Operations

Kilmartin Museum is seeking to appoint an Operations Manager to manage all day-to-day aspects of running the Museum as a visitor attraction including facilities management and compliance.

This is a great opportunity to join Kilmartin Museum at an exciting time, as the Museum has recently undergone a £7.5m redevelopment. For further information and to view the full job description, please visit www.kilmartin.org/operations-manager.

To apply, please send a CV of no more than six pages and a covering letter of no more than one side of A4 detailing how your skills and experience are a good fit for this role. Please carefully consider the job description and the requirements of the role when applying. Please also supply two references, one of which must be your most recent employer.

Please save your document as a PDF and title it ‘Operations Manager Application’, followed by your full name. Documents should be emailed to Jenny Pendreigh at jenny@kilmartin.org.

This will be a rolling recruitment process, and will run until the right candidate is found, therefore we encourage you to apply as soon as possible so that your application can be considered.

The post holder will manage all day-to-day aspects of running Kilmartin Museum as a visitor attraction including facilities management and compliance in accordance with the Museum’s Mission Statement and Accreditation Standard. Line management responsibility for the Visitor Experience Manager and liaison with the café operator lie with the post holder, depending on skills and experience.

The post holder will work closely with the Director and Curator to ensure continued delivery of the Museum’s mission and vision following the completion of a major redevelopment project, ensuring the goals of the project are maintained longer term.

Operational Management of the Museum
The post holder will be responsible for managing and marketing all aspects of the operations of the Museum site including visitor reception, café, and shop:

• work with the Director & Curator and the Board of Directors to maintain the Museum’s mission and vision
• feed into the development, production, implementation, monitoring, reporting and evaluation of the Museum’s overall Strategic Forward Plan
• take overall responsibility for facilities management
• ensure the benefits and outcomes of the Redevelopment Project are delivered after opening and beyond the project end date according to funder and partner agreements
• work with the Director and Curator, Board and appropriate staff members to review, develop, produce, and update policies and procedures for Board approval and implementation
• manage the café operation
• responsible for all elements of HR (with support of a HR retained consultant)
• responsible for line management of the Visitor Experience Manager (dependent on experience)
• line management of administrative post
• responsible for managing all elements of the Museum’s owned and leased property portfolio including working with the board to develop a strategy for the Kilmartin parish church building
• further developing the Building Operational Plan
• working with staff to deliver the Management and Maintenance Plan
• reporting to line manager, Board and funders as necessary.

Continued Development of the Museum as a Visitor Attraction
The post holder will be responsible for the operational running of the visitor experience including:
• marketing, social media and audience development according to the current Audience Development and Marketing Plans
• working with external consultants Corner Shop Marketing to sustain marketing activity beyond 2023
• strategic responsibility for the on-site café – managing the Café Operator through a rental agreement or manager to deliver an income-generating/ rental paying café experience.

Dependent on experience, the post holder will be responsible for managing all aspects of running the new visitor experience:
• identify and implement opportunities to maximise use of the museum facilities to deliver additional income as per the Business Plan
• managing the Visitor Experience Team to ensure all aspects of the public and staff areas of the Museum site are maintained to an appropriate standard and issues are resolved promptly
• overall responsibility for building security, alarm management and administration
• oversight and management of the information technology network for the whole organisation
• manage Health and Safety of visitors and employees, including first aid.

Exhibitions, Collections, Education and Community
The post holder will work closely with the Director and Curator who leads the Curatorial and Education Service Team to ensure that the curatorial, research and education objectives of the Museum are achieved. The post holder will be expected to continue to create positive relationships within the local community.

Financial Management & Fundraising
Working closely with the Director and Curator, freelance Finance Manager and Assistant Finance Manager, the post holder will be expected to manage all costs including staffing costs within budget in their areas of responsibility.

Person Specification
Essential Requirements:
• demonstrable experience in a similar role
• an understanding of the vision of Kilmartin Museum, the Redevelopment Project, and our aspirations for the future
• excellent interpersonal skills to foster relationships at all levels internally and externally
• line management experience including knowledge of HR processes and procedures
• proven effective manager, able to develop a team and support and motivate staff and volunteers
• excellent IT skills
• excellent organisational and time management skills, ability to prioritise workload to suit organisational need
• ability to work under pressure and to deadlines
• demonstrable experience of working to budgets
• ability to take responsibility and problem solve.

