Estates Capital Programme and Project Manager

Organisation: Eden Scott

Salary: £45,287 - £52,549

Location: Edinburgh

The National Galleries of Scotland (NGS) is home to one of the world’s finest collections of art, which ranges from the Middle Ages to the present day. Our spectacular buildings house the world’s greatest collection of Scottish art, and a world-renowned collection of Scottish and international photography, welcoming many visitors to our three principal sites in Edinburgh: Scottish National Gallery, Scottish National Gallery of Modern Art, and Scottish National Portrait Gallery. We aim to preserve, display, and enhance the collections for the enjoyment to the widest possible public and to maintain NGS as a centre of excellence.

‘Art for Scotland: Inspiration for the world’ is Our Vision. Inclusive, original, and ambitious – we will make the national collection accessible to all and inspire curiosity across the world.

The Role

We are seeking to appoint an exceptional and experienced Estates Capital Programme and Project Manager (M&E) to join our Estates team, who will lead on developing our rolling 10-year investment/capital plan and in the delivery of assigned capital projects. You will take the technical lead on the Building Services programme and project needs, working closely with the Head of Estates on the overall asset management plan and estates strategy for the NGS estate, which includes 5 historical listed buildings.

This is an exciting time for you to join our team while we design and implement our new asset management methodologies to develop a robust estate strategy and capital investment plan across our estate, while faced with the challenges of listed buildings and ensuring minimum disruption to our galleries for our visitors.

It is envisaged the capital programme investment over the next 10 years will be in the region of £25M – £35M for ongoing lifecycle investment needs, within the backdrop of a major capital works project to build a new National Collection Facility (The Art Works) which is currently in design development. The majority of the investment programme is in lifecycle replacement of building services systems, alongside listed building conservation works to the external fabric.

Main Duties & Responsibilities

You will be responsible for developing and delivery of the NGS Investment plan programme and assigned estates capital projects, as the technical lead on building services and infrastructure projects.

Programme development and management

You will have the overall responsibility for capital planning, including development of an efficient and co-ordinated programme aligning with strategic objectives and the public programme. The capital programme needs to take into account lifecycle replacement requirements, critical systems, risk and mitigation plans together with funding availability.

Responsible for the development of the asset management plan, capital programme and investment plan, taking the technical lead on building services (Mechanical, electrical, fire, security, BMS, data/comms infrastructure) and working closely with surveying colleagues on the building fabric programme to ensure we have an efficient and optimum works programme.

Project Management

Project managing allocated M&E works projects, from inception to handover and into use. Ensuring allocated projects are managed within time, quality and budget. For minor

projects this may be for full PM and contract administration responsibilities and tasks, or for larger projects then managing consultant Project Managers for construction delivery and taking the role of “client side” PM.

About You

The following range of knowledge, skills and experience is required.

· Degree level qualification in a relevant building services subject

· Chartered membership of an appropriate professional institute (e.g., CIBSE, IEE etc) or Masters equivalent qualification in a relevant subject

· Extensive knowledge of building services systems and strong technical knowledge and experience of delivering capital works projects and programmes

· Relevant experience of developing and delivering asset management plans and capital programmes

· Relevant experience of scoping, briefing and project managing a series of inter-connected capital works projects for building services/estate infrastructure

· Significant experience and knowledge of project management in the construction sector, managing projects successfully to time, quality and within budget.

· Client-side experience of developing robust briefs and scopes to inform project deliverables and outcomes, challenging ways of working and future functional needs, and managing design teams, specialist consultants and contractors.

· Procurement and contract administration experience across various forms of construction contracts (e.g., NEC, SBCC etc)

· Strong IT skills – competent in use of Microsoft 365 packages, Microsoft project, excel, word and CAFM systems.

· Excellent planning and organisation skills

· Excellent communication skills

· Health and Safety – strong working knowledge and experience of CDM regulations (particularly client duties), along with general premises related H&S legislation

Fixed Term 3 years

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