Events

Job Title: Theatre Technician
Contract Type: Permanent
Salary: £25,829 to £28,251 (enhanced rates of £18.34 – £20.06 per hour payable for unsocial hours)
Grade: FC05
Hours: 36 hours per week
Locations: Various: Lochgelly Centre, Adam Smith Theatre & Rothes Halls, Carnegie Hall
Job Reference: ON000461

We are OnFife and as Fife’s largest cultural organisation we specialise in making jaws drop, hearts warm, eyes light up and imaginations run wild.  We work with a huge range of partners, artists and creatives and our spaces are some of Fife’s favourite places. An ambitious leadership-oriented charity, we’re built on strong values, and those values make us who we are – Fearless, Inviting, Fair and Exciting.

As an employer, we offer a local government pension scheme, generous holiday allowance and flexible working opportunities. If you need to travel for work, we can provide pool cars if you’re near head office or pay travel expenses so you are not out of pocket! Along with this, you can also access discounted gym/swim memberships and other employee benefits.

The Role

We have an exciting opportunity for a Technician to join our team within our Theatres. Your days and hours of working will flex to meet the business needs, and this will include regular weekend and evening work across our venues throughout Fife. There will also be the opportunity for regular additional hours due to our varied theatre and events programme.

You’ll work as part of a team responsible for lighting design, sound production, stage management and event coordination within a theatre and conference centre environment within our venues. Equipment maintenance and staff management of casual team members are also integral to the role.

You can view the full job description through the current vacancies page on our website.

About You

You will have previous technical experience ideally from a theatre background, and you will be able to demonstrate knowledge and working abilities across lighting, sound and AV. Flexibility will be required and access to transport is necessary, as there will be travel throughout the region to provide cover at all venues in OnFife.

How to Apply

If you would like to find out more information about this role before applying, please contact Ayesha Nickson, Venue Manager for an informal chat about the role – contact details can be found in the advert on our current vacancies page on our website.

When you are ready to apply, please complete an Application Form and equal opportunities monitoring form and return these to the HR team. The application pack can be downloaded from our current vacancies page on our website.

The closing date for applications is 9am on Friday 5th January 2024.

OnFife is an equal opportunities employer.

We are proud to support the Armed Forces community and are committed to the Armed Forces Covenant.

Hours: Full-Time
Duration: Permanent
Pay: £29,000 per annum

The Royal Yacht Britannia is an award-winning, five-star visitor attraction and exclusive evening events venue in Edinburgh, which employs more than 200 staff. This former floating palace of Queen Elizabeth II, usually attracts circa 350,000 visitors a year from around the world, and would normally host circa 100 exclusive evening events per annum.

Our clients have the unique opportunity to host the event of a lifetime on board. Exclusive dinners for up to 196 guests or drinks receptions for up to 500 can be hosted in the impressive State Apartments and stunning Royal Deck. Whatever the event, Britannia is the perfect setting for a broad range of exclusive evening events including product launches, gala dinners, staff incentives, and summer receptions.

Fingal is a luxury floating hotel permanently berthed on Edinburgh’s vibrant waterfront and AA Hotel of the Year Scotland. This historic ship started life as a lighthouse tender, helping maintain lighthouses and transporting their keepers, equipment and supplies to some of the most treacherous locations in Scotland. Launched in January 2019, she has been transformed into an exquisite 22 cabin five-star hotel and exclusive use venue with the onboard Lighthouse Restaurant & Bar awarded 2 AA Rosettes.

As our Sales and Events Executive you will have knowledge of the luxury five-star events market and have at least 2 years’ experience of successful selling and management of exclusive events. Since you will often be the first point of contact for any client, you will be a confident, dynamic self-starter and well-presented. Delivering excellent customer service with meticulous attention to detail will be essential in everything that you do throughout the event cycle.

This exciting role is perfect for someone with a passion for the hospitality industry and offers the candidate the potential of progression within the team.

