Admin, Finance & IT

Human Resources Officer, Hybrid, Permanent, Grade 7 £32,199.74 -£34,977.91 p.a

OneRen is a vibrant and ambitious culture and leisure charitable company that delivers services and experiences across Renfrewshire. Originally established in 2003 to manage and deliver sport and leisure services in 9 venues on behalf of Renfrewshire Council, in 2015 the charity was expanded to include the delivery of cultural facilities and services, increasing our asset base to 64 venues and over 20 outdoor recreation sites.

Our vision is to improve the health, well-being and quality of life of local communities through accessible arts and culture, leisure and sporting opportunities. We deliver a year-round programme of activities and services that meet the needs of our diverse audience groups. As well as supporting the economic regeneration and civic renewal of Renfrewshire, we are developing a cultural portfolio intended to raise the profile of Renfrewshire as a national and international cultural and tourism destination.

We are looking for a truly engaging HR Officer to join our HR team. The purpose of this role is to specialise in creating and maintaining a positive and rewarding work environment for our team members. The role of the HR Officer is to work with our teams to provide specialist advice and support on programmes from the team member lifecycle from hire to retire with a specific focus on recruitment, induction, absence and case management and to work on initiatives that focus on continuous improvement.

The role offers a lot of variety and opportunity. OneRen is in an exciting time of its journey, and it could not be a better time to join. The successful candidate will have a positive can-do attitude who is able to multitask and manage a range of activities without being phased.

At OneRen we are operating with a hybrid way of working empowering the team to balance their time between home and the office, there will be a requirement to work in our sites within the Renfrewshire area.

You will be required to submit a Covering Letter and CV for this post. These must be combined in to one document and uploaded on the on-line portal. You should include details of your experience to date and suitability for this post.

Closing date: Sunday 15 January 2023

Interview dates: 24, 25 January 2023

To apply, please click the “apply now” button below.

The successful candidate will be required to undertake a Basic Disclosure Scotland check.

If you would like further information in relation to the Disclosure Scotland checks, please visit www.disclosurescotland.co.uk.

Applications are welcome from candidates from all backgrounds including those with disabilities and candidates who have ‘care experienced’.

A visit to The Courtyard Café is an important part of a trip to Haddo House & Country Park, for tourists and locals alike.

The café is a family and dog friendly venue, located within the original stable block at Haddo House.

With a mixture of indoor and outdoor seating we aim to cater for everyone, from the grab and go dog walker to the leisurely Sunday brunch crowd.

We pride ourselves on a warm welcome and a homely menu, serving up soups, as well as hearty meals such as macaroni cheese and deliciously tasty sandwiches. We also have a variety of treats for the sweet-toothed visitors, not forgetting our fabulous scones, seasonal milkshakes, and specialty coffees.

JOB PURPOSE

You will be responsible for the operational delivery of the visitor experience in the catering department at Haddo House. Delivering performance standards and targets to ensure enjoyment of the property by visitors and members is maximised and key commercial, financial and development objectives are achieved to make the property fully sustainable. You will be part of a broader management team responsible for delivering an overall visitor service strategy, promoting good communication across the site and a joined-up service provision. You will report to the Food and Beverage Visitor Services Manager for Aberdeenshire North

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Visitor experience
• Offer excellent customer service and ensure all members of the catering team do the same.
• Delivering high standards and a consistently warm welcome within the catering department
• Act as one of our duty manager team, responsible for ensuring a safe and smooth visitor operation, opening/closing and security of buildings, addressing issues and emergency procedure and providing relief cover, as required.

Catering operation
• Lead with menu development ensuring presentation of a high-quality food and drink offer.
• Ensure compliance with health and safety, food hygiene, food allergen, licensing, and environmental health standards, completing all related record-keeping.
• Accountable for cost-effective stock management, ordering, storage and wastage control.

People management
• Supervise the activities of a team of permanent and seasonal Visitor Service Assistants (VSAs), achieving excellent staff performance and motivation through effective induction, training, task-setting and coaching on front and back-of-house routines.
• Prepare catering rotas and holiday allocation to meet business needs.
• Work closely with specialist advisory colleagues, i.e.our Trust-wide Catering Development team
• Instill a Health & safety and Environmental health culture throughout the catering operation

Finance Management
• Share responsibility for achieving the catering budget together with the F& B Manager
• Monitor commercial performance and adjust activities to capitalize on sales opportunities and run a cost-effective catering operation.
• Supervise daily café till operations and perform end-of-day income reconciliation
• Assist the F&B Manager with menu costing and stock-taking.
• You may have delegated tasks within other departments and you will understand and help deliver the overall property business plan
• This role is one for which the duties, responsibilities or accountabilities of the role require you to undertake a criminal records check, specifically a Standard Disclosure.

