Operations

Contract Type: Fixed Term until March 2027
Salary: £34,914.86 – £43,437.09
Hours: 36h per week
Location: Dunfermline Carnegie Library and Galleries
Job Reference: ON000626

We are OnFife and as Fife’s largest cultural organisation we specialise in making jaws drop, hearts warm, eyes light up and imaginations run wild.  We work with a huge range of partners, artists and creatives and our spaces are some of Fife’s favourite places. An ambitious leadership-oriented charity, we’re built on strong values, and those values make us who we are – Fearless, Inviting, Fair and Exciting. 

We’re a real Living Wage employer, and we offer a local government pension scheme, generous holiday allowance and flexible working opportunities. We have a dedicated training scheme offering professional development opportunities and you can also access our employee discount scheme which offers local and national savings and a range of employee benefits. 

The Role

We are looking for someone with a passion for local and family history who will lead on maximising opportunities to digitise more items from our archives and local studies collections, including working on bids for funding.

As postholder, you will be key in raising awareness of and increasing access to the rare books and special collections we look after. You will provide high-quality advice and assistance both internally to colleagues and externally to other organisations, customers, communities, and researchers.

This post has 3 part-time direct reports that are based within Cupar Library, Dunfermline Carnegie Library & Galleries and Kirkcaldy Galleries.

About You

You will be a professional librarian background with at least 1-3 years local studies experience. In addition, you must demonstrate excellent communication and organisational skills, and this should be evidenced in your application.

How to Apply

If you would like to find out more information about this role before applying, please contact Andrew Dowsey, Archives & Local Studies Manager.
When you’re ready to apply, please complete our application form and equal opportunities form and return them to the HR team.

The closing date is 12noon on Thursday 23 July 2026

OnFife is an equal opportunities employer.

We are proud to support the Armed Forces community and are committed to the Armed Forces Covenant.

Thank you for your interest in the post of Labourer/Driver with Historic Environment Scotland that will be based in Doune, Perthshire, FK16 6EA. This is a permanent and pensionable position.

You will be joining a dedicated team where you will contribute to the conservation of historical monuments under the care of Historic Environment Scotland and within the Doune Depots remit. The Doune Depot Monument Conservation Unit, (MCU), currently consists of an 5-person team all of which carry out compliance conservation and maintenance work on a variety of locations. The team is lead by our Depots Lead tradesperson and the Property Maintenance & Compliance Manager who oversee and manage the works within the Doune Depots remit.

You will provide labouring duties to the team as well as driver duties in transferring the squad to their place of work and picking up materials. You will be expected to make your own way to and from Doune Depot for start and finish times. You may on occasion be required to work at other monuments within the HES Central Region.

Full-time and Permanent
Salary £30,900 – £32,250 per annum
Plus generous benefits package
On site

About the role

We have an opportunity for an experienced Art Handling Technician to be part of our talented team installing exciting exhibitions. You must have proven skills and experience in the safe handling and movement of works of art within a museum or gallery environment.

You’ll work across all three of our stunning Galleries based in the heart of Edinburgh as well as our arts store at Granton Art Centre handling our incredible art. The Art Movement Team works to national standards supporting complex national and international programming in the handling, packing, movement, installation, and location tracking of a wide variety of artworks, including those from our collection and those on loan to us.

In this role you will ensure the safe movement, transportation, and installation of all artworks within the National Galleries of Scotland, including collections from and returns of artworks to lenders. You will also assist in maintaining the upkeep of the storage areas, exhibits, tools, and equipment.

The difference you’ll make

In all that you do you will be part of a small, dedicated team of Art Handling Technicians who are supported by the Senior Art Handling Technicians. Reporting to the Art Movement Manager your responsibilities will include:

-Providing safe and efficient movement of art works and other objects within the organisation and to other institutions, including risk assessments and method statements as required.
-Contributing to resource and planning discussions as required in line with skills and experience.
-Leading on individual project elements as requested.
-Maintaining location records and relevant paperwork following our procedures.
-Packing and unpacking objects and checking conservation condition reports.
-Undertaking courier duties.
-Sharing responsibility for the care and maintenance of equipment, including highlighting any concerns as appropriate.

Who we are looking for

To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

-You must have proven skills and experience in the safe handling and movement of works of art within a museum or gallery environment.
-Awareness of and commitment to health and safety compliance and best practice.
-High standards of accuracy and attention to detail as well as an excellent manual dexterity.
-With the ability to work calmly and carefully under pressure you will actively anticipate and plan for potential problems.
-Can demonstrate sound, timely and appropriate decision-making skills taking responsibility and using initiative.
-You will have a helpful manner and flexible approach, great communication skills and enjoy working flexibly as part of a team with the ability to work alone and committed to getting the job done.
-Apply sound judgement with regards to maintaining confidentiality.
-Good IT skills with proficiency in Microsoft Word and Outlook.
-Demonstrable commitment to updating skills and knowledge.
-Current driving licence.

