Events

JOB PURPOSE

The Fundraising Executive – Special Events is responsible for planning, organising and executing a programme of events which enable the National Trust for Scotland to engage donors and prospective donors to generate funds for our charity.

The postholder works across the fundraising team to develop and deliver a calendar of flagship fundraising events, on- and off-line, across the different income streams contributing to our £10m+ annual fundraising target.

The role liaises with colleagues at properties, external speakers, external venues and suppliers to provide the highest quality events and stewardship through a varied programme, catering to our various target audiences and their specific interests and requirements.

It works with colleagues within the fundraising team, the Audiences & Supporter Directorate, the wider organisation and external stakeholders. This includes on occasion working with appointed agencies which will provide outsourced support to the Fundraising function.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Events Executive

• Supporting the Fundraising Manager – Operations you will work across the Fundraising team to develop and implement a programme of events which fulfils outreach requirements, inspires and engages supporters, and showcases our charity and the activity we undertake to protect Scotland’s heritage.
• Taking a proactive approach, nurturing strong relationships internally and externally to deliver events to a high standard.
• Work closely and collaboratively with other members of the Fundraising team to ensure a coordinated and consistent approach to capital campaigns and fundraising activity.
• Work with colleagues to ensure fundraising and cultivation events deliver the fundraising strategy and provide appropriate opportunities to showcase our work and engage support.
• Provide the Fundraising Manager – Operations with accurate information for planning, budget preparation, forecasting, phasing and monitoring expenditure.
• Develop positive and productive working relationships with fundraisers, senior leadership and other relevant internal stakeholders.
• Maintain and enhance your personal knowledge, skills and networks by playing an active role in the appropriate professional bodies and internal organisational groups.
• You’ll be flexible, with a willingness to work non-traditional hours and be available to travel in the UK.

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE
The above outlines the key skills the job holder will need to possess and exercise. In addition, either knowledge of or experience in the following is required:

Essential skills
• Results oriented self-starter.
• Team player, able to both respect and work across boundaries.
• Outstanding interpersonal and communication skills including active listening, negotiating, high levels of tact and significant ability to influence beyond authority.
• Ability to adopt a strategic and creative approach to event planning and delivery.
• Analytical problem solver with ability to generate and encourage new ideas.
• Strategic thinker with ability to set a plan and see it through to delivery.
• Excellent organisational skills and the ability to resolve conflicting priorities.
• Ability to manage resources efficiently for maximum impact.
• An eye for detail and a rigorous approach to process.
• A lively interest in and understanding of the National Trust for Scotland, and a passionate belief in its mission.

Essential Experience
• A track record of developing and delivering high quality events, both online and in-person.
• Experience of working with and influencing senior staff and senior external figures.
• Experience of working in a results driven environment, delivering success against key targets.
• Experience of the systems and processes necessary to underpin successful events management including Microsoft Office products and CRM systems.
• Ability to be flexible, with a willingness to work non-traditional hours and be available to travel in the UK.
• A current valid driving licence for driving in the UK.

Desirable skills
• Event Management Qualification

DIMENSIONS AND SCOPE OF JOB

People Management
• No line management responsibility
• You’ll work closely with other team members to ensure a co-ordinated and consistent approach to all fundraising activity.
• Builds strong relationships across the Audiences & Support Directorate, and across the Trust.

External Relationships:
• You will have regular contact with existing and potential supporters of our cause.
• You’ll have contact with appointed agencies and suppliers.

Financial Management
• Responsible for keeping and delivering accurate records and financial reports for all events
• Responsible for supporting the Fundraising Manager – Operations in budget planning and reporting.

Tools / equipment / systems
• Microsoft Dynamics
• Excel
• Microsoft Teams
• Zoom

Hours: 40 hours per week
Duration: Permanent
Pay: £38,000 per annum

Our team is highly experienced, proactive, fun, and supportive of what we deliver here at The Royal Yacht Britannia & Fingal Hotel. We are currently looking for an experienced Events Manager to add to our amazing team!

Once home to Queen Elizabeth II, The Royal Yacht Britannia is now one of the most luxurious events venues in the world where guests will experience the ‘event of a lifetime’. Exclusive dinners for up to 196 guests or drinks receptions for up to 500 can be hosted in the impressive State Apartments and stunning Royal Deck. Whatever the event, Britannia is the perfect setting for a wide range of exclusive evening events, including product launches, gala dinners, staff incentives, and receptions. Each event is bespoke and made to suit our client needs.