Performance indicators and targets

• Weekly, monthly and annual sales and cost of sales targets
• Food compliance standards and record-keeping
• Visitor enjoyment reviews and ratings from visitor surveys and visitor feedback

Tools / equipment / systems

• Access to laptop and relevant online people management, training, financial monitoring and stock ordering systems, including NTS intranet and Microsoft 365.
• EPOS tills and chip and pin machines.
• Fully equipped commercial catering kitchens.

This role exists in order to:
1. Develop and implement the processes for capturing, monitoring, and reporting-on internal compliance with external-facing and internal-facing policies;
2. Develop and implement the processes for capturing, monitoring, and reporting-on identified corporate risks and their mitigations;
3. Advocate risk-management and compliance across the organisation, and pursue non-compliance.

It should be noted that this role does not normally handle financial risk and audit, matters relating to data protection compliance, and health & safety risk and audit.

CONTEXT

The National Trust for Scotland is Scotland’s leading conservation organisation, caring for a wide range of national heritage, hosting millions of visitors annually, and acting as a responsible employer for our workforce. As a responsible organisation, the Trust is committed to ensuring we remain compliant with all external and internal requirements, identifying risks, and putting in place appropriate controls and mitigation measures to manage these.

The Policy Team as a central function has oversight over the Trust’s policy and guidance, and is therefore best placed to ensure that all relevant risks have been identified, that appropriate owners have been allocated, and that the necessary controls are in place and are being applied.

The Heritage Compliance role helps establish, maintain and improve the standards with which we care for Scotland’s heritage, and support access, enjoyment and learning.

KEY RESPONSIBILITIES

The main areas of responsibility of this role are to:

• Develop and implement frameworks (applicable across the whole organisation) for identifying and recording risks to our heritage, noting proposed mitigating measures, and monitoring progress towards mitigation measures being implemented to reduce risk .
• Develop and implement frameworks for monitoring overall compliance with Trust policies, for escalating policy breaches to senior management, and for recording and reporting-on the Trust’s response to breaches of its policies.
• Work with those identified as risk owners & leads to contribute their input to the risk and compliance frameworks – including coaching individuals to increase understanding of the Trust’s approach and methodology, as well as pushing for participation in those frameworks.
• Collate and systemise information relating to risk/compliance (including evidence of compliance), and prepare ExCo/Board-ready reports for the Head of PPR&E to keep senior executives and non-executives well-informed of corporate risk and mitigations, and to record/track agreed strategies for encouraging compliance and the reduction of risk.
• Develop and deliver appropriate training on risk/compliance as a concept, as well as the frameworks and tools used within the Trust to capture and manage risk/compliance.
• Liaise with external partners tasked with supporting the Trust with risk and compliance matters.
• Ensure that the Trust’s frameworks for capturing and governing risk/compliance are cognisant of industry ‘best practice’ and fit for purpose within the context of the Trust.

SCOPE OF ROLE

People Management
• Not a line manager.
• Works across all operational levels of the organisation, and may, from time-to-time, work with members of the Board (in particular the Audit & Risk Management Committee), and the senior management team (“ExCo”: comprising the CEO and Directors).
• Establishes and actively engages with a peer-network for risk/compliance within the heritage/not-for-profit sector.
• Works with external suppliers/advisers.

Finance Management
• Not a budget-holder.

JOB PURPOSE

This job exists in order to (i) provide high quality advice on and effective management of the administration of legacies and legacies income received by the Trust on a day to day basis, and (ii) ensure the proper processing of legacy income and establishment of restrictions on legacies funds received.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

The Key Purposes of the Job will be met by:

