Events

Glasgow Science Centre is a Scottish Charity and a unique 5-star visitor attraction with a vision for a Scotland where all people feel empowered through learning and engagement with science to make positive differences in their lives, communities and society.

Our mission is to inspire people of all ages to explore and understand the world around them, and to discover and enjoy science. We have been delivering interactive science experiences to schools, families, and community audiences for over 20 years, in-house, online and through outreach and we are dedicated to raising awareness of the importance of science to our nation’s wellbeing, economy, and society.

ABOUT THE ROLE

Glasgow Science Centre are recruiting for an Event Coordinator to work with the Events Team and other key GSC staff, including AV/ICT, Customer Service and Catering, to ensure that a 5* customer service is provided to all internal and external clients in the planning and delivery of all Events at GSC to ensure that both mission and commercial returns are maximised.

We are looking for someone with experience within a conference/events management role who is passionate about Food and Beverage, events and customer service. You will be responsible for leading a team to deliver high standards of customer care and effectively manage the delivery of the GSC 5-star customer service promise.

We are looking for someone with strong interpersonal and communication skills and enjoys working collaboratively with others. You have strong attention to detail and enjoy taking an organised approach to your work and have a resourceful and creative approach to challenges.

If this sounds like you, and you are passionate about GSC’s mission and values, then we would like to hear from you.

APPLICATION DETAILS

Please find full job description and details of how to apply on the Jobs and Volunteering section of the Glasgow Science Centre website.

We are equal opportunities employer and welcome applications from people of all backgrounds.

The closing date for applications is, Tuesday 7th May 2024 at Noon.

Following continued success, Dovecot is looking to recruit an Event Sales Manager to maximise income generation from each of our unique building spaces. Dovecot is a world-renowned Tapestry Studio, events venue and tourist attraction featuring art exhibitions, retail and café, within the heart of Edinburgh’s City Centre.

The Role

Your role is to sell all venue hire events at Dovecot and to increase revenue by maximising bookings throughout the building. Dovecot hosts a range of high profile events including weddings, parties, conferences, private views and bespoke events and is renowned for its premium level of service and delivery. You will identify sales leads and pitch our services to new customers. Working alongside the Events Venue Manager, you will deliver first class event hire service for clients and maintain exceptional customer service for all visitors while working sensitively within Dovecot’s wider brand and position in the art world.

Reporting to the Head of Commercial & Operations, you will be able to think strategically and analytically, set, track and deliver sales targets and communicate effectively to get results. Excellent written and verbal communication skills are essential. The job is perfect for a candidate with a demonstrable track record of sales, looking to take their next step and assume a significant level of autonomy and responsibility.

The post holder is required to work flexibly to ensure business needs are met. Usual hours are 9am–6pm on a rota across a seven-day week, with occasional evening and Sunday opening for events such as Edinburgh Festival or other private venue hire events. This role will require some level of manual handling, for example moving tables and chairs to assist with set-ups, as well as testing technical equipment for client events.

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. As part of our equal opportunities monitoring process we will email all applicants an equal opportunities form to complete and return.

To apply please send your CV and a covering letter detailing relevant experience to recruitment@dovecotstudios.com

Glasgow Science Centre is a Scottish Charity and a unique 5-star visitor attraction with a vision for a Scotland where all people feel empowered through learning and engagement with science to make positive differences in their lives, communities and society.

Our mission is to inspire people of all ages to explore and understand the world around them, and to discover and enjoy science. We have been delivering interactive science experiences to schools, families, and community audiences for over 20 years, in-house, online and through outreach and we are dedicated to raising awareness of the importance of science to our nation’s wellbeing, economy, and society.

ABOUT THE ROLE

Glasgow Science Centre are recruiting for an AV Coordinator to provide in-house technical expertise across a wide range of projects and services within a small, busy team. This role offers an exciting opportunity to be part of a team that provides onsite support across GSC’s AV infrastructure and unique event spaces, including an IMAX cinema, a state-of-the-art digital planetarium, 3 floors of interactive exhibits and large AV infrastructure installations.

This is a diverse and technical role and would suit someone with strong technical ability and skills in AV, and where previous experience in delivering corporate events would be highly beneficial. You take a collaborative approach and should have a strong passion and natural curiosity for a broad spectrum of AV practice. You should have a high degree of commitment to GSC’s mission and willingness to work flexibly to ensure smooth running of events planning and delivery.

If this sounds like you, and you are passionate about GSC’s mission and values, then we would like to hear from you.

APPLICATION DETAILS

Please find full job description and details of how to apply on the Jobs and Volunteering section of the Glasgow Science Centre website.

We are equal opportunities employer and welcome applications from people of all backgrounds.

The closing date for applications is, Thursday 25th April 2024 at Noon.

The Hospitality and Events team is part of HESe (Historic Environment Scotland
Enterprises) which is the commercial arm of HES. The Hospitality and Events team’s
remit is to source, develop and facilitate commercial, corporate and one-off events; to source and contract weddings and to deliver all catering across the whole HES estate.
Within this team, your role as Event Sales Executive is to drive sales and deliver
corporate and commercial events across the estate. You’ll be responsible for driving
corporate event business (Mainly into Edinburgh Castle and Stirling Castle), but will
also look to drive wedding business at these sites and other ancillary events such as pre-opening tours, private hires, theatre, cafes, catering vendors and larger scale public events.

