Operations

The castle caretaking team provide a vital role in the operation and maintenance of Blair Castle, a Grade A Listed Building. Awareness and recognition of the building’s historic significance is key.

The castle is open to the public for seven days of the week, seven months of the year with additional private functions and events throughout the year and sporadic opening during the winter.

The role can occasionally be physically demanding, requires a flexible approach to work, attention to detail, problem solving attitude, good customer service and effective communication skills with the wider castle teams, management and trustees.

Main Duties:

– Leading in safe working practices at all times and the provision of the castle space as a safe working environment for staff and visitors at all times, in accordance with the estate’s safety policy and all relevant risk assessment method statements plus common sense.
– Inspecting the building to monitor that all property systems, drains and rainwater goods are in good working order and are maintained at optimal levels in close liaison with the estate’s Head of Property Services (HoPS).
– Resolving daily maintenance issues, performing minor repairs to equipment and facilities finding prompt solutions to unexpected problems, communicating routinely with castle management and seeking support from the HoPS when required.
– Disposing of wastepaper, packing materials and other rubbish, aiming to optimise recycling opportunities at all times.
– Taking a leading role in ensuring that the exterior of the castle, including back of house storage areas and workshops, are tidy, clean and excellently presented at all times. – Supporting the housekeeping team in the tidiness and excellent presentation of the castle exhibition and back of house space at all times.
– Taking personal responsibility for the excellent maintenance and cleanliness of the castle personnel vehicle at all times.
– Taking personal responsibility for optimising heating energy costs, reflecting the best balance between minimising use of energy while ensuring the castle’s heat and ventilation control is within the spectrum required to preserve its contents and fabric.
– In the winter when the castle is closed to the public, duties may extend to painting rooms and passages as required, helping with the cleaning of woodwork, weaponry and any other duties required in preparation for the reopening of the Castle.
– Liaising with the HoPS over maintenance works that they prompt via the estate’s direct labour force or via third party contractors, ensuring the Operations Manager is kept informed of any planned works at all times.
– Supporting the HoPS communication with external contractors for larger projects to ensure seamless collaboration.
– Monitoring the Operations Schedule to check that any rooms booked by either internal or external personnel are ready for occupancy, moving furniture where required
– Opening and closing of the castle at the start and end of each day, ensuring doors and windows are securely closed at the end of the day and monitoring CCTV to provide optimal peace of mind.
– Monitoring exterior signage, clearing fallen trees and branches, ensuring waste bins are regularly emptied in accordance with routine practice.
– Taking ownership of fire prevention awareness across the castle and within the operating culture of all teams, taking a zero tolerance approach to any situation which poses a possible fire risk, reporting all cases to the Operations Manager immediately.
– Acting as Fire Warden in all fire response situations and leading in training caretaking team in adopting this role in your absence With the Castle Archivist, ensuring all fire response equipment and services are kept maintained and in compliance with Fire Brigade standards.
– Acting as the lead key holder for our fire and security alarm system providers, providing a 24/7 out of hours on-call response cover on rota with the castle caretaker key holder team.
– Ensuring the castle caretaker team and the wider castle fire first response team are trained to effectively and safely respond to a fire alarm notification safely.
-Taking a leading role in risk assessment of castle security both within the exhibition and around the castle estate, liaising effectively with senior management and neighbouring department managers over systems that allow suspicious activity is shared quickly and effectively across the estate.
– Being fully aware of fire evacuation procedures supporting the Operations Team in the event the building needs to be evacuated when open to visitors Able to comply, understand and undertake Risk Assessments where appropriate and participation in any inspections Exercising a duty of care towards guests including ensuring that services to provide disabled guests with all reasonably possible support are well maintained and available.
– Managing the 24/7 duty and on-call caretaker rota, ensuring all involved are communicating effectively together and are using business phones and any other technology that links with our emergency response systems are being used consistently, communicating cover to the Opertations Manager at all times
– Day to day collection of staff mornings and evenings by the caretaker team as required. Positive approach to the adoption of IT and any new systems that are introduced after consultation by management.
– Participation in Operations Meeting with other key member of staff to identify and prioritise necessary works for the upkeep of the building, and to ensure a safe working environment for all.