• Working with the Fundraising, Finance, and Legal teams to establish and maintain an effective end to end process for the administration of legacies income in the Trust;
• Planning, budgeting, and regularly reporting on the receipt of legacies income by the Trust over a rolling biennial cycle;
• Providing advice, recommendations and assistance on the management, administration, and use of legacies income by the Trust on an operational basis (whilst under the guidance of the Trust’s solicitor for any unusual or sensitive matters);
• Working with the Finance, Fundraising, and Legal teams to manage the administration of all legacy income received by the Trust to ensure a full and proper accounting for all legacies income due;
• Maintaining accurate records of legacies income on both the CRM and Finance systems;
• Managing the Trust’s relationships with executors and solicitors acting on the winding up of estates in which the Trust has an interest to ensure the proper and timely receipt of funds and the maximum possible value of funds in line with the legator’s wishes;
• Establishing and nurturing excellent relationships with executors to ensure that the reputation of the Trust is upheld:
• Liaising with co-beneficiary charities and managing good relationships to ensure the proper and timely receipt of funds
• Working with the Finance, Fundraising, and Legal teams to manage the administration and scrutiny of liferent and other trusts in which the Trust has an interest;
• Liaising closely and working collaboratively with the Trust’s fundraising team to ensure excellent supporter relations are maintained; and
• Liaising closely with the Trust’s finance team to ensure the proper accounting and, where appropriate, restricting of legacies income.

The current duties of this job do require a criminal records (Disclosure Scotland) check to be carried out.

Hours: Full time
Duration: Permanent

We are looking for an exceptional Finance Assistant to join our team. This position presents a rare opportunity to join The Royal Yacht Britannia, a leading five-star visitor attraction and exclusive events venue with an outstanding reputation for quality and customer experience, and the team behind our sister ship, Fingal, Scotland’s only luxury floating hotel (Edinburgh’s No.1 hotel on Tripadvisor).

Company benefits include:

– 10% employer pension contribution (no employee contribution)
– 6.6 weeks/33 days pro-rata, annual holiday entitlement (one week/5 days pro-rata
more than statutory minimum)
– Hybrid working opportunities
– Performance and loyalty payment scheme
– Free car parking for staff
– Up to one week/5 days pro-rata, long service holiday entitlement
– Life Assurance
– Employee Assistance Programme
– Complimentary tickets and staff discount (Britannia and Fingal Hotel and other luxury
hotels)

Finance

The Finance Team, under which this role sits, participates in a wide range of activities, ranging from day-to-day financial processing to playing a role in formulating the organisation’s financial strategy. We provide support to Britannia and Fingal’s managers and staff who are responsible for delivering quality service to our visitors. We are looking for a Finance Assistant to join the friendly team on board.

The Finance Assistant Role

Working as part of a core Finance Team, the role of the Finance Assistant is primarily to take ownership of the daily sales and treasury function of the company, and to assist in the bank reconciliation and all associated tasks. This post will be one of several such posts that report to the Senior Finance Manager. This includes, but is not limited to:

– Processing of daily sales transactions for revenue generating activities including
admissions, retail, catering, events, and the hotel, from the point of transaction
through to bank posting
– Processing sales for our hospitality and group booking departments as well as
providing support to the Senior Finance Manager and Finance Manager in all these
areas
– Assist with daily banking of cash and cheques and posting of income
– Post and reconcile income transactions
– Providing efficient and effective credit control. Chasing overdue invoices by telephone
and email efficiently and effectively
– Dealing with any queries in respect of sales invoice payments
– Reconciling cash receipts and payments through company bank accounts on a daily
basis. Being proactive when investigating reconciliation differences
– Preparation and processing of monthly bank reconciliation on various accounts
including reconciling on-line/manual credit card payments
– Providing support on month-end accounts preparation, including by undertaking
reconciliations to the trial balance
– Performing any other duties as may be requested from time to time by the Director of
– Finance & Administration, Senior Finance Manager and Finance Manager
– In addition, the successful candidate will be trained in other aspects of a busy Finance
Office including accounts payable, petty cash, expenses, and balance sheet
reconciliations

Accountability

The Finance Assistant is accountable to the Senior Finance Manager and Director of Finance and Administration.

Qualifications

– Good level of education with at least GCSE / Standard Grade / National 5 English &
Mathematics at Grade 1-3 or equivalent (Essential)
– AAT Part Qualified or equivalent experience (Desirable)

Experience

– Basic understanding of accounting (Essential)
– Minimum of 2 years’ experience at Finance Assistant level (Essential)
– Ability to use IT systems efficiently and effectively (MS Word, Excel) (Essential)
– Experience of using accounting software (we use Access Dimensions) (Essential)
– Ability to work with bespoke IT systems (Essential)
– Excellent understanding of accounting principles (Desirable)
– Relevant work experience in a similar organisation or background (Desirable)

Personal Qualities

The post holder must be enthusiastic, have excellent communication and teamwork skills, and a can-do flexible attitude, both with work colleagues and other key stakeholders. They will also promote and drive a culture of continuous improvement.