You will report directly to the Hospitality and Events Manager, assist with monthly
forecasting and business/finance updates and assisting with the delivery of targets
and objectives for events and catering within those events.
Although the position is based at Longmore House, there is an expectation that there will be a mixture of external site visits, conferences and client meetings as well as
some flexibility with working from home. The role will therefore involve travel around
Scotland and the UK and occasional international travel.

Celtic Football Club is currently seeking an Events & Tours Administrative Assistant to provide administrative support to the Meeting & Events, Catering and Tours departments, ensuring a consistent, high quality service is provided at all times.

KEY ACCOUNTABILITIES
Act as the first point of contact for all customer enquiries for Celtic Park Events.
Undertake the complete processing of events, tours and restaurant booking enquiries within Celtic Park.
Working alongside colleagues across various departments, drive sales for our seasonal special events and restaurant services, providing reporting to the Catering leadership team.
Complete daily reporting including PDQ (card machine) checks, booking reports and updates.
Ensure positive and consistent interaction and correspondence with clients, identifying any areas for potential additional revenue through upselling.
Liaise with internal stakeholders regarding pre-booked meeting and events.
Perform mail merges and outbound sales calls to drive revenue for Celtic Park Events.
Carry out operational administrative duties for our tours and restaurant departments, including the creation of function menus, table numbers and signage.
Where necessary, provide cover for colleagues during periods of annual leave, or other types of leave.
Complete additional administrative and promotional activities for the department as required.
RELATIONSHIP MANAGEMENT
Ensure all communications with colleagues are professional, appropriate and considerate of individual needs and circumstances
Actively build and maintain positive working relationships with Colleagues across the Club, ensuring a collaborative approach is adopted at all times
Treat all colleagues with dignity and respect by ensuring that your behaviours and approach during all workplace activity is inclusive of all backgrounds and abilities and welcomes diverse contributions
SKILLS & EXPERIENCE
Essential:

Ability to effectively work as part of a team, using a hands on approach in a busy pressurised environment.
Experience of working in a hospitality or tourism background.
Confident and friendly manner with strong communication skills, both verbal and written.
Competent in the use of MS Office packages, specifically Word, Excel and Outlook.
Willingness to learn and develop new skills.
Able to problem solve and prioritise own workload.
Empathetic and approachable, with excellent listening skills.
Time management and organisation skills with ability to prioritise in pressurised environment, while working to deadlines.
Personal accountability for performance and conduct.
Desirable:

Degree in relevant discipline.
Experience of developing collaborative relationships with colleagues of all levels.
Additional Requirements:

Ability to work flexible hours to suit the needs of the business as and when required.
Applicants should submit their CV and covering letter to jobs@celticfc.co.uk

Application deadline: April 8, 2024

Glasgow Life

Marketing Business Partner – Events – (Fixed-Term)
£40,592.18 – £47,067.25
Location: 38 Albion Street, G1 1LH
Ref: GLA11546

Glasgow Life is looking for a Marketing Business Partner – Events to join us on a full time, fixed term contract for a period up to May 2025 for maternity cover. As Marketing Business Partner – Events you will be joining our in-demand Marketing and Communications team. You will be part of a dedicated team which supports the marketing of the Glasgow Life events programme, ranging from World Class events such as World Athletics, Celtic Connections, World Pipe Band Championships, to Glasgow Mela, the city’s Christmas programme and many more.

More about our Corporate Services
As a Marketing Business Partner – Events you will be joining Corporate Services. This includes Marketing and Communications, Business Support, Infrastructure and Finance. HR, Retail and Procurement and Development are also part of this. These teams undertake a wide range of roles to keep Glasgow Life operating smoothly as a first-rate charity. From creating compelling messages about the work, we do to providing insights which help shape strategies. They also oversee the operation of over 100 venues across the city, account for millions of pounds, support our staff, and bring income into the charity through our shops.

About Glasgow Life
Glasgow Life is the charity which inspires people to lead richer, more active lives through culture and sport. Simply put, we believe that everyone deserves a great Glasgow life. We do this by delivering innovative cultural and sporting programmes and events which improve the mental, physical, and economic well-being of Glasgow. Glasgow Life also creates unforgettable experiences for tourists, strengthening the city’s visitor economy. We help put on world-class events, conferences and festivals which enhance Glasgow’s international reputation. Glasgow is the first city to be named European Capital of Sport twice sport and was also the first place in the UK to be named a UNESCO City of Music.

The role
As a Marketing Business Partner – Events you’ll be an integral part of the team leading on the marketing and commercial income generation strategies for the Glasgow Life events programme. Reporting to Destination and Events Marketing Lead and working alongside established marketing and events teams.