For full details, please visit our website and apply to Karen with your CV and Covering Letter.

Who are we?

We are Scotland’s design museum. Designed for everyone, firing imaginations and sparking curiosity in design across Scotland and around the world. At V&A Dundee we are on a mission to inspire and empower through design.

Design shapes our world, it’s part of everyday life and it’s everywhere. We are a museum with energy and have a vision of the future where everyone is inspired through design and recognizes its far-reaching impact in our lives.

We are a welcoming place for people of Dundee to explore design and to use as an everyday part of their city, as well as inviting visitors from around the world. We are part of the V&A family of museums that celebrate creativity in all its forms from across centuries, for everyone.

Role Profile:

The Assistant Curator works with a small and busy team on the realisation of exhibitions and commissions working with designers, lenders and design institutions. The Assistant Curator will work on all aspects of exhibition development and delivery comprising curatorial, registrarial and project management responsibilities. The role includes leading on smaller scale exhibitions and displays and supporting the Curators on major exhibitions running concurrently, including historic and contemporary exhibitions with objects from UK and international collections.

As a member of the Exhibitions team, the Assistant Curator contributes ideas to the museum’s programme, is essential to the department’s collegiate work environment and liaises with other internal departments and with the professional design world, in one of the most dynamic design environments in Europe.

Duties and Responsibilities:
General

Provide support to the Exhibitions team, working closely with the Curators to support on the research, development and delivery of major exhibitions and leading on the development of smaller scale exhibitions

Liaise with artists, designers and their representatives, design organisations and funders

Work cross-organisationally to support the timely delivery of a project, liaising with Operations, Audiences & Media, Philanthropy & Partnerships and the wider Programme team (Learning, Design & Innovation) to secure a smooth flow of information

Monitor and maintain budgets for specific exhibitions meticulously and in timely fashion. This includes obtaining estimates, raising purchase orders, processing invoices, maintaining digital files and liaising with the Finance team and budget holders

Contribute to the development of the structure, themes and content of exhibitions and the programme broadly through research, attending exhibitions, conferences and events

Deal with routine enquiries, maintain the collection management system and process responses to exhibition proposals with other members of the Exhibitions team

Registrarial duties

Research loans and liaise with the Curators to prepare loan documentation, administer loan requests and ensure loan conditions are fulfilled

Compile condition and packing reports to museum standard, keeping records of movement and conditions of works and liaise with conservators and couriers when necessary

Organise exhibition related transport, which includes updating shipping lists, obtaining estimates of costs, and monitoring customs documentation, liaising with shippers and the exhibition Curator

Oversee the administration and transport arrangements for specific exhibitions on tour and act as courier for touring exhibitions when necessary

Maintain and manage a detailed object list and lender tracker

Liaise with lenders to secure object dimensions, display requirements, environmental conditions and any other information required

Coordinate courier travel, per diems and accommodation, create courier packs and schedules and host couriers on-site

Coordinate the insurance of works of art, either commercially or through the Museums and Galleries Government Indemnity Scheme, and compile and file insurance claims in the event of loss or damage of work

Issue contracts to partner organisations, artists, curators and authors in consultation with the Exhibitions team

Maintain files and correspondence as well as archiving past exhibition files

Project Management duties

Regularly update key project monitoring documents including the project schedule and exhibition budget, working with the Curator to deliver the exhibition on time and on budget

Work with the Curator to host regular project team meetings with teams across the organisation

Diarise meetings, book meeting rooms, draft agendas, take minutes and share and follow up on key actions from meetings

To be responsible for the management of the documentation of objects, both electronic record creation and compilation of gallery reference materials

Compile exhibition guest lists in collaboration with Philanthropy & Partnerships

Curatorial duties

Undertake research to develop a curatorial concept and narrative, making recommendations of objects for inclusion in an exhibition

Contribute to the development of an exhibition interpretation plan, text hierarchy and key messages

Compile information and work with the Curator to write and edit exhibition texts, object labels and catalogue entries

Collate and copy-edit texts; research, request, store and return images and obtain copyright permissions for use in publications, exhibition contextual images and more

Other

To promote equality and diversity in all aspects of your work by developing and maintaining positive working relationships, ensuring that colleagues are treated fairly and with dignity and respect, and actively contributing to developments that support the museum’s strategy for widening access, inclusion and diversity

Represent the V&A Dundee at public events, meetings and networking on behalf of the organisation including undertaking public speaking where appropriate

Deadline for applications: no later than 17:00, 10 April 2024. Interviews will take place w/c 15 April 2024.

