Organisation: Dynamic Earth

Salary: 21,000

Location: Holyrood Road, Edinburgh

SALARY £21,000 per annum

Responsible for ensuring event enquiries are recorded in detail, planned effectively and well communicated to relevant departments. Assist in all aspects of the corporate hospitality sales function. Co-ordinate Christmas Party nights at Dynamic Earth.

• Work closely with clients to ensure they are completely satisfied with all aspects of the organisation of their event.
• Liaise with relevant departments to ensure the events run smoothly both in terms of planning and ‘on the day’.
• Carry out site tours as required.
• Administer bookings thoroughly and efficiently, taking care to adhere to the systems in place for dealing with enquiries / bookings.
• Assist the Events Manager to produce detailed sales forecasting information for the Commercial Director.
• Compilation of detailed function sheets for each event for discussion at weekly sales/operations meeting.
• Attend weekly sales/operations meetings in order to thoroughly brief the operations team on all events.
• Work with the Sales Manager and events team to ensure the full potential of events business is met.
• Ensure the correct invoice procedure is used at all times.
• Contact events clients regarding feedback following an event.
• Work with all colleagues in a positive and constructive manner.
• Carry out any other duties to help ensure greater efficiency of sales / events department.


• Work on Social Media sales plan to produce relevant social media content for promoting Christmas alongside marketing team
• Work on Christmas e-mail shot campaign alongside marketing team
• Conduct regular sales activity including follow up of potential new bookings, chase calls to provisional bookings, promotional exhibition stands to prospect new Christmas party night bookings
• Administer Christmas party bookings efficiently following the systems in place for handling enquiries, taking bookings and entering into the booking system
• Produce the function sheets for all Christmas party nights along with table plans and liaise with suppliers and the internal team
• Provide a meet & greet service at all party nights throughout December
• Carry out Christmas competitor analysis
• Produce and analyse event feedback questionnaires via survey monkey
• Attend and contribute to the Christmas planning meetings


• Experience of organizing events within a multi-discipline hospitality and events organization
• Ability to work effectively under pressure
• Proven ability to meet multiple tight deadlines and organize concurrent projects
• Confident in building and maintaining business relationships and positive rapport with clients
• Strong communication skills are essential, both written and verbally
• Good time management and ability to prioritise
• Must be an excellent team player
• Ability to work unsupervised
• Experience using IT packages such as word excel and Microsoft is essential

– UK Degree or equivalent level qualification or gained experience in a relevant discipline
– Experience of an administrative role
– Experience of organizing events within a multi-discipline environment

CLOSING DATE: Sunday 20th November 2022

TO APPLY: Send a covering letter and CV to

Application Deadline: Sunday 20/11/2022