If you feel you have the personality, skills and experience we are looking for, then we would love to hear from you.

How to Apply:

Please send your CV and a covering letter outlining why you feel you would be suitable for the role of Finance Assistant to: Jenny.Dall@tryb.co.uk or postal applications to:

Ms Jenny Dall
The Royal Yacht Britannia
Ocean Drive
Leith
Edinburgh
EH6 6JJ

Closing date: 16 December 2022

No agencies please.

About Waverley Excursions Ltd:
Waverley Excursions Ltd. is recruiting a Finance Officer to join its shore based team which manages the operation of Paddle Steamer Waverley. Waverley operates on an not-for-profit basis from May until October carrying over 100,000 passengers annually. During the winter refit period maintenance work is carried out at Waverley’s berth in Glasgow. Waverley is owned by a registered charity which undertakes fundraising activities to support the maintenance and operation of the ship.

Position Summary & Responsibilities:
The Finance Officer will take the lead role in managing the input of operational transactions into the financial systems; maintain the accounting records, perform appropriate controls and reconciliations; support the production of monthly management reports; perform periodic accounting processes; support the production of statutory accounts and related administrative processes.

The Finance Officer will carry responsibility to maintain sales and purchase ledgers, process Purser returns, manage petty cash, perform bank reconciliations, submit VAT returns and Gift Aid claims, and process payroll.

The Finance Officer must be experienced in the use of Sage 50 Cloud and Microsoft Office including Excel.

This position is based in Glasgow though attendance on board Waverley may be required from time to time. Flexible working arrangements are available.

Benefits and pay range:
• Pay Range £25,000 – £29,000 per annum, full time, permanent position
• Hours Monday – Friday 9am-5pm, can be flexible if preferred
• 25 Days holiday (closed over Christmas and New Year) with 10 Bank Holidays
• Allocation of Tickets for friends and family to sail on Waverley

Requirements:
• Minimum 3 years Bookkeeping / Accounts experience
• Part Qualified AAT or equivalent
• Highly proficient in use of with Sage 50 Cloud and Microsoft Office including Excel
• Good attention to detail to enter data accurately into financial records and to identify errors
• Multi-tasking and organisational skills to manage different financial duties, including the ability to prioritise tasks in order to meet deadlines
• Excellent interpersonal and customer service skills for dealing with customers, suppliers and other employees
• Communication skills, including the ability to explain complex financial matters in accessible terms

Desirable:
• Experience in working within a charitable organisation, heritage attraction or transport setting
• Experience of Microsoft Teams environment and / or PayPal

Why work for Waverley:
• Small company structure where individuals matter and are recognised for the part they play in ensuring that Waverley continues to provide pleasure to tens of thousands annually
• Enjoy meeting and interacting with the wide range of people who sail (and work) on Waverley
• A competitive rate of pay
• Opportunity to play a vital role in operating and maintaining the World’s last seagoing paddle steamer

How to Apply:
Please send a CV and covering letter, stating your current position and explaining your suitability for this position to info@waverleyexcursions.co.uk

If you require further information on this position please contact us at info@waverleyexcursions.co.uk

Contract Type: 12 months Fixed Term Contract

Salary: £21,681 – £23,952

Grade: FC04

Hours: 36 hours per week

Location: Iona House, Kirkcaldy / Home Working

Reference: ON000395

Are you looking for a challenging role in a fast-paced HR team that offers flexible working hours and a great opportunity to bring your personality to work?

The Role

We are looking for a dynamic and experienced administrator to support our HR and Payroll function in OnFife.  You will work as part of a small team responding to enquires relating to our people and payroll and play an important role ensuring that the administration in the team is managed in a timely and accurate manner.

In addition to an attractive salary, and family friendly working hours, the post also attracts 32 days annual leave (increasing to 37 days after 5 years), and local government pension scheme membership.

You can view the full job and person spec here.

About You

You will have excellent communication skills with a basic knowledge of HR practices that you will have the chance to expand on and develop in this post.  As a team player you will value people and confidently juggle different demands without losing sight about what is important.

To Apply

If you would like to discuss this post in more detail, please feel free to contact Kirsty.keay@onfife.com. When you’re ready to apply for this position, please submit a recent CV and a covering letter outlining your skills and experience that are relevant to the post along with our Equal Opportunities Form to hr.fct@onfife.com. These can be downloaded from our current vacancies page.