Key responsibilities:

– Process all enquiries efficiently and promptly to maximise conversion to confirmed business.
– Manage 25 to 35 events per annum, working with the client to produce a detailed and comprehensive event utilising the venue and client’s budget to its full potential.
– To encourage and gain client information to generate new and repeat business.
– Coordinate and co-host site visits and familiarisation trips on board Britannia & Fingal with the support of the senior managers and marketing team where necessary.
– Manage our exclusive morning and evening private tours, working with the on board teams to create a seamless customer experience.
– Responsible for generating leads and closing sales deals.
– Build and maintain relationships with clients.
– Conduct sales presentations and negotiate contracts.
– Collaborate with the events team to provide tailored solutions to clients.
– Oversee event budgets and timelines.

Key skills:

The ideal candidate will have the following key skills and attributes:

– A positive, can-do attitude and enjoy working as part of a small team.
– A professional appearance and personality, while still being friendly and approachable.
– Ability to communicate at all levels building internal relationships to gain greater product knowledge and understanding of each role to obtain complete support for each event.
– An interest in career development within the business.
– Conduct market research and competitor analysis to identify sales opportunities and stay ahead of industry trends.
– Support senior management to develop and implement sales strategies to achieve revenue targets and increase market share.
– Address any client concerns or issues promptly.
– Support the Sales Manager to prepare sales reports and forecasts to track performance and identify areas for improvement.
– Attend industry events, trade shows, and conferences to network and generate leads.
– Stay updated on industry news, market trends, and competitor activities.
– Collaborate with the marketing team to develop promotional materials and campaigns to support sales efforts.
– Train and mentor junior sales team members.
– Proven track record in converting on-site sales activity and managing exclusive events.
– Problem solver, with a keen persuasion and negotiation skill.
– Strong communication skills and an ability to communicate at all levels building internal relationships to gain greater product knowledge and understanding of each role to obtain complete support for each event.
– Great time management and organisation skills, prioritising workload.

Working hours

Core hours of work are Monday to Friday 9.00am to 5.00pm, however due to the nature of this position some weekend and evening working will be required, and time in lieu will be given.

Company benefits include:

– 10% employer pension contribution (no employee contribution).
– 33 days pro-rata annual holiday entitlement.
– Enhanced long service holiday entitlement.
– Life Assurance.
– Performance and loyalty payment scheme.
– Complimentary tickets.
– Employee Assistance Programme.
– Staff discount in the Gift Shop, Royal Deck Tearoom & The Lighthouse Restaurant & Bar aboard Fingal Hotel.
– Free car parking for staff.

How to Apply:

If you feel you have the personality, skills and experience we are looking for then we would love to hear from you.

Please send your CV and a covering letter outlining why we should select you for this role to Diane McRae, Head of Sales & Events at recruitment@tryb.co.uk or postal applications to:

Ms Diane McRae
Head of Sales and Events
The Royal Yacht Britannia
Ocean Drive
Leith
Edinburgh
EH6 6JJ

Closing date: 10th December 2023

No agencies please

Full time (5 days over 7), fixed term post (22 months), based in Edinburgh
Starting Salary £23,924, plus civil service pension, generous holiday allowance, and other benefits

The Royal Botanic Garden Edinburgh is one of the world’s top four botanic gardens based on the quality, breadth and depth of our science, plant collections, public engagement, and education. We are looking to recruit a highly motivated Creative Programmes Assistant to join our small, dynamic team. The successful candidate will support the organisation and operation of exhibitions, events, and related activities spanning the arts, culture and science, within a world class botanic garden.

You will work as part of the Public Engagement team, dedicated to developing audiences and increasing engagement with the world of plants. We are looking to recruit an enthusiastic, reliable individual with a passion for people and plants. You should be a graduate or have equivalent work experience, be highly organised, able to multitask, and possess excellent communication skills. An interest in art, culture or nature is essential.

The working hours will generally be 9am to 5.30pm, Friday to Tuesday. You should be available to start work prior to 1 February 2024.

To apply please visit our website

Hours: Full-Time
Duration: Permanent
Pay: £29,000 per annum

The Royal Yacht Britannia is an award-winning, five-star visitor attraction and exclusive evening events venue in Edinburgh, which employs more than 200 staff. This former floating palace of Queen Elizabeth II, usually attracts circa 350,000 visitors a year from around the world, and would normally host circa 100 exclusive evening events per annum.

