Admin, Finance & IT

Full-time and Permanent
Salary £28,707 – £29,961 per annum
Plus generous benefits package
Hybrid / flexible working

About the role

Looking for a bit of variety in a Finance role? Want to discover a role where there is always something new to learn? Then we have a fantastic opportunity for you!

A rare opening has arisen to join our small, professional Finance team. The team works together across the varied disciplines within the department, and you’ll get exposed to multiple areas of work. You will be interested in financial systems and keen to develop your understanding of financial controls and financial reporting skills.

You must have a keen eye for detail, with a logical and structured approach to tasks, and have great organisational and IT skills. Ideally you will already have Finance experience in a Purchase Ledger role, or perhaps you have a Finance qualification. You’ll be a good team player and be able to communicate with colleagues throughout the organisation.

Reporting to the Financial Accountant and working closely alongside two other Finance Assistants, you’ll gain experience across a wide range of finance operations. This is a “hands-on” job processing sales data, purchase invoices and bank transactions against deadlines. You’ll play a key part in helping us develop our financial reporting which is vital to the efficient operation of the galleries. You will also assist with the processing of financial transactions and performing reconciliation controls to ensure records are complete and accurate.

The difference you will make

You will provide support to ensure the processing of transactions is complete and accurate while ensuring compliance with public sector and internal accounting procedures. Your responsibilities will include but will not be limited to:

Assisting with transaction processing:

– Processing purchase ledger, sales ledger, bank transactions, and expense claim forms.

– Reconciling creditor statements and liaising with suppliers

– Dealing with mail and resolving queries, including queries from other departments within NGS.

– Answering telephone and email enquiries from suppliers

– Contacting debtors regarding outstanding invoices when required

Financial Controls:

– Performing month end reconciliation controls to ensure complete and accurate processing, including bank reconciliations, creditors and debtors’ reconciliations and Intercompany reconciliations.

– Investigating and resolving any issues.

– Assisting with payroll.

– Ensuring payroll deductions are paid over on time to the required bodies for tax, pension, union dues, etc.

– Contributing to continuous improvement – identifying and making suggestions for areas where working practices could be improved.

– Assisting in developing effective and efficient financial controls.

Who we are looking for

To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

– You will either be working towards or willing to gain an accounting qualification.

– Ideally you will have previous experience in a Finance role dealing with purchase ledger.

– Knowledge and experience of accounting procedures.

– Excellent IT skills, highly competent with Excel and Word with experience of accounts software.

– Ability to work with a high level of accuracy and attention to detail.

– Strong numeracy and analytical skills.

– Strong organisational skills with the ability to prioritise workload and work to tight deadlines.

– Team player with ability to work collaboratively.

It would also be great if you have:

– Experience of Microsoft Dynamics Great Plains.

– Experience of bank reconciliations.

For more information and to apply, please visit our careers website.

The closing date for completed applications is 12 noon on Wednesday, 10 April 2024.

Glasgow Science Centre is a Scottish Charity and a unique 5-star visitor attraction with a vision for a Scotland where all people feel empowered through learning and engagement with science to make positive differences in their lives, communities and society.

Our mission is to inspire people of all ages to explore and understand the world around them, and to discover and enjoy science. We have been delivering interactive science experiences to schools, families, and community audiences for over 20 years, in-house, online and through outreach and we are dedicated to raising awareness of the importance of science to our nation’s wellbeing, economy, and society.

ABOUT THE ROLE

Glasgow Science Centre are recruiting for an HR Advisor to join a small and dedicated team to provide a comprehensive advisory service to senior managers, line managers and staff across GSC. This is a truly generalist role advising on all aspects of the employee lifecycle and undertaking or supporting case management activity using professional HR and legislative knowledge.

The role also offers an exciting opportunity to contribute to projects to progress the People and Organisational Development (POD) plan and support GSCs strategic objectives around supporting and developing our people within a high performing and inclusive environment.

We are looking for a people person with excellent communication and interpersonal skills who enjoys working collaboratively with others across a range of people management activities. You will have solid working knowledge and understanding of employment law, HR policy, procedures and best practice and use this to support managers and staff to achieve organisational effectiveness.

If this sounds like you, and you are passionate about GSC’s mission and values, then we would like to hear from you.

APPLICATION DETAILS

Please find full job description and details of how to apply on the Jobs and Volunteering section of the Glasgow Science Centre website.

We are equal opportunities employer and welcome applications from people of all backgrounds.

The closing date for applications is, Monday 15th April at Noon.

Contract Type: Permanent
Grade: FC07
Salary: £31,179 – £38,950 per annum
Hours: 36 hours per week
Location: Iona House, Kirkcaldy / Home working
Job Reference: ON000493

We are OnFife and as Fife’s largest cultural organisation we specialise in making jaws drop, hearts warm, eyes light up and imaginations run wild. We work with a huge range of partners, artists and creatives and our spaces are some of Fife’s favourite places. An ambitious leadership-oriented charity, we’re built on strong values, and those values make us who we are – Fearless, Inviting, Fair and Exciting.

