Operations

Full-time, Fixed Term (12 months)
Salary £24,171 – £25,225 per annum (Band 7)
Plus generous benefits package
Hybrid / flexible working

About the role

We have a unique opportunity for a highly organised and motivated individual to join our Collection and Research department.

If you have a strong interest in surrealism or international modern art, with excellent communication skills and great attention to detail, then we would love to hear from you.

You will be working with the team to deliver a touring exhibition of Surrealism drawn from the National Galleries of Scotland collection to China in February 2024, and potentially to other venues in China and the Asia Pacific region thereafter.

There will also be an opportunity to contribute to the wider working of the Modern & Contemporary team within the Collection and Research department. You will assist with the research and delivery of the programme of modern and contemporary exhibitions and collection displays including Artist Rooms, collections research, loans, acquisitions, digitisation, and interpretation.

The difference you’ll make

In all that you do, you’ll support the Project Team to deliver the touring display of Surrealism to China. Reporting to the Director of Modern and Contemporary Art, your duties will include:

– Assisting curatorial colleagues with the organisation, administration, and delivery of the programme of modern and contemporary exhibition and collection displays.

– Undertaking directed research into the collection, potential acquisitions, due diligence, and other relevant requests.

– Collecting and collating relevant information for project reports, evaluations, KPIs and assisting in tracking budgets.

– Assisting in preparing leaflets, wall texts and labels, and other public information for print and website.

– Scheduling and attending meetings along with minute taking.

– Liaising with touring and external partners.

– Filing, and archiving project information.

– Creating and updating acquisition and loan records.

– Answering enquiries from the public, including preparing for and assisting with onsite research visits. 

Who we are looking for

In answering our quick questions tell us more about you, how you meet the requirements, and what you will bring to the role. This will be your opportunity to stand out as well as tell us what you are looking for from us. To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

– A strong interest in and knowledge of Surrealism or international modern art.
– Excellent organisational and administrative skills, including the ability to prioritise work effectively and make accurate decisions under pressure to tight deadlines.
– Excellent written and verbal communication skills.
– Meticulous attention to detail and high level of accuracy.
– Ability to take the initiative.
– Excellent IT Skills – proficient in MS Office.
– Ability to work as part of a team and develop and maintain effective working relations with a broad range of people, internally and externally.

It would also be nice if you have:

– A degree or equivalent in an aspect of modern or contemporary art.
– An interest in and knowledge of Scottish modern and contemporary art.
– Previous experience of working in a gallery or museum environment.
– A working knowledge of Mimsy or other museum systems.
– A working knowledge of Chinese, spoken and written.

For more information, please see the attached document or visit our careers page.

The closing date for completed applications is 12 noon on Monday 19 June 2023.

Scottish Canals is looking for a full time Moorings Officer to join our team.

Scottish Canals is responsible for over 550 leisure, commercial and residential moorings across 4 canals. We are seeking a friendly, confident and motivated individual to join our moorings team and work on one of Scotland’s national treasures.

The Moorings Officer will play a critical role in the day-to-day operation of our moorings portfolio which generates approximately £785,000 annual income.

The Moorings Officer will provide a high level of customer service, working with colleagues across the business to deliver moorings KPI’s and business objectives, supporting the Moorings Manager on moorings-related activities including sales, compliance and development of new moorings for leisure, residential and business users.

The Moorings Officer will provide regular ‘on the ground’ Scottish Canals presence at moorings locations across the canal network, carrying out routine inspections, liaising with residents and working with SC colleagues across the business to identify and resolve customer issues.

Regular visits to the Caledonian and Crinan Canals will also be required.

Access to an appropriate vehicle is essential.

This is a permanent role offering £26,700 per year.

Scottish Canals also offers a generous annual leave entitlement, enhanced company sick pay, discounted shopping vouchers and a contributory pension scheme.

JOB PURPOSE

To undertake proactive and reactive maintenance matters throughout a number of sites in the North East of Scotland. Ensuring the continued conservation and development of the buildings and infrastructure to a high standard; allowing the smooth running of the visitor attractions, adjoining properties and surrounding environment.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

1. Undertaking day-to-day maintenance at Crathes Castle, Drum Castle, Craigievar Castle and Leith Hall sites to the high standard expected by the Trust, including but not limited to:
• Painting (external and internal)
• Skilled joinery work (external and internal)
• Basic plumbing repairs
• Fence, wall and building repairs
• Refurbishment work to residential properties
• General DIY
• General site work

2. Ensure all activities undertaken are compliant with the property’s Safe System of Work and Emergency Procedures.

3. Demonstrating self-motivation, organising, planning and prioritising, along with good time management.

4. Key holder for multiple sites.

5. Undertaking such other reasonable duties as may be required from time to time to ensure the smooth running of the sites, as required by the Operations Manager.