Our clients have the unique opportunity to host the event of a lifetime on board. Exclusive dinners for up to 196 guests or drinks receptions for up to 500 can be hosted in the impressive State Apartments and stunning Royal Deck. Whatever the event, Britannia is the perfect setting for a broad range of exclusive evening events including product launches, gala dinners, staff incentives, and summer receptions.

Fingal is a luxury floating hotel permanently berthed on Edinburgh’s vibrant waterfront and AA Hotel of the Year Scotland. This historic ship started life as a lighthouse tender, helping maintain lighthouses and transporting their keepers, equipment and supplies to some of the most treacherous locations in Scotland. Launched in January 2019, she has been transformed into an exquisite 22 cabin five-star hotel and exclusive use venue with the onboard Lighthouse Restaurant & Bar awarded 2 AA Rosettes.

As our Sales and Events Executive you will have knowledge of the luxury five-star events market and have at least 2 years’ experience of successful selling and management of exclusive events. Since you will often be the first point of contact for any client, you will be a confident, dynamic self-starter and well-presented. Delivering excellent customer service with meticulous attention to detail will be essential in everything that you do throughout the event cycle.

This exciting role is perfect for someone with a passion for the hospitality industry and offers the candidate the potential of progression within the team.

Key responsibilities:

– Process all enquiries efficiently and promptly to maximise conversion to confirmed business.
– Manage 25 to 35 events per annum, working with the client to produce a detailed and comprehensive event utilising the venue and client’s budget to its full potential.
– To encourage and gain client information to generate new and repeat business.
– Coordinate and co-host site visits and familiarisation trips on board Britannia & Fingal with the support of the senior managers and marketing team where necessary.
– Manage our exclusive morning and evening private tours, working with the on board teams to create a seamless customer experience.
– Responsible for generating leads and closing sales deals.
– Build and maintain relationships with clients.
– Conduct sales presentations and negotiate contracts.
– Collaborate with the events team to provide tailored solutions to clients.
– Oversee event budgets and timelines.

Key skills:

The ideal candidate will have the following key skills and attributes:

– A positive, can-do attitude and enjoy working as part of a small team.
– A professional appearance and personality, while still being friendly and approachable.
– Ability to communicate at all levels building internal relationships to gain greater product knowledge and understanding of each role to obtain complete support for each event.
– An interest in career development within the business.
– Conduct market research and competitor analysis to identify sales opportunities and stay ahead of industry trends.
– Support senior management to develop and implement sales strategies to achieve revenue targets and increase market share.
– Address any client concerns or issues promptly.
– Support the Sales Manager to prepare sales reports and forecasts to track performance and identify areas for improvement.
– Attend industry events, trade shows, and conferences to network and generate leads.
– Stay updated on industry news, market trends, and competitor activities.
– Collaborate with the marketing team to develop promotional materials and campaigns to support sales efforts.
– Train and mentor junior sales team members.
– Proven track record in converting on-site sales activity and managing exclusive events.
– Problem solver, with a keen persuasion and negotiation skill.
– Strong communication skills and an ability to communicate at all levels building internal relationships to gain greater product knowledge and understanding of each role to obtain complete support for each event.
– Great time management and organisation skills, prioritising workload.

Working hours

Core hours of work are Monday to Friday 9.00am to 5.00pm, however due to the nature of this position some weekend and evening working will be required, and time in lieu will be given.

Company benefits include:

– 10% employer pension contribution (no employee contribution).
– 33 days pro-rata annual holiday entitlement.
– Enhanced long service holiday entitlement.
– Life Assurance.
– Performance and loyalty payment scheme.
– Complimentary tickets.
– Employee Assistance Programme.
– Staff discount in the Gift Shop, Royal Deck Tearoom & The Lighthouse Restaurant & Bar aboard Fingal Hotel.
– Free car parking for staff.

How to Apply:

If you feel you have the personality, skills and experience we are looking for then we would love to hear from you.