The closing date is noon on Friday 2 December.

OnFife is an equal opportunities employer.

We are proud to support the Armed Forces community and are committed to the Armed Forces Covenant.

Permanent, full-time post, based in Edinburgh/hybrid
Starting Salary £26,756, Band C (pay award pending) plus civil service pension, generous holiday entitlement and other benefits

The Royal Botanic Garden Edinburgh (RBGE) is looking for a Digital Content Executive to join its busy Marketing and Communication team.

You will help to raise the profile of our important work across a host of social media platforms, growing online engagement and creating user-focused content that accurately reflects the Garden’s mission and strategy. To meet our aspiration to deliver key messages on social media through film, video production skills are an essential element of this role.

You should be qualified to degree level, or equivalent, with proven experience in social media management, digital content creation and film production. Excellent copywriting and communication skills are essential as well as the ability to work alone or part of a team, plus the ability to multi-task and to work to tight deadlines in our fast-paced department. Due to the nature of the role, there may be times where you are required to work outside of normal working hours at short notice.

To apply please email recruitment@rbge.org.uk with:
• your CV
• a covering letter outlining the skills, knowledge and experience you’d bring to the post
• a completed equal opportunities questionnaire: EOQ form

Closing date: 12.00 GMT Thursday, 1 December 2022
Interview date: 7/8 December 2022

Recruitment Information:

Job description can be downloaded from our website

If you have not heard from us within 2 weeks of the closing date, please assume that your application has not been shortlisted. No recruitment agencies please.

This role is an exciting opportunity to help shape the future of the National Trust for Scotland (NTS) Corporate Archive Service. As part of a dedicated project team working closely with the NTS Archivist, the Digital Archivist will be responsible for establishing digital preservation principles and good practice at NTS. The role includes undertaking a survey of born-digital records currently held in the archives as well as assisting in the procurement of a digital preservation system for NTS. The post-holder will be supported in their work by the Archive Programme Manager and dedicated external consultants.

The role will include opportunities to contribute to other strands of the wider three-year Archives Review Programme, which includes a review of the physical collections and the re-housing of the Trust’s Corporate Archive, as well as liaising with colleagues in Corporate Services to identify born-digital material being created across the organisation.

The Trust recognises that the management of digital archives is a fast-developing field and is happy to receive applications from any qualified individuals with an interest in developing their experience with digital archives.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Lead on a survey of born-digital records already identified as part of the NTS Archive.
• Work with the Archive Programme Manager to review existing born-digital and digitised archival records with a view to making recommendations on cataloguing and access.
• Develop, in consultation with internal stakeholders and external consultants, a digital preservation strategy for the long-term security of the Trust’s born-digital and digitised archives.
• Support the Archive Programme Manager with procurement for and then lead on the roll-out of a new digital preservation system, including documentation and training.
• Develop workflows for a programme to process the backlog of born-digital archives, taking GDPR, copyright, and NTS business needs into consideration.
• Deliver a programme of activities relating to born-digital archives which will contribute to the enhancement of the NTS collections and the Archive Service, with an emphasis on improving staff access.
• Advocate for, and engage with colleagues about, the benefits of long-term digital preservation and best practice relating to digital archives.
• Engage with the wider archive and digital preservation communities as part of comparator analysis to identify good practice and establish monitoring/reporting benchmarks.
• Liaise with the Review Archivist undertaking a review of the physical archive collections to create a collections framework, applicable across the whole of NTS, for paper and digital material that has been identified for permanent preservation.
• Contribute to the development of a vision, strategy, and five-year Action Plan for the Archive Service.
• Work with the Digital Collections Asset Manager to review and improve access to and management of the photographic archive.
• Liaise with colleagues in Corporate Services to continue to develop and manage the retention schedule for digital records created by NTS

The normal day-to-day duties of this role are such that a criminal records check is not required.

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications

Essential
• Degree in a relevant discipline
• A Postgraduate qualification in Archives Administration, or equivalent experience

Desirable
 Driving Licence, valid for driving within the UK

Experience, Skills and Knowledge

Essential
 Demonstrable experience of working with born-digital archives and an awareness of digital preservation practices and systems
 Experience of engaging internal and external stakeholders
 Experience of analysing data and drawing conclusions which can be shared with others
 Expertise in archival good practice and standards within the UK archives sector
 Excellent written and oral communication skills.