This role is not one for which the duties, responsibilities or accountabilities of the role require you to undertake a criminal records check.

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications

Essential

 Full driving license valid for driving in the UK.

Desirable

 Current first aid certificate.
 Domestic Legionella Risk Assessment Training.
 Portable Appliance Testing Certificate.

Experience

Essential

 Solid demonstrable experience in executing a wide range of maintenance trades to a high standard.
 An eye for detail and finish.
 Competence in lone working.
 Practical knowledge of Health and Safety processes and procedures and the ability to work effectively within these processes.
 Experience in producing estimates for set pieces of work.
 Experience of working within a budget and timescales.
 Ability to be proactive and use initiative.
 Competence at working from heights on ladders or scaffolding as necessary.

Desirable

 Experience of working in a multi-site role.
 Experience working on listed buildings.
 Understanding of traditional building skills.

DIMENSIONS AND SCOPE OF JOB

People Management

 Currently no line management responsibility but needs to be able to deal politely and courteously with all customers, guests, colleagues and tradesmen/contractors.
 Ability to work with and motivate volunteers when necessary.

Finance Management

 Is not a budget-holder.

Key performance indicators and targets

 The ability to provide cost effective high quality maintenance in accordance with the targets of each individual site.

The Key Responsibilities, Scope of Job, and Required Qualifications, Skills, Experience & Knowledge reflect the requirements of the job at the time of issue. The Trust reserves the right to amend these with appropriate consultation and/or request the post-holder to undertake any activities that it believes to be reasonable within the broad scope of the job or his/her general abilities.

JOB PURPOSE
The Highlands & Islands region is a large and diverse region with 26 properties, 6 National Nature Reserves, 16 Islands and the UKs only dual UNESCO world heritage site. As such the range of volunteering opportunities is large and complex. This job exists to ensure that the volunteering needs across the region are managed and supported; implementing innovative and effective volunteering initiatives which complement our national approach to volunteer management and development, are in line with volunteering good practice and are of the highest standards. Taking direct management of the regional conservation volunteer group whilst also supporting the individual properties in volunteer recruitment and retention.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Proactively guide and advise regional/property staff at all levels on the operational aspects of volunteer involvement, enabling them to recruit, support, develop and motivate volunteers effectively, in accordance with all national volunteering guidance and systems.

• Work closely with other managers across the Region and in collaboration with the central lead for volunteering to design and deliver a programme of Volunteering, which helps to deliver the operational needs of each property.

• Directly manage the Highland & Island Conservation Volunteer group, group volunteering work programme and associated budgets.

• Support and grow the number of volunteer work parties at properties across the region.

• Instil a Health & Safety culture across the volunteering programme, ensuring all risk assessments, training and H&S paperwork is up to date and provided to volunteer work parties and that the volunteers work within this to reduce risk of incidents and accidents to volunteers, employees, and visitors.

• Develop external partnerships with a range of local, regional, and national organisations to aid in the recruitment and retention of volunteers,

• Ensure all volunteering hours are recorded and reported annually as part of funding and internal requirements.

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE
Qualifications & Experience
Essential

• Qualification in volunteer management or relevant experience
• Comprehensive understanding and knowledge of volunteering innovation, best practice, and sector standards.
• Demonstrable track record of having successfully and effectively developed a range of volunteering roles and schemes across a department or organisation.
• Demonstrable use of Project Management Frameworks.
• Excellent communication and interpersonal skills, successfully influencing, persuading, guiding, listening to, and negotiating with others, constructively challenging thinking where appropriate.
• Ability to build and manage effective and productive stakeholder and partnership relationships.
• Strong skills in identifying and analysing problems, issues, and areas of improvement, working collaboratively to develop creative strategies and solutions.
• Excellent planning and organisational skills; ability to manage and deliver a diverse portfolio of work and to balance the priorities and needs of multiple stakeholders.
• Ability to be proactive, use initiative and work independently.
• Ability to balance a strong focus on achieving successful outcomes with the need to empower, enable, motivate, inspire and develop others.
• Working with volunteers in a management capacity.
• Experience of working in the charitable sector or in a volunteer-involving organisation.