Please send your CV and a covering letter outlining why we should select you for this role to Diane McRae, Head of Sales & Events at recruitment@tryb.co.uk or postal applications to:

Ms Diane McRae
Head of Sales and Events
The Royal Yacht Britannia
Ocean Drive
Leith
Edinburgh
EH6 6JJ

Closing date: 10th December 2023

No agencies please

Purpose of role:
This role contributes to the success of Grampian Transport Museum by managing and delivering our events programme and events bookings, managing the delivery of the Heritage Skills Workshops, and cultivating relationships with other organisations and/or parties to take full advantage of what Grampian Transport Museum has to offer, through Grampian Transport Museum Motor Club and other organisations.
Key responsibilities:
• Delivering the planning, co-ordination and delivery phases of our events programme on an annual cycle.
• In conjunction with the Events Working Group, plan and co-ordinate the events programme.
• In conjunction with the Skills Workshop Working Group, plan, co-ordinate and deliver the Heritage Skills Workshop programme for 2024. This is moving out of a pilot scheme so an understanding of how to evaluate success and generate recommendations for development would be beneficial.
• Be the point of contact for the volunteer team that supports the museum.
• Management of Grampian Transport Museum Motor Club as a vehicle to deliver our events.
• Act as the conduit between Grampian Transport Museum and the car/motorcycle clubs, communicating our activities to them and representing the museum at events.
• Gather insight, collate and present findings to both museum leadership and our trustees to inform decision making in regard to our events programme.
• Manage the finances of the events programme within set boundaries.
• Support with marketing activity for the museum to develop our audience and visitor numbers.
• Develop and maintain an adequate knowledge of the collection and exhibitions.
• Maintaining brand standards throughout the museum.
• Comply with our security, health and safety policies and procedures, giving feedback where necessary.
• Support with the day to day operation of the museum, where required, giving direction and leadership in the absence of senior museum management.

Key skills required:

We recognise qualifications are not for everyone, and would welcome candidates with appropriate skills and work experience for the role.

Essential:
• IT literacy: as many of our processes are digital – i.e. ticketing, point of sale, task management and schedules.
• Exceptional customer service skills: this role as it is customer facing and will involve handling queries and questions from our visitors and stakeholders involved in events.
• Commercial acumen to ensure all events and bookings can be sustainably delivered and return a contribution to the museum.
• Team working alongside good communication skills.
• Relationship management skills.
• An Events Management qualification would be desirable but this is not essential where there is adequate experience and knowledge able to be displayed.
Desirable:
• Knowledge of health and safety in relation to events.
• An understanding of how to manage a training/workshop programme, plan, organise, deliver and evaluate the same.
• An understanding of marketing, particularly digital marketing, alongside a willingness or ability to design and create marketing collateral.
• An understanding of transport – we are a transport museum with a focus on land transport in the North East of Scotland and our events programme currently revolve around a transport theme, with scope to diversify into others.
• Knowledge of car clubs, the heritage transport community and how this operates would be beneficial.
Why work at Grampian Transport Museum?
We are a self-funding charity with a purpose – you’ll have the opportunity to help us share our amazing collection with and educate the community on travel and transport history in Grampian and Scotland by helping the museum remain topical and relevant. In return, you will get:
• A competitive salary and attractive holiday allowance.
• Complimentary family membership of the museum and access to events.
• Access to ASVA Membership Cards which allow access to visitor attractions across Scotland.
• We are very dog friendly!
• Discounts in the retail and tearoom facilities.
• Access to development and progression opportunities alongside full management support to do so.

Job Title: Creative Instigator
Contract Type: Temporary – 10 months
Salary: £29,245 to £36,547
Grade: FC07
Hours: 36 Per Week
Location: Iona House, Kirkcaldy
Job Reference: ON000457

We are OnFife and as Fife’s largest cultural organisation and we specialise in making jaws drop, hearts warm, eyes light up and imaginations run wild. We work with a huge range of partners, artists and creatives and our spaces are some of Fife’s favourite places. An ambitious leadership-oriented charity, we’re built on strong values, and those values make us who we are – Fearless, Inviting, Fair and Exciting.

As an employer, we offer a local government pension scheme, generous holiday allowance and flexible working opportunities. If you need to travel for work, we can provide pool cars if you’re near head office or pay travel expenses so you are not out of pocket! Along with this, you can also access discounted gym/swim memberships and other employee benefits.

The Role 

Supporting the Head of Creative Development on creativity and innovation leadership across OnFife, inclusive of supporting our teams in Cultural Heritage & Wellbeing and Programming and liaising closely with our Customer Engagement team in the development, delivery and promotion of a range of exciting and relevant creative activities and opportunities for the people of Fife.