This is a full-time position, working 37.5 hours per week working in a hybrid flexible environment with a mixture of home working and working from our museum in Dundee. We offer a generous package including 38 days holiday, pension scheme, company sick pay, entry to V&A Dundee paid exhibitions and many more discounts and benefits.

Development Manager | Fixed Term | Full time | 37 hours

Salary: £46,020 – £51,663 (Pro rata)
Hours: 37 hours per week | Monday – Friday
Location: National Museum of Scotland, Edinburgh

National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world.

We are looking for enthusiastic, passionate, honest, service-driven individuals to join our Development team.

Please note this is a fixed term post covering maternity leave for 10-12 months.

Benefits of joining us as our Development Manager will include:

Annually alongside your salary of £46,020 – £51,663, the National Museums of Scotland contributes £13,331 – £14,966+ towards you being a member of the Civil Service Pension Scheme.  (Pro rata)
A generous annual leave of 28.5 days – rising to 33.5 after 5 years. Plus 8 paid days public holidays (Pro rata)
Cycle to Work scheme
Free access to national (and international) museums and exhibitions
Exclusive discounts on both local and national High Street and online retailers
A range of wellbeing benefits including Employee Assistance Programme 24/7
Flexible working options such as hybrid working, part time working, paid special leave, career breaks and unpaid leave.
Access to all the above and more from day one of employment.

About the Development Manager role:

The Development Manager role at National Museums Scotland works to build relationships with philanthropists, grant-giving trusts and foundations, and the corporate sector, securing income for an interesting and diverse portfolio of priority projects and programmes. Examples include securing support for special exhibitions, conservation, research, learning and engagement programmes, and landmark acquisitions.

As a Development Manager at National Museums Scotland you will:

Develop and implement strategies for fundraising to increase income from philanthropy, grants and partnerships in the UK and the US and write compelling cases for support
Lead on major gift fundraising approaches to donors, grant-giving trusts and foundations, and corporate partners, to secure income and achieve financial targets for revenue programmes and strategic projects, in collaboration with the other Development Managers
Make and manage applications and deliverables for grants from lottery distributors
Work with internal teams to develop fundable projects that will support National Museums Scotland to advance our strategic aims.

Skills and experience we’re looking for in our Development Manager:

Extensive knowledge of fundraising theory and practice, including cultivation, solicitation and stewardship, across a range of income sources including individual donors, charitable trusts, corporate partnerships and lottery and other grants
Project management skills to prioritise and manage fundraising activities
Experience of developing and delivering successful fundraising strategies
Excellent interpersonal skills and negotiation skills, ability to speak to senior donors and colleagues at a peer to peer level.

Hiring the right person for the right job is everything to us. We want to encourage you to apply if you think this is the role for you.

Please be sure to view our recruitment pack for this role (available on our careers website: careers.nms.ac.uk) for full details of the position that may help with your application.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES
1. Provide advice and guidance on the implementation of formal learning (schools) programmes.
2. Lead planning sessions with properties to advise on the internal and external operational resources required to help deliver formal learning programmes successfully.
3. Undertake effective project management including identifying, managing and controlling risks via the Trust-wide project management framework, escalating risks as required.
4. Assist with the development, delivery, monitoring and reporting of projects at properties such as Timesliders.
5. Develop and deliver products that extend our formal learning activity working collaboratively with property staff, including digital resources, advertising materials, activity packs, and other guidance and templates as required.
6. Co-ordinate and develop the Formal Learning Network; including arranging and hosting meetings/training sessions, writing regular newsletters/communications, managing the Sharepoint Resources Hub, and promoting the Network across the wider Trust.
7. Support the development and delivery of Regional Learning Plans, for example providing data about local school audiences, ensuring property staff have relevant documentation, and maintaining records of activity and key contacts across the organisation.
8. Work with external partners and stakeholders, building on existing professional networks to keep us abreast of current thinking in formal learning.
9. Record, monitor, and report on formal learning activity and provision across the Trust in relation to the corporate Strategy and KPIs.
10. Carry-out any essential administrative tasks as required; e.g. procurement of suppliers, contributing to monthly reports, arranging monthly team meetings, etc.
The current duties of this job will require a criminal records (Basic/Non-Updated Disclosure Scotland) check to be carried out.