Desirable Requirements
• passion for archaeology and Museums
• knowledge and experience of Human Resources, recruitment, contracts and procedures
• experience in catering
• proven experience of marketing skills
• track record of delivering evaluation
• social media skills in a work environment
• valid driving licence.

Are you enthusiastic, organised and creative with excellent communication skills? Our successful Development team are looking for individuals who can put our Members, and their experience, at the heart of their work to develop our offer at National Museums Scotland.

You must have relevant experience in a Membership, marketing, fundraising or charity environment. You will have been involved in writing and editing creative fundraising or marketing materials; devising, organising, planning and delivering high-quality creative content, events and experiences. You should also have experience of Raiser’s Edge, Tessitura or a similar CRM system, and you will have experience of utilising data to inform projects. Ideally you will also have managed tenders and dealt with contracted agencies, have experience of writing for the web and of achieving results with the support of volunteers. Knowledge of the legislation pertaining to fundraising would also be useful.

Benefits of joining us as our Development Officer (Membership) will include:
• Civil Service Pension
• Generous annual leave 28.5 days as well as an additional 8 days public holidays
• Cycle to Work scheme
• Free access to national (and international) museums and exhibitions
• Exclusive discounts on both local and national High Street and online retailers
• Access to all the above and more from day one of employment.

As Development Officer (Membership) at National Museums Scotland you will:
Help to ensure long-term fundraising success for National Museums Scotland by working across the Development team to help retain, steward and recruit Members.

Specifically, you will:
• Deliver enhanced high-quality engagement for museum Members through the creation, development and realisation of new benefits, content, experiences and events.
• Explore and propose ways to reduce our Membership scheme’s carbon impact, including but not limited to the creation of a new Digital Membership product.
• Deliver and support campaigns, materials, and promotions for recruiting new Members, and attracting further donations.
Hiring the right person for the right job is everything to us. We want to encourage you to apply if you think this is the role for you.

1 February to 31 October 2024
4 days on, 4 days off

We are looking for professional and motivated individuals to represent one of Dumfries & Galloway’s finest tourist destinations during the 2024 season.

In this customer facing role, you will assist with general maintenance of the playground and garden areas. Maintenance responsibilities will include litter picking, emptying bins, and ensuring the playground area is maintained in excellent condition for our visitors via playground checks (training will be provided for this). Garden duties will include weeding, watering, and strimming, as well as helping visitors in our garden centre. Working hours will be 7.45am to 4.30pm on a 4 days on, 4 days off basis, including weekends.

• Do you enjoy working outdoors?
• Are you hardworking with a flexible approach to work?
• Can you demonstrate strong customer service skills?

Candidates should be able to demonstrate experience in a customer facing role and have an interest in horticulture (gardening experience is not essential as training will be provided). As Drumlanrig Castle is not accessible by public transport, access to your own transport is essential.

Interested? Please apply by emailing a copy of your CV and covering letter to recruitment@buccleuch.com.

The closing date for applications is 29 December.

Please view our privacy policy at https://www.buccleuch.com/privacy-cookies/

Are you a hard-working, team player looking for your next opportunity in warehousing?…

Ian Macleod Distillers Ltd… ‘An international, entrepreneurial, brand-led, successful, sustainable and respected, family business’

Thanks for your interest in this opportunity with Ian Macleod Distillers. We are a fourth generation family owned and managed whisky and spirits business operating across the UK and internationally. Crafting Spirits with Passion, is what we do best and we own some exquisite brands such as Tamdhu, Glengoyne, Rosebank and Edinburgh Gin. If you haven’t already, please browse around our company internet pages, immerse yourself in our colourful history and sample the details of our brands. As we start to tantalise your taste buds and whet your appetite for a career here with us at Ian Macleod Distillers, you will really get to understand just why our team members and customers are indeed so passionate about all things Ian Macleod!

————————————————–
Setting the scene…

Established in 1897, you will find our Tamdhu Distillery nestled in the heart of the famous Speyside region, on the banks of the River Spey.

Dedicated to our craft, our multi-award winning premium malt whisky, matured in 100% sherry oak casks, is a true testament to our people… after all, it’s them who make the magic happen!

————————————————–
Our Opportunity…

It continues to be an exciting time for us at IMD and with ongoing investment in our Tamdhu production and warehousing site, over the last few years’ we have seen the expansion of our warehousing facilities and now have two main areas, aptly named ‘Tam 2′ and ‘Tam 3’. With this expansion, we are now looking to welcome an additional Warehouse Operator into our already established, hard-working and passionate team at our Tamdhu Distillery!

