HR Assistant

Organisation: National Galleries of Scotland

Salary: Salary £21,379 - £23,553 per annum

Location: Edinburgh


HR Assistant (Band 7)
Full-Time, Perm
Salary £21,379 – £23,553 per annum
Hybrid working

An exciting opportunity has arisen for a motivated and people-oriented HR Assistant to be part of the HR team based at the Scottish National Gallery of Modern Art Two. Reporting to the HR Consultant – Talent Acquisition you will provide admin support for a wide range of HR activities for our recruitment processes.

Your duties will include but not be limited to:

• Ensuring all queries by candidates, colleagues and managers are dealt with in a professional and timely manner.
• Posting adverts on job boards to entice new candidates.
• Tracking candidate applications through the recruitment process, arranging interviews, and assisting with candidate management tasks.
• Creating correspondence for new starters and ensuring onboarding documentation is completed.
• Conducting / ensuring compliance checks are carried out for Right to Work and Disclosure Scotland certification, and references.
• Ensuring data is updated accurately on HR systems to ensure the organisation is provided with reliable, consistent, and meaningful data (e.g. payroll, HRIS, recruitment, etc).
• Processing new start information to ensure monthly payroll data is actioned in an accurate and timely manner in line with strict deadlines.
• Managing the Occupational Health pre-placement health screening process.
• Working with colleagues to support of the launch and roll out of the new HR recruitment software.
• Supporting internal and external enquiries and requests related to the HR team.
• Working closely and flexibly with HR colleagues to support ad hoc duties and projects to create a culture of continuous improvement and embrace the values and objectives of the organisation.

Knowledge, skills, and experience

The following range of knowledge, skills and experience are required. Please ensure these are reflected in your application. Short listing for the interview will be based on meeting these requirements.


• Strong proven experience as an HR Assistant or another HR relevant role, preferably with a recruitment focus.
• An interest and passion for recruitment and providing excellent customer service.
• Analytical with a high level of accuracy and attention to detail.
• First class communication skills both written and verbal.
• Excellent knowledge of Microsoft Office products including MS Teams.
• Strong admin and organisational skills with a methodical approach to work including effective prioritising of tasks and working to strict deadlines.
• Team player, ability to work collaboratively
• Ability to show diplomacy and tact whilst being discreet and maintaining confidentiality.


• Human Resource Management Degree or equivalent experience / CIPD Qualified.
• Experience of working with HR and/or e-recruitment systems.
• Flexible and adaptable to change.


The National Galleries of Scotland (NGS) is home to one the world’s finest collections off art, which ranges from the Middle Ages to the present day. Our spectacular buildings house the world’s greatest collection of Scottish art, and a world-renowned collection of Scottish and international photography, welcoming many visitors to our three principal sites in Edinburgh: the Scottish National Gallery, the Scottish National Gallery of Modern Art, and the Scottish National Portrait Gallery. The National Galleries of Scotland aims to preserve, display, and augment the collections for the enjoyment and education of the widest possible public and to maintain NGS as a centre of excellence.

This is an exciting period of renewal for NGS, as we move forward with our engaging strategic vision that puts our audience at the heart of what we do. We’re making it our mission to broaden our impact, matching our rich collections, expertise and creativity to the needs and wants of our visitors. We’re finding new ways to connect with more people, and creating an innovative, inclusive organisation that can meet the challenges of our ever-evolving world.

‘Art for Scotland: Inspiration for the world’ is Our Vision. Inclusive, original, and ambitious – we will make the national collection accessible to all and inspire curiosity across the world.

At NGS we are committed to looking at how we operate as well as how we engage with our visitors and communities. We want to play our part in tackling the Climate Emergency. We will ensure Equality, Diversity, and Inclusion (EDI) is embedded across our organisation, ensuring everyone feels a sense of belonging and can be themselves.


HOURS: 42 hours per week inclusive of meal breaks

SALARY: £21,379 – £23,553 per annum

Starting salaries will normally be at the minimum or at a rate that reflects qualifications and/or experience which are of special value for the post, and which are above minimum entry requirements.

LOCATION: This is a hybrid role working mainly from home with approximately 2 days in our office based in the Gallery of Modern Art Two in Belford Road, Edinburgh.

ANNUAL LEAVE: 25 days per annum. Staff receive 11.5 public and privilege holidays per annum.

PENSION: Civil Service pension provisions enables the National Galleries of Scotland to offer a choice of pensions, giving you the flexibility to choose the pension that suits you best.

The closing date for completed applications is Sunday, 11 September 2022

Please note that the successful candidate will be subject to Basic Disclosure Scotland security clearance.

Application Deadline: Sunday 11/09/2022