The candidate
If you’re interested in joining us as a Marketing Business Partner – events you’ll need:
• Relevant degree preferable or equivalent experience. (essential)
• Professional accreditation (preferable)
• Experience of digital and traditional marketing channels (essential)
• Good project management skills (essential)
• Experience of partnership working with external agencies and working with senior management (preferable)

You can read the full person specification for this role under the ‘Job Attachments’ section.
Some of our roles are currently piloting hybrid working, with teams working between the office and home. Your line manager will agree these days with you. This balance enables you to continue much-needed collaborative working.

Our Albion Street office has great links to public transport and has parking nearby.

This role is working 35 hours per week.

We believe in the transformational power of the programmes and events we provide for the people and visitors of Glasgow. If you would like to be a part of what we do, we’d love to hear from you.

Important Dates: Closing Date: 17th March 2024 with interviews scheduled for week commencing 25th March 2024

Benefits at Glasgow Life
• A holiday allowance of 30 days plus 6.5 public holidays (for full-time roles). This will rise to 35 days after 5 years
• Membership of the Local Government Pension Scheme – which pays 19.3% in employer contributions
• Discounted Glasgow Club membership and money off in our museum shops and online store
• Option to buy extra annual leave
• Cycle-to-work scheme
• Flexible retirement
• Family-friendly policies

Diversity matters at Glasgow Life
We’re determined to reflect the extraordinary diversity of Glasgow in our workforce. Glasgow Life is on a journey to develop a workplace that reflects the communities we serve. Where everyone feels empowered to bring their full, authentic selves to work. We’re a Disability Confident and Carer Positive employer and invite candidates from all backgrounds to apply. Read more about our commitment to equality and diversity on our website. https://www.glasgowlife.org.uk/the-small-print/an-inclusive-employer
To apply for this vacancy online please visit www.glasgow.gov.uk.
Closing date is 11.59pm on Sunday 17th March 2024

Information is available in alternative formats, on request.

ABOUT DYNAMIC EARTH

Dynamic Earth is the leading earth science engagement charity in the UK, with a mission to empower people with an understanding and empathy for the Earth and its future. We do this by providing compelling engagement at our world-class Science Centre in Edinburgh, as well as through our learning and engagement programmes across Scotland. We recently published a bold new 10-year strategy – From Beginning to Mend – along with a powerful new brand, to help us reach more people and to embed climate change across everything we do.

PURPOSE OF THE ROLE

It is an exciting time to join our events team and be part of telling Earths epic story to
achieve our vision of a positive future for us and our planet. This role is key to delivering all our events to increase income and ensure all clients receive 5-star service when hosting an event in our venue.

DUTIES
• Work closely with clients to ensure they are completely satisfied with all aspects of the organisation of their events.
• Liaise closely with all other relevant departments to ensure the events run smoothly both in terms of planning and on the day
• Carry out site visits as required.
• Administer bookings thoroughly and efficiently, taking care to adhere to the systems in place for dealing with enquiries / bookings.
• To administrate Christmas Party Nights if required
• Respond to new enquiries and create event proposals in a timely manner.
• Attend Industry events and support proactive sales activity as required.
• Assist the Events Manager to produce detailed sales forecasting information.
• Act as liaison with Group Bookings team to share information on spaces booked.
• Compilation of detailed function sheets for each event for discussion at weekly sales/ operations meeting
• Attend weekly sales/operations meetings to thoroughly brief the operations team on all events.
• Work with the Sales Manager and events team to ensure the full potential of events business is met.
• Ensure the correct invoice procedure is always used via Finance department.
• Carry out any other duties that help to ensure greater efficiency of sales / events department.
• To ensure events feedback is logged post event.
• Work with colleagues within events team and other departments within organization in a positive and constructive manner.

SKILLS, KNOWLEDGE AND ATTRIBUTES

Essential
• 1 years industry experience
• Must be proactive and be able to hit the ground running.
• Must be an excellent communicator.
• Good time management skills are a must.
• Must be an excellent team player.
• Must have the ability to work unsupervised.
• Computer skills are essential.
• Ability to work effectively under pressure is a must, as is a proven ability to meet multiple tight deadlines.
• The ability to manage multiple concurrent projects is central to this role.
• Must have the ability to build and maintain good relationships and rapport with all clients.

Desirable
• Experience in an administrative role.
• Experience organising events within a multi-discipline environment.

OUR BENEFITS

• 34 days annual leave (which includes 9 bank holidays)
• Complimentary entry to Dynamic Earth for family and friends
• Free staff car-parking
• 25% Discount in the Dynamic Earth Gift Shop
• Subsidised meals from the Dynamic Earth Café
• Staff Canteen with complimentary tea and coffee
• Free entry to ASVA member visitor attractions (subject to conditions)
• Limited Gym Membership at MacDonald Holyrood Hotel (subject to conditions)
• Employee Values Awards
• Matched company pension contribution of 5%
• Confidential advice-line through our Employee Assistance Programme
• Life Assurance cover of 4 times annual salary
• Up to 3 years Critical Illness cover

To apply for this position, please email a copy of your CV and cover letter to peopleandculture@dynamicearth.org.uk