This role is available on a full-time and permanent basis and will involve all site warehousing activities including movement of empty and full casks, filling and disgorging casks and tankers, use of site forklifts and storage of casks, taking spirit changes and recording of all HMRC information as required. The full job profile can be viewed below.

The successful candidate must live within a commutable distance to the Tamdhu Distillery located near to Aberlour (Speyside) and will ideally have previous experience in a similar role within the whisky and spirits industry, however, we will consider candidates who have transferable skills from other industries as full training is provided. The successful candidate will be a strong team player, working collaboratively with their colleagues to achieve common goals, whilst also having the ability to work independently, using their own initiative and making suggestions to improve processes.

It is requirement that applicants hold a full clean UK driving licence and previous fork lift truck experience and/or high reach lift equipment would be advantageous although not essential. We are a COMAH site so an understanding of all statutory and company regulations relating to health, safety, HMRC and environmental issues is also desirable.

Are you a self-starter looking for your next opportunity within the whisky industry…

It continues to be an exciting time for us at IMD and with ongoing investment in our Tamdhu production and warehousing site, we are currently looking for a Distillery Site Enhancement Operator to join our established, hard-working and passionate team at our Tamdhu Distillery!

This opportunity is available on a full-time, permanent basis. It is a stand-alone position, albeit the successful candidate will very much feel part of the wider Tamdhu team, working towards common goals. The role would be suitable for a self-starter who can use their own initiative to manage their time, ensuring the key responsibilities of the role are delivered in a timely manner and someone who can be flexible.

A critical part of this role is the operation and maintenance of the site bio-plant, therefore previous experience would be desirable albeit not essential. This will include some weekend cover as part of rotational cover. In addition, Tamdhu has extensive grounds that require ongoing maintenance and improvements throughout the year, however, in the winter months’ the successful candidate may be asked to assist the warehouse operations team or our on-site Maintenance Engineer in other work activities. The full job profile is viewable below.

The successful candidate must live within a commutable distance to the Tamdhu Distillery located near to Aberlour (Speyside) and hold a full UK driving license. We are a COMAH site so previous experience working within a high risk environment would be advantageous.

————————————————–

Next steps…

So… if this sounds like the perfect role for you, then we’d love to hear from you!

Please note, this is an open application window therefore we may close the advert at any point depending on the candidate applications received so our recommendation is that you apply early to ensure you don’t miss out!

The Unicorn Preservation Society is progressing plans to relocate the ship to a new home in the adjacent East Graving Dock and to develop a purpose-built museum and visitor centre (Project Safe Haven). UPS has submitted to the National Lottery Heritage Fund for development phase funding, with an outcome expected in Spring 2024. UPS has also been awarded a £1.1 million grant from the National Heritage Memorial Fund to undertake emergency strengthening works to the ship. This role will support the Chair of the Project Board and the Museum Director in progressing these two strands which are underway.
We are looking for an enthusiastic and detail-oriented Project Officer for this role, appointed for an initial six-month period, with possibility to extend dependent on funding.
You will work with contractors such as engineers, architects, interpretation consultants, etc., to ensure that work is delivered on time and on budget. You will, with the Project Board and the wider team, ensure that work is delivered in good time to allow the continuation of interdependent works.

Can you provide the tools, strategic planning and maintenance to manage the facilities of a fabulous heritage building in Edinburgh’s city centre?

Do you enjoy building conservation and prioritising health, safety and security in the context of work and life?

We are seeking a person or company who can support the functionality, safety, and sustainability of our building and facilities. Dovecot is a landmark centre for contemporary art, craft and design built around a world-renowned tapestry studio that opened to the public in 2008. Your goal will be to keep our building in the best possible working order to help generate more revenue to sustain the future of tapestry weaving.

Key tasks will be to identify improvements, schedule and plan maintenance and building repairs, handle and negotiate contracts with occupants and third-party suppliers, ensure compliance with health and safety regulations, help our staff, tenants and building visitors to get the most out of the built environment and support the team with the right equipment and amenities.

This is a new role that allows considerable scope for flexible full-time or part-time work and we are open to applications from individuals, companies or job share.

If you are interested to work with us, please contact recruitment@dovecotstudios.com, to request more details.

You will be responsible for the conservation and maintenance of the Antonine Wall and potentially other Historic Scotland monuments within the South Region with specific focus on carrying out grounds maintenance duties in the West Lothian region.

