Jobs

Full-time, Fixed Term until 31 March 2025
Salary £29,598 – £32,286 per annum
Plus generous benefits package
Hybrid / flexible working

About the role

If you have proven experience of using a digital asset management system with excellent data management skills and a good understanding of copyright, image permissions and GDPR, then we want to hear from you.

You will have meticulous attention to detail with excellent communication and organisation skills. A strong team player, you’ll be instrumental in managing and improving our digital asset management data and processes. You will ensure our collection of images, videos and digital assets are meticulously organised, easily accessible, and optimally utilised to support our programme of systems upgrades.

The difference you’ll make

Reporting to the Head of Collections Info and Digital Asset Management your responsibilities will include:

– Assisting with rights research as part of the archive cataloguing process and evaluating rights issues for digitised collection material.
– Researching and adding metadata to images of collections, places, and events.
– Managing batch data processing workflows for metadata, across our Collections Management Systems and Digital Asset Management System.
– Coordinating copyright clearance support when necessary, to include requests for ongoing copyright work for the permanent collection reproduction and the public programme.
– Identifying creators, subject matter types, copyright holders and their contact details for all digitised archive material.
– Identifying copyright expired and unpublished archive material, and evaluate ‘orphan works’ (within information/framework/advice provided) 
– Recording details and track permission terms and conditions on our systems.
– Drafting, issuing, logging, and monitoring copyright clearance requests and approaches using existing templates. 
– Establishing metadata templates and coordinating with Project Owners to populate them.
– Assisting with administration duties around documenting and reporting on the rights clearance and issuing correspondence.
– Monitoring any data protection and privacy issues arising from any digitised content. 

Who we are looking for

To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

– Experience of using a Digital Asset Management System.
– Awareness of copyright and wider intellectual property issues faced by museums and galleries, e.g. open access initiatives involving Creative Commons.
– Excellent IT skills, including MS Office and familiarity with the principles of database management and operation.
– Excellent organisational skills, especially the ability to prioritise your workload, and work flexibly under pressure.
– The ability to work independently under own initiative, within a line-management framework, whilst also working as part of a larger project team with shared collaborative goals.
– Strong negotiating skills.
– Excellent communication skills with a diplomatic and problem-solving approach.
– Excellent attention to detail and task focussed.

It would also be great if you have:

– An understanding of care and handling of cultural heritage material.
– An understanding of Collections Management systems and procedures.
– A working knowledge of online image purchasing /e-commerce and rights and uses licensing.

For more information and to apply, please visit our careers portal.

Closing date for completed applications is 12 noon on Monday, 07 October 2024.

Application Deadline: Monday 07/10/2024