You will also develop work in partnership with stakeholders through high quality and innovative practice, researching and developing funding & sponsorship opportunities, lead the delivery of the EDI programme and work with the Creative Development team on its creative vision and framework.

This role is full-time, with evening and weekend work required on occasion. You will also be required to support the Design Suite at Adam Smith Theatre and work at any of our venues throughout Fife as needed. This is a rare opportunity to join a busy creative team and help shape and deliver an exciting service with/for the people of Fife!

The full description can be found on our current vacancies page.

About You

You’ll be an innovative thinker, collaborator, leader, and supporter. You’ll have experience of multitasking in a creative project management environment, as well as curating exciting and engaging programmes and working at busy, yet welcoming events.

You’ll have varied experience of engaging communities and facilitating exciting activities online and in venues. You should enjoy working as part of a team as well as independently. You’ll also be confident using a range of creative technology and handling budgets.

As the remit of this role is Fife wide, you will ideally have a driving license, or access to transport, and due to the nature of work you will be expected to be a member of the PVG scheme (we can facilitate this if you aren’t a member yet).

How to Apply

If you would like to find out more information about this role before applying, please contact Dan Brown, Head of Creative Development for an informal chat. Please download and complete our application form when you’re ready to apply. Return this along with a completed equal opportunities form to our HR Team. Contact details and the application pack can be found on our current vacancies page on our website.

The closing date for applications is 9am on Thursday 7 December 2023

OnFife is an equal opportunities employer.

We are proud to support the Armed Forces community and are committed to the Armed Forces Covenant.

Contract Type: Permanent
Grade: FC07
Salary: £29,245 – £36,547 per annum
Hours: Full-Time, 36 hours per week
Location: Iona House, Kirkcaldy
Job Reference: ON000456

We are OnFife and as Fife’s largest cultural organisation we specialise in making jaws drop, hearts warm, eyes light up and imaginations run wild. We work with a huge range of partners, artists and creatives and our spaces are some of Fife’s favourite places. An ambitious leadership-oriented charity, we’re built on strong values, and those values make us who we are – Fearless, Inviting, Fair and Exciting.

We offer a local government pension scheme, generous holiday allowance and flexible working opportunities. If you need to travel for work, we can provide pool cars if you’re near head office or pay travel expenses so you are not out of pocket! Along with this, you can also access discounted gym/swim memberships and other employee benefits.

The Role

Following a recent re-structure, we have an exciting opportunity for a Wellbeing Coordinator to join the Cultural Heritage & Wellbeing team. With 35 libraries – 29 managed directly by OnFife’s Operations staff – working alongside our museums, galleries and theatres, there is tremendous scope to make a real difference to local people through service development across Fife.

Working closely with the Community Wellbeing Manager (Libraries), the postholder will create, organise and promote imaginative community wellbeing projects, events, activities and services which support local and national wellbeing and health-literacy initiatives in libraries, heritage, theatres and in communities, in collaboration with other teams across OnFife.

You can view the full job description on our current vacancies page on our website.

To view the organisational structure chart, please visit our current vacancies page on our website.

About You

You will have a library qualification and a passion for encouraging, supporting and developing a lifelong library habit in the people of Fife. You will understand the role that libraries can play in the lives of our communities, be able to demonstrate your commitment to and experience of extending the role of libraries beyond books to impact on wellbeing, learning and engagement and be able to apply your expertise to widening out wellbeing across other service areas.

You will be open to new ways of working, collaborating with colleagues working in heritage, archives, theatre and creative development to create exciting programmes with a focus on community-led wellbeing.

You will have meticulous attention to detail, be skilled at monitoring, assessing and evaluating services, ensuring data analysis is used as evidence of best practice in service design. Flexibility is required and there will be travel throughout the region so a driving licence will be beneficial but not necessary.

How to Apply

If you would like to find out more information about this role, you can contact Chris McLean, Head of Cultural Heritage & Wellbeing.

When you’re ready to apply, please complete our Application Form and return this along with our completed Equal Opportunities Form to our HR Team. Contact details for Chris and the HR Team, along with our application pack can be found on the current vacancies page on our website.

The closing date for applications is 9am on Thursday 30 November 2023.