We are looking for an individual who is passionate about sustainability and has experience of developing an organisational net zero plan to join us. The postholder will help support us on our journey of being more sustainable across all our charitable activities and our tourism offer. The postholder will also support the development and implementation of our facilities asset and maintenance plan.

This is a fixed term 18 month position (with possibility of extension).

The full role profile can be downloaded below.

To apply please send a covering letter and a tailored CV that demonstrates how your skills and experience relate to the key activities and skills outlined in the role profile to info@seabird.org by 5pm on the 11th April 2024.

Recruitment to this post is made possible with The National Lottery Heritage Fund. Thanks to National Lottery players, we are able to work towards a resilient future: for people, nature and our charity.

We are currently recruiting for an Estates & Facilities Assistant to join the team at Newbattle Abbey College.

The successful post holder will be responsible for assisting with the daily operational and maintenance duties in support of the college buildings, grounds, and business park.

For an informal conversation regarding the role, please contact George Currie, Estates and Facilities Manager (GeorgeCurrie@nac.ac.uk)

The role
To undertake the daily operational and maintenance duties in support of the
college buildings, grounds, and business park.

Task/duties of the role
1. Undertake routine checks and maintenance of the College heating and hot
water facility, Monitoring and managing the boilers setting via the Business
Management System (BMS).

2. To liaise with specialist contractors and report/action any faults found to
Estates & Facilities Manager.

3. Ensure all areas are setup and maintained daily, and as required. To set up
corporate areas as noted in the bookings diary.

4. To assist with setting up college ICT equipment when required.

5. To monitor and assist with maintaining the decoration and building fabric of
the College.

6. In consultation with the Estates & Facilities Manager liaise with contractors
and their representatives to ensure that health and safety standards are
addressed.

7. Liaise with and support the student body, and all staff with regards to the
operation and maintenance of the college buildings and services.

8. Represent the best interests of the College in internal and external meetings
as required.

9. As Deputy Fire Warden undertake and record weekly system test on the fire
detection system. Check all fire escape routes and for any tampering/faults
with fire safety equipment/alarms. Assist the Estates & Facilities Manager with
periodic fire evacuation drills.

10.Undertake out of hours duties on an established standby rota basis

11.Ensure that all access roads, paths, and perimeter fences are maintained and
kept in a good state of repair.

12.Maintain all College plant, equipment, and furnishings.

13. Oversee external contractors as directed by the Estates & Facilities Manager

14.Liaise with prospective Business Park tenants and monitor tenant lease
compliance and secure monthly meter readings from each unit.

15.Investigate issues reported by tenants and ensure, in conjunction with the
Estates & Facilities Manager, that they are dealt with in a timely and
professional manner.

16.Report to the Estates & Facilities Manager any maintenance and/or estates
issues relating to the college buildings, grounds and/business park.

17.To undertake any other appropriate duties as directed by the Estates &
Facilities Manager.

What we’re looking for:

• Experience in building services industry

• Experience of working in building
industry

• Some knowledge/competency in electrical work, central heating systems, DIY skills

• High level of maintenance and repair skills

• Excellent communication skills

• Ability to use own initiative and priorities workload to meet deadlines

• Excellent interpersonal skills

• A high level of adaptability to be able to cover unsociable hours including weekends, split shifts, early mornings, and evenings

Closing date: Monday 1st April at midday

Interviews: Week commencing 8th April

Please complete the Application Form, Criminal Convictions Form and Equal Opportunities Form at www.nac.ac.uk/work-for-us and email them to Pauline King, (paulineking@nac.ac.uk), HR Officer.