Organisation: The National Trust for Scotland
Salary: £33,702 - £37,281 pro-rata, per annum
This role is an exciting opportunity to help shape the future of the National Trust for Scotland (NTS) Corporate Archive Service. As part of a dedicated project team working closely with the NTS Archivist, the Digital Archivist will be responsible for establishing digital preservation principles and good practice at NTS. The role includes undertaking a survey of born-digital records currently held in the archives as well as assisting in the procurement of a digital preservation system for NTS. The post-holder will be supported in their work by the Archive Programme Manager and dedicated external consultants.
The role will include opportunities to contribute to other strands of the wider three-year Archives Review Programme, which includes a review of the physical collections and the re-housing of the Trust’s Corporate Archive, as well as liaising with colleagues in Corporate Services to identify born-digital material being created across the organisation.
The Trust recognises that the management of digital archives is a fast-developing field and is happy to receive applications from any qualified individuals with an interest in developing their experience with digital archives.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
• Lead on a survey of born-digital records already identified as part of the NTS Archive.
• Work with the Archive Programme Manager to review existing born-digital and digitised archival records with a view to making recommendations on cataloguing and access.
• Develop, in consultation with internal stakeholders and external consultants, a digital preservation strategy for the long-term security of the Trust’s born-digital and digitised archives.
• Support the Archive Programme Manager with procurement for and then lead on the roll-out of a new digital preservation system, including documentation and training.
• Develop workflows for a programme to process the backlog of born-digital archives, taking GDPR, copyright, and NTS business needs into consideration.
• Deliver a programme of activities relating to born-digital archives which will contribute to the enhancement of the NTS collections and the Archive Service, with an emphasis on improving staff access.
• Advocate for, and engage with colleagues about, the benefits of long-term digital preservation and best practice relating to digital archives.
• Engage with the wider archive and digital preservation communities as part of comparator analysis to identify good practice and establish monitoring/reporting benchmarks.
• Liaise with the Review Archivist undertaking a review of the physical archive collections to create a collections framework, applicable across the whole of NTS, for paper and digital material that has been identified for permanent preservation.
• Contribute to the development of a vision, strategy, and five-year Action Plan for the Archive Service.
• Work with the Digital Collections Asset Manager to review and improve access to and management of the photographic archive.
• Liaise with colleagues in Corporate Services to continue to develop and manage the retention schedule for digital records created by NTS
The normal day-to-day duties of this role are such that a criminal records check is not required.
REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE
• Degree in a relevant discipline
• A Postgraduate qualification in Archives Administration, or equivalent experience
Driving Licence, valid for driving within the UK
Experience, Skills and Knowledge
Demonstrable experience of working with born-digital archives and an awareness of digital preservation practices and systems
Experience of engaging internal and external stakeholders
Experience of analysing data and drawing conclusions which can be shared with others
Expertise in archival good practice and standards within the UK archives sector
Excellent written and oral communication skills.
• Knowledge of, or an interest in, the activities of the National Trust for Scotland
• Knowledge of archives cataloguing systems, such as Axiell Collections (Adlib)
• Experience in documenting processes and workflows
• Practical experience of surveying archive collections
Experience of working with a variety of internal and external stakeholders
Experience of change management processes
Knowledge of managing photographic collections both digital and analogue.
DIMENSIONS AND SCOPE OF JOB
• This role will work closely as part of the project team and be required to engage with internal stakeholders including NTS IT team and with external consultants.
Application Deadline: Friday 25/11/2022