Estates Capital Programme and Project Manager

Organisation: National Galleries of Scotland

Salary: £45,287 - £52,549

Location: Edinburgh

Full Time, Fixed Term 3 years
£45,287 – £52,549 per annum (Band 3)


We are seeking to appoint an exceptional and experienced Estates Capital Programme and Project Manager (M&E) to join our Estates team, who will lead on developing our rolling
10-year investment/capital plan and in the delivery of assigned capital projects. You will take the technical lead on the Building Services programme and project needs, working closely with the Head of Estates on the overall asset management plan and estates strategy for the NGS estate, which includes 5 historical listed buildings.

This is an exciting time for you to join our team while we design and implement our new asset management methodologies to develop a robust estate strategy and capital investment plan across our estate, while faced with the challenges of listed buildings and ensuring minimum disruption to our galleries for our visitors. It is envisaged the capital programme investment over the next 10 years will be in the region of £25M – £35M for ongoing lifecycle investment needs, within the backdrop of a major capital works project to build a new National Collection Facility (The Art Works) which is currently in design development. The majority of the investment programme is in lifecycle replacement of building services systems, alongside listed building conservation works to the external fabric.

Main duties and responsibilities:

You will be responsible for developing and delivery of the NGS Investment plan programme and assigned estates capital projects, as the technical lead on building services and infrastructure projects.

Programme development and management

You will have the overall responsibility for capital planning, including development of an efficient and co-ordinated programme aligning with strategic objectives and the public programme. The capital programme needs to take into account lifecycle replacement requirements, critical systems, risk and mitigation plans together with funding availability.

Responsible for the development of the asset management plan, capital programme and investment plan, taking the technical lead on building services (Mechanical, electrical, fire, security, BMS, data/comms infrastructure) and working closely with surveying colleagues on the building fabric programme to ensure we have an efficient and optimum works programme.

Duties will also include:
• Asset Strategy – review and evaluation of estate performance in terms of condition, statutory compliance and operational needs for Building Services (Mechanical, Electrical, Fire, Security, BMS, network infrastructure) aligning with the estates strategy, identifying lifecycle investment needs to inform capital plan and funding needs over the next 10 years. This to include our Carbon Net zero pathway development to align with building services lifecycle replacement needs to secure optimum investment plan.
• Development of a co-ordinated and efficient capital works programme for M&E works, aligning and co-ordinating where appropriate with building fabric projects and the estates strategy. Capital plan to be developed for short (annual), medium (3 to 5 years) and long term (10 years), balancing funding restrictions and risks, alongside funding opportunities and business case development. Critical to the development of the capital plan will be working closely with colleagues on the public programme, clearly identifying disruptive works and where operational areas will be impacted, securing appropriate closure times around and into exhibition programmes.
• Scoping, brief development and commissioning feasibility studies and options appraisals, ensuring clear functional needs are identified and appropriate technical solutions are secured and explored.
• Developing and implementing an appropriate procurement and contract strategy to align with the capital programme needs, ensuring efficient and effective procurement of consultants and contractors.
• Commissioning design teams and consultants for the delivery of projects
• Ensuring BIM/Asset information is considered in projects, ensuring up to date information is retained.
• Ensuring that all projects are fully compliant with our NGS Health & Safety, Fire Safety and Security policies

Application Deadline: Sunday 07/08/2022