the Technology Director, Finance Director, Data Protection Officer, Head of Project Management and Head of Procurement (the Directorate Heads) so that you can encourage and support cross-functional working.

We like to be kept informed so it is important to us that you keep good records relating to your activities, and be able to use this swiftly to produce meaningful management information that can inform our decision-making. You need to be entirely comfortable and confident with creating and delivering engaging reports, presentations, and activities for different internal audiences (from front-line staff to director/CEO/board level, as well as for external stakeholders).

You’ll be a daily user of (in particular) the Trust’s finance system, and of Microsoft products (including Sharepoint for collaborative file sharing).

Application Deadline: Sunday 02/02/2025