Fingal, Scotland’s first luxury floating hotel, is a former Northern Lighthouse Board ship. Providing the ultimate in luxury, this iconic ship, berthed in the historic Port of Leith, includes 23 beautifully styled cabins, all named after Stevenson lighthouses. Guests can choose from their own private balcony or, for that special occasion, our stunning suites.

The spectacular Ballroom seats 60 guests for dining and 100 guests for receptions. With a Musicians’ Gallery and sweeping staircases, the Ballroom is overlooked by our Gallery Bar, making Fingal Hotel the perfect space for brand and product launches, private celebrations, and weddings.

As one of our Events Managers, you will have in-depth knowledge of the luxury market and a well-proven track record of managing high-profile events. You will have experience in researching, planning, and conducting on-site meetings with a highly effective and proactive approach. Since you will often be the first point of contact for any client, you will be confident, a dynamic self-starter, creative, and well-presented. Delivering excellent customer service and holding a genuine passion for delivery will be essential in everything you do.

We deliver the highest standards of service, resulting in exceptional guest experiences.

Company benefits include:

– 10% employer pension contribution with a choice to contribute up to a further 5% yourself, which would then be matched by us as well! (So, 20% potential contribution to your pension)
– 6.6 weeks/33 days pro-rata, annual holiday entitlement (one week/5 days pro-rata more than statutory minimum)
– Life Assurance
– Performance & loyalty payment scheme
– Employee Assistance Programme
– Complimentary tickets
– Staff discount (Britannia Shop, Royal Deck Tearoom and The Lighthouse Restaurant & Bar aboard Fingal Hotel)
– Free car parking for staff.

Key responsibilities:

– Manage approximately 70 events per annum, working with clients to produce detailed and comprehensive events, utilising the venue and clients’ budgets to their full potential.
– To encourage and gain client information to generate new and repeat business.
– Co-ordinate and host site visits and familiarisation trips aboard Britannia & Fingal Hotel with the support of the Head of Sales & Events, where necessary.
– Maximise event upsell for both The Royal Yacht Britannia & Fingal Hotel throughout the event planning.

Key skills:

The ideal candidate will have the following key skills and attributes:

– In-depth experience of events in a five-star or luxury business.
– Proven track record in managing high-profile events.
Excellent presentation and networking skills.
– A positive, can-do attitude that inspires those around you to perform to the best of their ability.
– A professional appearance and personality, whilst still being friendly and approachable.
– Team player and genuine passion for people.
– Ability to communicate at all levels, building internal relationships to gain greater product knowledge and understanding of each role to obtain complete support for each event.

Working hours:

Core hours of work are Monday to Friday, 9:00 am to 5:05pm. However, due to the nature of this position, some weekend and evening work will be required. Time in lieu will be given.

If you feel you have the personality, skills, and experience we are looking for, then we would love to hear from you.

Please send your CV and a covering letter outlining why you feel you would be suitable for the role of Events Manager to: recruitment@tryb.co.uk or postal applications to:

Diane McRae
Head of Sales, Events and Reservations
The Royal Yacht Britannia
Ocean Drive
Leith
Edinburgh
EH6 6JJ

No agencies please.

Please note, due to the volume of applications we receive, we are unable to respond to unsuccessful candidates. If you have been selected for interview you will be contacted directly.

Full-time (35 hours), fixed term (1 April 2026 – 28 February 2027) post, based in Edinburgh
Salary £25,424 (pay award pending) plus civil service pension, generous holiday entitlement and other benefits

The Royal Botanic Garden Edinburgh is one of the world’s leading botanic gardens and a global centre for biodiversity science, horticulture and education. Our vision is of a positive future for plants, people and the planet. With the replanting of our stunning Victorian Palm House underway, with a view to fully reopening in Autumn 2026, we are looking for a friendly, organised and proactive Engagement Assistant to help us deliver a vibrant programme of events, workshops and tours.

In this varied role, you’ll work closely with our Engagement team, volunteers, community partners and internal colleagues to support the smooth running of our cultural and community activities. Every day will be different: from helping plan event schedules and managing customer enquiries, to assisting with set‑ups, welcoming audiences, gathering feedback and even leading Palm House tours for a range of visitors. You’ll also play an important part behind the scenes — raising purchase orders, updating budgets, coordinating resources and ensuring our events meet high standards of accessibility, safety and inclusion.