We’re a real Living Wage employer, and we offer a local government pension scheme, generous holiday allowance and flexible working opportunities. If you need to travel for work, we can provide pool cars if you’re near head office or pay travel expenses, so you are not out of pocket! Along with this, you can also access discounted gym/swim memberships and other employee benefits.

The Role
We have an exciting opportunity to join our finance team as an Accounting Technician based at Iona House, Kirkcaldy. The purpose of this post is to assist with the provision of accounting and financial information for Fife Cultural Trust and its Trading Subsidiary. The successful candidate will assist with the preparation of annual budgets, producing and monitoring reports, produce draft accounts and be responsible for the daily management and control of the financial ledger system.

The post is 36 hours per week, Monday to Friday and will include hybrid working.

You can view the full job spec on our current vacancies page on our website.

About You
You will be educated to HNC level (or equivalent) in Accountancy, with knowledge of Microsoft Office (min Intermediate level), especially Excel and experience of working in an accounting environment with ERP systems Oracle, Xero/Sage or similar. You must have strong numerical and communication skills.

This post also includes the leading of two team members therefore a previous track record, or an interest in managing people is preferred.

How to Apply
If you would like to find out more information about this role before applying, please contact Martina Kutzer-Prenzlow, Head of Finance for an informal chat. Contact details can be found on our current vacancies page on our website.

When you’re ready to apply, please complete our application form and equal opportunities form and return them to the HR team at hr.fct@onfife.com. The application pack can be downloaded from our current vacancies page on our website.

OnFife is an equal opportunities employer.

We are proud to support the Armed Forces community and are committed to the Armed Forces Covenant.

The closing date for applications is 9am on Thursday 11 April 2024.

Interviews are anticipated to take place w/c 22 April 2024.

Looking to utilise your organisational and financial management skills in a harbour front location?
The Office Manager is responsible for all aspects of office and facilities management, dealing directly with a wide range of people including staff, volunteers, Board Members, suppliers, and contractors. We are looking for someone who:

o Is a personable, dynamic self-starter, used to being the first point of contact within the organisation.
o Is confident in the use of office technology, proficient in using Excel, Word, Outlook etc
o has proven experience of financial administration (with knowledge of Xero accounting software or similar highly desirable).
o has experience of staff management or direct supervision.

For a full description of the main responsibilities, please see the Scottish Fisheries Museum website.

Job Reference: 171

Contract: Salaried 37.5 hours per week. Fixed term to June 2025

Salary: £26,000 – £29,371 per annum

ABOUT US

Glasgow Science Centre is a Scottish Charity and a unique 5-star visitor attraction with a vision for a Scotland where all people feel empowered through learning and engagement with science to make positive differences in their lives, communities and society.

Our mission is to inspire people of all ages to explore and understand the world around them, and to discover and enjoy science. We have been delivering interactive science experiences to schools, families, and community audiences for over 20 years, in-house, online and through outreach and we are dedicated to raising awareness of the importance of science to our nation’s wellbeing, economy, and society.

ABOUT THE ROLE

Glasgow Science Centre are recruiting for an HR Assistant on a fixed term contract to June 2025. This person will be the first point of contact for HR enquiries and provide an efficient and professional service co-ordinating and administering HR/Recruitment operations, internal communications and contributing to projects to progress the People and Organisational Development (POD) plan.

This is an exciting time to join a small and dedicated HR team who are committed to supporting and developing employees within a high performing and inclusive environment.

We are looking for someone who enjoys working collaboratively with others and uses their interpersonal and communication skills to work effectively across an organisation. An organised and proactive approach to work is essential as is having a strong attention to detail and the ability to find new and more efficient ways of working.

If this sounds like you, and you are passionate about GSC’s mission and values, then we would like to hear from you.

APPLICATION DETAILS

Please find full job description and details of how to apply on the Jobs and Volunteering section of the Glasgow Science Centre website.

We are equal opportunities employer and welcome applications from people of all backgrounds.

The closing date for applications is, Monday 26th February 2024 at Noon.

Who are we?

We are Scotland’s design museum. Designed for everyone, firing imaginations and sparking curiosity in design across Scotland and around the world. At V&A Dundee we are on a mission to inspire and empower through design.

Design shapes our world, it’s part of everyday life and it’s everywhere. We are a museum with energy and have a vision of the future where everyone is inspired through design and recognizes its far-reaching impact in our lives.

We are a welcoming place for people of Dundee to explore design and to use as an everyday part of their city, as well as inviting visitors from around the world. We are part of the V&A family of museums that celebrate creativity in all its forms from across centuries, for everyone.