It would also be great if you have:

-Willingness if required to train towards a category C (formerly known as HGV) driving licence if not already held.
-Experience in completing risk assessments and method statements, working at heights and heavy lifting operations.
-Experience with modern or complex installations.
-Familiarity with a collections management database.

Please apply directly via our careers portal. Applications via email will not be accepted.

The closing date for applications is 12 noon on Friday, 17 July 2026.

This role underpins all fundraising activity by ensuring that the systems, data, processes and insights required to deliver income are effective, compliant and aligned to best practice. You will lead fundraising operations, enabling frontline teams to maximise income through strong data and financial management, efficient processes, and well-supported systems.
Within the Fundraising Team you will oversee operations, special events and prospect research, ensuring a strong pipeline of opportunities and high-quality supporter engagement that drives income across all areas.
This role is vital in supporting financial planning and performance. You will lead budgeting, monitor delivery, and provide robust reporting, analysis and recommendations to the Head of Fundraising to inform strategy and decision-making.
By embedding best practice, strengthening data and insight, and enabling teams across the Trust to fundraise with confidence, the Fundraising Manager: Operations is essential to driving both immediate performance and long-term, sustainable growth in voluntary income.
You will also have the opportunity to visit properties and advise on local application of best practice fundraising methods.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
Strategy, Insight and Performance
•
Support the Fundraising team with data requests, ensuring accurate CRM data use and reporting.
•
Provide high-quality data, insight and analysis to the Head of Fundraising and Managers to inform strategic decision-making
•
Lead performance monitoring and evaluation, including KPI setting, tracking and reporting
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Identify risks and opportunities through forecasting and portfolio analysis
Financial Leadership and Planning
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Support budget preparation and lead in-year budget management, reporting and forecasting
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Work closely with Finance to ensure robust processes, accurate income handling, and effective financial tools for fundraisers
Fundraising Operations and Enablement
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Lead the development and continuous improvement of fundraising operations, systems and processes to maximise income and efficiency
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Ensure strong data management and insight, enabling teams to fundraise effectively
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Build capability across the organisation by upskilling teams in fundraising systems, tools and best practice
Pipelines, Events and Income Development
•
Oversee prospect research and pipeline management to align with organisational priorities and maximise income opportunities
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Ensure efficient administration and processes that enable excellent supporter care and stewardship
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Lead and champion fundraising digital and IT provision, ensuring systems and online channels are designed, maintained and continuously improved to maximise engagement, visibility and income
•
Ensure delivery of a high-quality, well-coordinated programme of events that drives engagement and support

JOB PURPOSE

To undertake proactive and reactive maintenance matters throughout a number of sites across the Edinburgh cluster. Ensuring the continued conservation and development of the buildings and infrastructure to a high standard; allowing the smooth running of the visitor attractions, adjoining properties and surrounding environment.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Based primarily at Newhailes but on occasion required at Gladstone’s Land, Georgian House, Malleny and Inveresk
• Painting (external and internal)
• Minor joinery repairs joinery work (external and internal)
• Car park maintenance
• Basic plumbing repairs
• Fence and building repairs
• Minor repairs to residential properties
• General DIY including outdoor infrastructure maintenance
• General site work – including playpark maintenance, litter picking and accepting deliveries

1. Ensure all activities undertaken are compliant with the property’s Health and safety and Emergency Procedures.

2. Demonstrating self-motivation, organising, planning and prioritising, along with good time management.

3. Support with event set up and break down

4. Key holder for multiple sites.

5. Undertaking such other reasonable duties as may be required from time to time to ensure the smooth running of the sites, as required by the Operations Manager.

This role is not one for which the duties, responsibilities or accountabilities of the role require you to undertake a criminal records check.

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications
Essential
 Full driving license valid for driving in the UK.

Desirable
 Current first aid certificate.
 Domestic Legionella Risk Assessment Training.
 Portable Appliance Testing Certificate.

Experience
Essential
 Solid demonstrable experience in executing a wide range of maintenance trades to a high standard.
 An eye for detail and finish.
 Competence in lone working.
 Practical knowledge of Health and Safety processes and procedures and the ability to work effectively within these processes.
 Experience in producing estimates for set pieces of work.
 Experience of working within a budget and timescales.
 Ability to be proactive and use initiative.
 Competence at working from heights on ladders or scaffolding as necessary.

Desirable
 Experience of working in a multi-site role.
 Experience working on listed buildings.
 Understanding of traditional building skills.

DIMENSIONS AND SCOPE OF JOB
People Management
 Currently no line management responsibility but needs to be able to deal politely and courteously with all customers, guests, colleagues and tradesmen/contractors.
 Ability to work with and motivate volunteers when necessary.

Finance Management
 Is not a budget-holder.

Key performance indicators and targets
 The ability to provide cost effective high quality maintenance in accordance with the targets of each individual site.

Thank you for your interest in the post of Grounds Maintenance Operator with Historic Environment Scotland (HES) that will be based in the Dirleton Castle Depot. This is a permanent and pensionable position.

You will be joining a dedicated team where you will contribute to the grounds maintenance of historical monuments under the care of Historic Environment Scotland at Dirleton Castle and in the surrounding areas.