Desirable
• Good training, facilitation, and coaching skills; ability to enthuse and inspire and increase others’ confidence.
• Experience of working in a customer-focused environment.

DIMENSIONS AND SCOPE OF JOB

Scale
This role is working across the entire Highlands & Islands region. As such, this requires frequent travel throughout the mainland properties and also to the 16 islands (Canna, Fair Isle, St Kilda, Mull, Iona, Unst). Highlands & Islands consist of 26 properties in total, 6 National Nature Reserves, the UKs only Dual UNESCO World Heritage site, 33,500 hectares of land and over 170 cultural heritage designations. Across the region there are in the region of 200 active volunteers with numbers having substantially fallen post covid. This role is responsible for increasing the numbers of volunteers within the region to pre pandemic levels and beyond.

People Management
Although the role has no direct employee reports, it is directly responsible for the Highland & Island Conservation Volunteer group and management of it. Total current volunteers in the region are approx 200. The role will work closely with the National Volunteering Consultant within the People Department.

Finance Management
 Management of the regional volunteer budget along with project budget where designated.

Tools / equipment / systems
 Describe any specialist tools / equipment / systems that this role is required to use.
 Uses CRM and CoreHR for volunteer management.
 User of finance system to process purchase orders and invoices.
 Must be able to drive and be happy to travel by car, ferry, bus, and aeroplane with frequent overnight stays.

The Purpose, Context, Key Responsibilities, and Person Specification reflect the requirements of the job at the time of issue. The Trust reserves the right to amend these with appropriate consultation and/or request the post-holder to undertake any activities that it believes to be reasonable within the broad scope

Full time for 3 months (or part time for 6 months)
Salary £24,171 – £25,225 per annum (Band 7)
Pay award pending plus generous benefits package

About the role

Are you a really, really good researcher? Are you curious about photography? Are you experienced in Equality, Diversity, and Inclusion issues?

We’re looking for a researcher to join our team to work on a fascinating project. National Galleries of Scotland and Fast Forward: Women in Photography are collaborating to complete new research in the photography collection in Edinburgh. Focussing on the archive, you will investigate photography dealing with migrant stories, women’s stories, and work by women photographers.

Your research experience can come from any background, or it could have been post-doc. However, you must already have effective research methodologies and a solid grasp of report writing. 

The difference you’ll make

Working directly with photography curators and other colleagues you will:

Conduct research within the photography archive.

Focus on the photographic stories in our collection that deal with social change – with an emphasis on stories connected to women’s lives (including a minimum of 50% women photographers).

Conduct research on the “Migration Stories” project; evaluating its impact and identifying potential opportunities to commission new work.

Be part of a team producing a report detailing research findings with a particular emphasis on Equality, Diversity, and Inclusion (EDI).

Produce a proposal for either a draft article, proposed curatorial project or a publishing project. This will be evolved in collaboration with all partners to communicate the findings from the research and what type of outputs they can lead to. 

Who we are looking for

In answering our quick questions tell us more about you, how you meet the requirements, and what you will bring to the role. This will be your opportunity to stand out as well as tell us what you are looking for from us. To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

Degree in art history or photography or equivalent.

A strong interest in or knowledge of photography and/or EDI work.

Excellent organisational and administrative skills with the ability to prioritise work.

Excellent communication skills – written and verbal.

Attention to detail and high level of accuracy.

Experience in report writing or evaluation documents.

Competency and confidence in working with digital systems.

Ability to work as part of a team and develop and maintain effective working relations with a broad range of people internally and externally.

It would also be great if you have:

Previous relevant work experience ideally within a gallery or museum environment.

A working knowledge of collection management systems.

About the Project

The focus of the research will be connected to the commissioned researchers’ interests who are keen to support enquiry into work from new perspectives and raising questions of value to future generations. The project will examine both how people are being represented and how work can be contextualised to bring new knowledge to bear on our audiences. It will also provide information for future researchers regarding pertinent issues connected to representation and identity.

NGS is partnering with Fast Forward, a research project concerned with women in photography based at University for the Creative Arts. Started in 2014 with a panel discussion at Tate Modern, the project has established a significance within the world of photography for highlighting the work of women photographers and for questioning the way that the established canons have been formed.

For more information and to apply, please visit our careers page.

The closing date for completed applications is 12 noon on Monday 12 June 2023.

