Jobs

Full-time, Permanent
Salary £29,888 – £32,602 per annum (from January 2025)
Plus generous benefits package
Hybrid / flexible working

About the role

Are you a confident and well organised project co-ordinator? Do you have experience coordinating multiple projects? Do you want to work in a creative organisation with a focus on continuous improvement? This role might be ideal for you.

It doesn’t matter if you think the Glasgow Boys is the name of a boy band or you don’t know your Dalí from your Degas. However, you must excel in project coordination and administration, with strong organisational and time management skills being crucial.

In this new position, you’ll play a key role in supporting the delivery of projects across the organisation by providing essential administrative assistance, optimising integrated plans, and balancing resource allocation to align with priority objectives.

You’ll have a proven track record in scoping projects, supporting the development of business case benefits, and assisting with the delivery of complex initiatives. You will be relied upon for your expertise in planning, forecasting, and managing resources and budgets across multiple projects. You’ll enjoy working with a wide range of projects and balancing competing demands effectively. Problem-solving will be a core part of your work, ensuring the smooth execution of projects while addressing challenges effectively.

The difference you’ll make

We have an ambitious programme aimed at enhancing the care of our world-class art collection and our people, continually improving our visitor experience. This involves a wide array of improvement projects throughout the organisation, ranging from major capital initiatives like the Art Works to exhibition and loan programmes.

We constantly strive to improve our engagement with audiences and empower our colleagues to achieve their full potential. Our commitment to continuous improvement involves developing and delivering multiple projects simultaneously. Efforts also focus on optimising operations in areas such as improvement plans for our estates, security and IT, income generation, equalities, environmental response, and wellbeing.

Reporting to the Projects Office Manager, you’ll help implement our project management methodology and processes. You will champion continuous improvement by promoting the efficient use of skills and resources aligned with organisational priorities. Through collaboration, you’ll ensure that our improvement plans are both effective and impactful.

Your duties will include:

– Supporting project managers through the 4 phases of our project methodology.
– Ensuring the project managers maintain comprehensive project documentation, including project plans, status reports, risk logs, and issue logs.
– Working with project leads producing reports and making recommendations about potential risks, resource constraints and achieving target project benefits.
– Ensuring that key programme and project-related documents are available to colleagues and that decisions are accurately recorded.
– Preparing and distributing meeting agendas, minutes, and follow-up action items for the Project Board.
– Working with the Extended Leadership Team to produce executive reports on the overall Integrated Programme, highlighting key information and recommendations to the Leadership Team, so they know where decisions need to be made to ensure projects are delivered on time to realistic targets.
– Providing project support to operational leads to enable them to scope, plan and deliver their project targets successfully.
– With the Projects Office Manager, ensuring that improvement initiatives are executed effectively and efficiently.
– Serving as a point of contact for project-related inquiries and communication.
– Facilitating communication between project teams, stakeholders, and senior management.
– Providing regular updates to stakeholders on project progress, risks, and issues.

Who We Are Looking For

To succeed in this role, you will need the following range of knowledge, skills, and experience:

– Proven experience in supporting the co-ordination of a range of projects.
– Excellent project co-ordination and administration skills with experience in scoping, supporting the development of business case benefits, and assisting in the delivery of complex projects.
– Assisting with the planning, forecasting, and managing resources and budgets across multiple projects simultaneously.
– Strong organisational and time management skills to handle competing demands.
– Good problem-solving skills to address challenges and ensure smooth project execution.
– Ability to communicate and engage effectively with a range of stakeholders.
– Experience in providing support and advice on project management skills.
– Strong influencing, interpersonal, and effective team-working skills.
– Excellent IT skills, with high competence in Excel, PowerPoint, and project management tools.

It would also be great if you have:

– Familiarity with continuous improvement techniques.

Please apply directly via our careers portal. Applications via email will not be accepted.

Closing date is 12 noon on Monday, 25 November 2024.

Application Deadline: Monday 25/11/2024