Desirable
• Knowledge of, or an interest in, the activities of the National Trust for Scotland
• Knowledge of archives cataloguing systems, such as Axiell Collections (Adlib)
• Experience in documenting processes and workflows
• Practical experience of surveying archive collections
 Experience of working with a variety of internal and external stakeholders
 Experience of change management processes
 Knowledge of managing photographic collections both digital and analogue.

DIMENSIONS AND SCOPE OF JOB

People Management
• This role will work closely as part of the project team and be required to engage with internal stakeholders including NTS IT team and with external consultants.

This exciting temporary role supports the delivery of the Burns Collections Online Project, which will provide direct online public access to the archives and museum collections at the Robert Burns Birthplace Museum (RBBM), via the NTS website. There are two key strands to the role. One is to systematically review, edit and prepare for publication, the images and collections data needed to make the RBBM collections searchable online. This will involve working with the Collections Systems Manager, NTS archivist, and colleagues at RBBM, to develop the data standard, apply that standard to catalogue records, check digital images, and commission and catalogue additional collections photography where there are gaps. The second is to provide project management support to the project team to ensure the smooth running of the project, including record keeping, logistics, arranging and minuting meetings and co-ordinating and creating content for social media and internal communications about the project. There are likely to be opportunities for some research, and development of additional web content as the project progresses.

The Burns Collections Online Project (BCOP) is the first project to share NTS Collections data online using a direct link to NTS collections management systems. The project will open up the museum and archive collections at RBBM to a worldwide audience, and this role will be fundamental to the success of the project.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Work with colleagues to develop two enhanced data standards, one for archival and one for museum content, to ensure consistent accessible data across the archive and museum collections at RBBM
• Responsible for a systematic review of all RBBM museum object records in the collections management system.
• Apply the new museum data standard consistently, including editing records and checking image quality
• Using the newly created archive catalogue standard, create around 800 new database records in the archive catalogue of the collections management system
• Detailed assessment of thousands of existing digitised copies of manuscripts in the Digital Asset Management System (DAMS) to identify and remove duplicates, re-catalogue, and tag images, in preparation for online access
• Plan and deliver a full audit of the archival collections at RBBM, along with any re-boxing, labelling and condition checking necessitated by the re-cataloguing process
• Plan and deliver a small programme of prioritised re-photography of RBBM museum collections to ensure a consistent standard across the NTS collections – commissioning photographer, managing the logistics of access to collections and the ingest and cataloguing of images into the DAMS
• Provide administrative and logistical support to the Project Manager and the internal project team, including arranging and minuting meetings, compiling progress reports and stakeholder communications, budget monitoring
• Liaison with colleagues across NTS, including the Collections, Digital, Fundraising, Curatorial and Marketing teams and the digital consultant and digital agency tasked with creating the online experience
• Co-ordinating internal project communications and creating project progress content for social media
• Research elements of the RBBM collections, to create content relating to the RBBM collections for the website

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications

Essential
 A degree in a relevant subject OR demonstrable track record of working in collections management or archive setting

Desirable
 Post-graduate degree in Archives and Records Management, Museum studies or similar

Experience and skills

Essential
 Experience of working in collections management, or digital asset management, in an archive or heritage organization.
 Experience of working with collections management databases, such as Axiell Collections, and digital asset management systems
 Excellent skills in MS Excel, including managing large datasets
 Excellent communication skills and experience of working with a variety of internal and external stakeholders
 Experience in administering meetings and project monitoring
 Analytical skills and scrupulous attention to detail
 Ability to work independently with excellent time management

Desirable
• Knowledge of, and demonstrable interest in, the life and works of Robert Burns
• Experience of working on a collections online project
• Experience of object handling and inventory

DIMENSIONS AND SCOPE OF JOB

Scale
 Responsible for accuracy of data across 3,500 database records – with their associated digital assets.
 Administering a series of project meetings to be held in person, and on Teams – core project team, and stakeholder meetings
 This job will entail some nights away from home, when working on site at RBBM on the audit of the archival collections and supervising the photography of collections

Finance Management
• Not a budget holder, but will be expected to monitor budget spend, retain records and create reports, and raise Purchase Orders in MS Dynamics (training will be given)

Tools / equipment / systems
• Axiell Collections – Museums and Archives modules
• Portfolio DAMS
• MS Dynamics finance system