We have 2 posts available at our depot in the Scottish Borders based at Melrose Abbey.
As part of the Monument Conservation Unit, you will be part of the team with responsibility for the on-going conservation, maintenance and presentation of Melrose Abbey and other Historic Environment Scotland monuments within the Melrose District Area, including Jedburgh Abbey, Dryburgh Abbey, Kelso Abbey, Hermitage Castle and Smailholm Tower.

Scottish Canals are the custodians of the nation’s canal network and surrounding estates. Our vision is to care for and invest in the canal network to generate lasting benefit for people and communities; celebrating their industrial heritage, ensuring they offer quality green and blue spaces for people and communities and contribute to Scotland’s resilience in tackling climate change.

Our success is rooted in valuing the contributions of our entire team – we care, we create, and we collaborate to continue to deliver a whole range of activities from boating, paddling, walking and wheeling to living and playing and improving what the canals have to offer to our visitors and communities. We also work with partners and stakeholders to contribute to a wealthier, fairer, greener and more resilient Scotland.

As an employer we offer a truly unique opportunity to be part of our team, help us realise our vision and contribute to looking after our heritage and ensuring our canals flourish now and in the future.

We currently have an exciting opportunity for a Maintenance Operative to join our Engineering and Infrastructure Team. You will play a key role in the team’s day to day maintenance of our unique Scottish Canals’ assets.

The Role
Purpose of role:
•Promoting a safe and secure customer experience on the waterways.
•Carry out maintenance tasks identified, in order to enhance the reputation of the network as a valued national asset and supporting SC’s aims to improve safety and increase the number of people using the waterways whilst protecting the heritage and integrity of the inland waterway network.
•Contribute to the maintenance, conservation and improvement of the business unit’s waterway network for local communities and visitors to enjoy.
•Working efficiently to defined standards the role helps to create a safe, secure and vibrant waterway network where visitors are delighted with the quality of their experience.

Day to day tasks, including challenging aspects of the job:
•Comply with SC Health & Safety policy and defined standards, report incidents, accidents and near misses.
•Working as part of a growing team to maintain Scottish canals small civil engineering assets to a safe and functioning level. The assets you will be responsible for maintaining vary widely from lock gates to bridges to the Falkirk wheel.
•Training and development will be a key aspect of your employment, as the assets you will be repairing vary. This is part of the challenge of the role but is all so part of the reward.
•Working within an agreed standby rota
•Working on agreed projects driven by AMX system
•Completing 3rd party contractual projects to meet SC standards
•Planning and participating with the GWP and stoppage programme
•Responding to emergency situations
•Complete point of work risk assessments and adjust work methods where appropriate. Ensure all equipment (PPE, plant, materials etc) is appropriate for the task.
•Working outside, ensure that the customer experience is maximised by providing outstanding levels of customer service in accordance with defined standards and promote SC by maintaining a professional approach at all times.
•Support asset inspections. Identify and report any structure failures, breaches, damage or pollution incidents to Operations Supervisor or Engineers.

The Person
Qualifications and knowledge required:
•NVQ level II in relevant discipline
•Relevant valid competency for use of plant/tools and equipment to maintain the canal/river environment.
•Valid driving licence appropriate for vehicle to be driven.
Skills and experience required:
•Experience of working within relevant maintenance environment
•Experience within the construction industry
•Core skills to include concreting & brickwork / carpentry / metal work & fabrication.
•Plant operation certification
•PC literacy and numeracy skills.
•Relevant heritage and environmental awareness e.g. awareness of effects of invasive vegetation on heritage assets.

Personal qualities & abilities required:
•Judgement regarding safety and appropriateness of equipment and resources in line with SC defined standards and procedures.
•Judgement regarding upward referral of issues to line management for further guidance.
•Use of initiative in applying and maintaining high levels of customer service in accordance with SC defined standards.
•Recognising when immediate judgements need to be made to alter required approach where safety or customer service may be affected.
•Co-operate with and support team members eg operatives from other functional teams, members within same functional team.
•Co-operate with and support team members from other teams outside of main function e.g. Engineers, support teams.
•Liaise and work alongside third parties such as contractors and user groups such as volunteers.

This is a permanent post based in Grangemouth and includes travel across the canal network.

Scottish Canals offers a generous annual leave entitlement of 38 days per (inc. public holidays), enhanced company sick pay and contributory pension scheme with an up to 10% matched employer contribution.

This role attracts an incremental salary starting at £23,000, an 11.25% variable hours allowance and an £850 outdoor working allowance.