We’re looking for someone who is a strong communicator with excellent organisational and administrative skills, who is confident working with community groups and supporting volunteers. You’ll be comfortable managing competing tasks and proficient in Microsoft Word and Excel, as well as being knowledgeable and enthusiastic about horticulture, arts, culture or heritage and committed to delivering safe, welcoming and inclusive experiences for all.

If you’re excited by community engagement, love working as part of a team, and want to help create unforgettable moments in a beautiful historic setting, we’d love to hear from you.

Closing date: 12pm (GMT) on Thursday 19 February 2026
Interview date: Monday 2 March 2026

For more information, including job description, person specification, and to apply please visit our website.

Hours: 40 hours per week

Our team is highly experienced, proactive, fun, and supportive of what we deliver here at The Royal Yacht Britannia & Fingal Hotel. We are currently looking for an experienced Event Executive to join our amazing team!

Once home to Queen Elizabeth II, The Royal Yacht Britannia is now one of the most luxurious events venues in the world where guests will experience the ‘event of a lifetime’. Exclusive dinners for up to 196 guests or drinks receptions for up to 500 can be hosted in the impressive State Apartments and stunning Royal Deck. Whatever the event, Britannia is the perfect setting for a wide range of exclusive evening events, including product launches, gala dinners, staff incentives, and receptions. Each event is bespoke and made to suit our client needs.

Fingal, Scotland’s first luxury floating hotel, is a former Northern Lighthouse Board ship. Providing the ultimate in luxury, this iconic ship, berthed in the historic Port of Leith, includes 23 beautifully styled cabins, all named after Stevenson lighthouses.

The spectacular Ballroom seats 60 guests for dining and 100 guests for receptions. With a Musicians’ Gallery and sweeping staircases, the Ballroom is overlooked by our Gallery Bar, making Fingal Hotel the perfect space for brand and product launches, private celebrations, and weddings.

As one of our Events Team, you will have in-depth knowledge of the luxury market and a well-proven track record of managing events. You will have experience in researching, planning, and conducting on-site meetings with a highly effective and proactive approach. Since you will often be the first point of contact for any client, you will be a confident, dynamic self-starter, creative, and well-presented. Delivering excellent customer service and holding a genuine passion for delivery will be essential in everything you do.

We deliver the highest standards of service, resulting in exceptional guest experiences.

Company benefits include:

– 10% employer pension contribution with a choice to contribute up to a further 5% yourself, which would then be matched by us as well! (So, 20% potential contribution to your pension).
– 6.6 weeks/33 days pro-rata, annual holiday entitlement (one week/5 days pro-rata more than statutory minimum).
– Life Assurance.
– Performance & loyalty payment scheme.
– Employee Assistance Programme.
– Complimentary tickets to The Royal Yacht Britannia.
– Staff discount (Britannia Shop, Royal Deck Tearoom and The Lighthouse Restaurant & Bar aboard Fingal Hotel).
– Free car parking for staff.

Key responsibilities:

– Manage approximately 60 events per annum, working with clients to produce detailed and comprehensive events, utilising the venue and clients’ budgets to their full potential.
– To encourage and gain client information to generate new and repeat business.
– Co-ordinate and host site visits and familiarisation trips aboard Britannia & Fingal Hotel with the support of the Sales Team where necessary.
– Maximise event upsell for both The Royal Yacht Britannia & Fingal Hotel throughout the event planning.

Key skills:

The ideal candidate will have the following key skills and attributes:

– In-depth experience of events in a five-star or luxury business.
– Proven track record in managing high-profile events.
– Excellent presentation and networking skills.
– A positive, can-do attitude that inspires those around you to perform to the best of their ability.
– A professional appearance and personality, whilst still being friendly and approachable.
– Team player and genuine passion for people.
– Ability to communicate at all levels, building internal relationships to gain greater product knowledge and understanding of each role to obtain complete support for each event.

Working hours

Core hours of work are Monday to Friday, 9:00 am to 5:05pm. However, due to the nature of this position, some weekend and evening work will be required. Time in lieu will be given.

If you feel you have the personality, skills, and experience we are looking for, then we would love to hear from you.

Please send your CV and a covering letter outlining why you feel you would be suitable for the role of Event Executive to: recruitment@tryb.co.uk or send postal applications to:

Diane McRae
Head of Sales, Events and Reservations
The Royal Yacht Britannia
Ocean Drive
Leith
Edinburgh
EH6 6JJ

No agencies please.