Role Profile:

The CRM & Insights Manager is responsible for leading effective and efficient management of customer data at V&A Dundee across ticketing, retail, membership and CRM systems. The role will lead on data and insights for the museum to inform audience development, evaluation and reporting for key stakeholders. The role oversees the operation and development of these systems, working across departments to maximise income generation by embedding activation strategies to grow income, data, loyalty, support and attendance.

Duties and Responsibilities:
Support the Head of IT and Digital to deliver an integrated and responsive IT service focused on CRM and ticketing platforms which will support the operation of the museum, its public and business objectives.

Play a pivotal role in building loyalty, repeat visits and income generation in collaboration with the Marketing and Membership teams.

Develop, implement and manage an insight-led CRM strategy defining how the organisation manages customer relationships, from visitors to members to external stakeholders.

Lead the organisations approach to GDPR, ensuring policies and guidelines in place around collection and use of data.

Define and lead cross departmental data acquisition plans to inform audience development ambitions and targets.

Support the development and management of the organisations data dashboards and reporting mechanisms.

Analyse and evaluate data to provide reporting, evidence-based recommendations, and support for services to achieve organisational objectives and defined performance measures.

Creation and delivery of an overarching retention and acquisition strategy, including data driven segmentation.

Use data to analyse customer satisfaction and market research to identify the latest strategies to improve, build and strengthen customer relationships.

Project manage all upgrades to existing customer systems, troubleshooting on issues and any changes and migrations.

Implement and maintain legal compliance and full business continuity protocols for customer systems and related areas, ensuring particularly that the front of house team is fully supported in any instance of systems failure.

Generate and manage regular customer data reporting to internal team as well as external partners including Dundee City Council, the V&A, ALVA and ASVA.

Work with team leads for each customer system to analyse and report on data to support the growth of income, loyalty, support and attendance.

Work with the directors of Audiences & Media and Operations to ensure effective pricing structures are in place.

Provide cover for the IT & Business Intelligence Officer during periods of annual leave.

Be available out-of-hours in emergencies or to respond to urgent ticketing, retail or CRM business continuity issues on an occasional basis.

Any other duties determined to be reasonable for this position.

Deadline for applications: no later than 11.59, 26 February 2024. Interviews will be held on 05 March 2023.

This is a full-time position, working 37.5 hours per week working in a hybrid flexible environment with a mixture of home working and working from our museum in Dundee. We offer a generous package including 38 days holiday, pension scheme, company sick pay, entry to V&A Dundee paid exhibitions and many more discounts and benefits.

We are looking for Curatorial Assistant with proven collections management skills, attention to detail and organisational skills to maintain and deliver collection management procedures to the standards appropriate for an accredited museum. The role will work on the ongoing inventory of the collection. This post will help implement the museum’s exhibitions programme and display refreshes.

Main Duties and Responsibilities:
Assist with the organisation and maintenance of the museum’s collections stores
Maintain, update and help to develop the museum’s collections management system
Handle and process objects within the museum’s collection including the management of new acquisitions and loans
Assist with preparation / mounting of exhibitions & displays
Undertake research for upcoming exhibitions
Assist in the general work of the museum

The post holder will be part of the curatorial team, working with the Collections Assistant and line managed by the Collections & Exhibitions Keeper.

The role is 35 hours per week and temporary contract until October 24th 2025.

JOB PURPOSE

With increasing risks associated with data protection and cyber security and the need to ensure we regularly monitor, advise on, and remain resilient in our data protection activities; this role exists to support the Data Protection Officer in advising the Trust and monitoring compliance with UK and EU privacy legislation including the UK GDPR, EU GDPR, Data Protection Act 2018 and the Privacy and Electronic Communications Regulations. The Deputy DPO will also act as the Trust’s Data Protection Officer (DPO), in their absence.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Support colleagues across the organisation with specialist advice and practical guidance on the implementation of privacy management policies and procedures.
• Assist in the recording, monitoring, and reporting of risks associated with data processing activities and identify actions that can be taken to mitigate risk.
• Assist in the preparation of reports to the Trust’s Board and Executive Committee through the collation of key management information, including case management statistics and updates on the delivery of training.
• Support the annual review of all privacy management policies and procedures in line with legislative changes and organisational requirements.
• Plan for legislative changes and their impact on Trust activities, identifying risk associated with the changes and managing workload to address such changes.
• Support the delivery of mandatory training in data protection, cyber security, and PCI DSS – including the delivery of refresher training to volunteers and employees.
• Process data subject rights requests, including Subject Access Requests, Erasure Requests and Objections to Processing, in line with the legislative timescales.
• Support the development of an annual auditing framework for data processors to ensure they continue to meet our expectations in the handling of Trust data.
• Work with the DPO to advise on possible solutions to challenges with systems and processes in order to mitigate risk.
• Coordinate and record quarterly meetings with the data champions’ network.
• Oversee the production of a quarterly newsletter with support of the data champions.
• Lead on the review of the data inventory and ensure it remains up to date.
• Promote and advise on the application of data protection by design and default when developing new systems and processes across the organisation.