Evening Event Manager / Venue Supervisor

Organisation: Hopetoun House

Salary: £12.60 per hour

Location: Hopetoun House - South Queensferry

Hopetoun House is one of Scotland’s finest Stately Homes and is managed by the Hopetoun House Preservation Trust. The Trust’s purpose is the preservation and conservation of the house, its contents and immediate grounds together with facilitating public access and making educational use of Hopetoun. Hopetoun currently welcomes around 50,000 visitors per year and is graded as a 5 Star attraction by Visit Scotland.

The Role
We are looking for a Venue Supervisor to join our team and assist our Event Managers with the delivery of luxury events, weddings and functions at Hopetoun House. You must have an outgoing, can-do personality with a passion for excellent customer service and an eye for detail.

The candidate will work alongside our Operations Team in order to deliver private events at Hopetoun. During evening shifts, we will also have security onsite.

Hours of Work and Rate
As this work is dependent on bookings the shifts are determined by the events booked and days of the week can be sporadic, but typically fall on the weekend. We operate private events all year round, however the majority of the shifts will be within the summer months. The candidate would work on a zero-hour contract, though we would expect a minimum of one shift per week at busy periods. The Venue Supervisor would be expected to take over from the Events Manager at approx. 6pm and stay onsite as the venue representative until after midnight (sometimes earlier).

Rate of pay: £12.60 per hour

Zero Hour Contract

Food is also typically (but not always) provided during the shift.

Example shift patterns

Our core requirement is for the Saturday evening events (typically 6pm – 1am), though additional hours may occasionally be available if you wish to take them for midweek evening events, and sometimes for daytime lunches and conferences.

Duties include

Liaising with third party contractors and working partners as directed by the Event Manager e.g. caterers, florists, bands, AV suppliers, fireworks providers, coach drivers
Taking a lead in overseeing removal of conference / wedding ceremony chairs and re-instatement of the tearoom furniture.
Taking a lead in tidying the ballroom after the caterers have removed their tables and chairs so that the Ballroom or Event Area looks perfectly presentable for the next morning
Regularly checking that toilets are provisioned and tidy
Emptying waste bins and a final tidy of the toilets
External tidy up around doorways and in the colonnades
Putting away in-house event equipment (lights, signs, display stands, umbrellas, shawls)
Locking windows and doors, closing shutters and blinds, turning all lights off
Ensuring all keys and in-house radios are returned to their positions
Staying onsite until all clients, staff and external partners are safely offsite
Anything else within reason that the Event Manager requires in order to deliver a five star event.
In addition to working alongside the Catering Manager until the end of the event, a security steward is also there to assist and will remain working alongside the Venue Supervisor until all is closed and locked.

There is no public transport near Hopetoun, so own transport is essential.

To apply please send over a cover note and CV to

Application Deadline: Sunday 30/04/2023