Interviews are anticipated to take place w/c 11 December 2023.

OnFife is an equal opportunities employer.

We are proud to support the Armed Forces community and are committed to the Armed Forces Covenant.

Thank you for your interest in the post of Assistant Visitor Events Manager with Historic Environment Scotland, based in Longmore House, Edinburgh (with home/hybrid working possible). This is a permanent and pensionable appointment.

The Visitor Events Team develop and deliver a pan-estate programme of visitor events across Historic Environment Scotland’s Properties in Care. The events range in scale from the 10,000 attendee Spectacular Jousting at Linlithgow Palace, through outdoor theatre and musical performances, to re-enactment and living history events. As Assistant Visitor Events Manager you will have a key supporting role and will deputise for the Visitor Events Manager when required. The post line manages one full-time and one part-time Visitor Events Assistant.

The Visitor Events Team sits within the larger Experience service group, part of the Marketing and Engagement Directorate. There are 5 members of the team: 1 Visitor Events Manager, 1 Assistant Visitor Events Manager, 1 Assistant Events Manager (third party events) and 2 Visitor Events Assistants (including part time roles).

The role is primarily office-based and you will work at our Edinburgh office, Longmore House, with the option of some hybrid, home working. During the year the role includes working on site at visitor events, the majority of which take place outdoors and at weekends, in a variety of weather conditions. The role will include overnight stays and short periods away from home.

For more information about this role and how to apply, please visit our website.

Please note that the closing date for this vacancy is midday on Wednesday 22 November 2023.

Libraries and Museums at the University of St Andrews are looking for a creative, organised and experienced Learning and Engagement Manager to oversee an exciting programme of events, engagement activities and projects that achieve societal impact and contribute to our vision to reimagine what a museum can be.

The successful candidate will manage a small Learning and Engagement team and work collaboratively across the University to engage public and student audiences in innovative ways, both in-person and online.

The Learning and Engagement Manager will also play a central role in exhibition development, ensuring that audiences are represented, regularly developing content alongside colleagues and helping to shape the overall programme.

The successful candidate must be a creative thinker, have demonstrable experience of achieving learning outcomes for target audiences, have excellent interpersonal and collaborative skills, be highly adaptable and a strong team leader who is able to motivate and support their team.

Employees of the University have access to a wide range of staff benefits including:

*Annual leave of 34 days, plus 5 public holidays
*Financial contribution to relocation
*A hybrid working environment, including partial homeworking where appropriate and a range of family friendly policies
*Staff discount scheme for local and national goods and services
*Free staff parking, employee Carshare and Cycle to Work Schemes and subsidised local bus travel
*Subsidised sports membership, reduced tuition fees on degree programmes for staff/children of staff, access to library facilities, salary sacrifice scheme and a range of wellbeing initiatives.

Further information and informal enquiries may be directed to Matthew Sheard, Head of Experience and Engagement, email: mjs42@st-andrews.ac.uk.

Applications are particularly welcome from people from Black, Asian and Minority Ethnic (BAME) backgrounds, and other protected characteristics who are under-represented in professional posts at the University.

Equality, diversity and inclusion are at the heart of the St Andrews experience. We strive to create a fair and inclusive culture demonstrated through our commitment to diversity awards (Athena Swan, Carer Positive, LGBT Charter and Race Charters). We celebrate diversity by promoting profiles of BAME, LGBTIQ+ staff and supporting networks including the Staff BAME Network; Staff with Disabilities Network; Staff LGBTIQ+ Network; and the Staff Parents & Carers Network. Full details available online: https://www.st-andrews.ac.uk/hr/edi/

Closing Date: 20 November 2023

Please quote ref: AD2612NK

We are looking for a self-motivated and organised individual, to manage and develop Haddo House functions and events business and corporate private hires.

This role will ensure income opportunities are maximised in the context of consistently high standards of customer care and presentation.
Functions at Haddo House can range from intimate family dinners and tours to large corporate events and weddings for up to 250 guests. Every function requires the same level of planning and care, to deliver an outstanding product to our clients.
In addition to our busy diary of functions, we are also home to a variety of art groups, and provide support for annual performances from Haddo Arts Festival, Children’s Theatre & Choral and Operatic Society.