The role:

Contracts available:

1 x Full time permanent

2 x 6 months fixed term

To carry out, to completion, property maintenance related tasks (multi trade) to agreed timescales, quality standards and in a cost-effective manner; undertaking designated activities (trade specific) in managing the build and maintenance of all buildings, facilities and infrastructure owned by the RZSS. Ensure that all areas of the site are safe and well presented for our visitors in support of RZSS’ mission and vision.

Some of the things you’ll do:

* Work under the direction of more senior tradesperson to take the day to day lead on designated activities (trade specific) to ensure all assigned repairs, projects and reactive labouring and driving tasks are delivered effectively, on time and to agreed H&S and quality standards.
* Undertake all forms of general labouring works, e.g. planning general works and multi trade repairs (that don’t require an experienced tradesperson to complete) and repairs under the direction of appropriately qualified tradesperson.
* Support the construction and maintenance of new buildings, facilities and infrastructure to agreed standards, budgets and deadlines, including smaller multi trade repairs or works, e.g plant, equipment and labouring tasks.
* Drive company vehicles including pickup truck, off road ATV and fork lift truck and ensure maintained and road worthy and reporting repairs where required.
* Operate heavy plant on a regular basis and ensure all machinery and tools are cleaned, inspected, maintained and user logbook updated daily to agreed transport and other policy standards and procedures and ensure all pre-start check sheets are completed as required
* Assist in the ordering of supplies and services required for the team.

What we are looking for

* Relevant construction qualification, or minimal 2 years’ experience of working on a hands on construction/maintenance role.
* You’ll have a full driving licence.
* Able to identify and make safe (for self, colleagues and the public) all the utilities and services encountered whilst working on RZSS sites.

Shortlisting of applications and interviews for this position will take place while the advert is live; the advert will close once a successful candidate has been found. Interested candidates are therefore encouraged to submit applications as quickly as possible.

Please see the role profile for further information on what the role involves and essential/desirable criteria.

We offer a range of great benefits which can be found at www.rzss.org.uk/about-rzss/staff-benefits

Collections Intern
£21,482 per annum pro rata
36 hours per week
Fixed Term: 20 weeks

Culture Perth and Kinross are looking for a Collections Intern who will work closely with the Collections Team and Conservation Officer to assist with the preparation and transfer of museum objects from Perth Art Gallery to the new Perth Museum and assist in the installation of museum objects in the new permanent galleries. The new Perth Museum is scheduled to open in spring 2024.

You gain experience in photographing and documenting objects and how to maintain accurate museum records.

You will also gain experience in collections care and maintenance.

On completion of this internship, you will have gained knowledge and skills of the key principles and terminology used in collections care, collections moves and exhibition installation.

If you believe you have what it takes to help us achieve success, then please download and complete an application form below. If you have any difficulties, please contact jobs@culturepk.org.uk

Closing date for applications is midnight on Tuesday, 13 June 2023.

Interviews will be held on Friday, 23 June 2023.

PURPOSE OF JOB

The Black Watch Castle and Museum holds a large and varied collection of artefacts covering many aspects of Regimental life over two and a half centuries. The collection contains uniforms, military equipment, trophies of war, prints and paintings, medals, documents, books and photographs. The Museum is looking to improve our standard of documentation and increase its potential for learning and access. It also seeks to improve access and engagement through developing the schools programme, as well as events and activities. Under the supervision of the Museum Curator, the main duties of the Museums and Collections Assistant are:

MAIN DUTIES AND RESPONSIBILITIES

• Assisting in the care of the collections, including:
a) inventory of collections, reconciliation of data on database and database maintenance
b) collections entry, movement and exit
c) Maintenance and upkeep of displays
• Environmental monitoring and housekeeping
• Assisting with exhibitions and redisplay
• Assisting in development and delivery of learning and access activities
• Assisting in development and delivery of events
• Assisting with volunteers
• Conducting guided tours to the public
• Creating social media posts/blogs
• Front of house duties

Permanent Contract | Full-Time

Who we are

The National Trust for Scotland is an independent charity set up in 1931 for the preservation and conservation of natural and human heritage significant to Scotland and the world.

The National Building Conservation Team are a forward-looking team of buildings professionals who are passionate about caring for the Trust’s diverse portfolio of structures both historic and modern. Although we are one of the Trust’s Central teams, managed from Trust HQ at Hermiston Quay, individual team members are dispersed across all parts of the Scottish mainland, supporting 4 Regions and our role is all about collaborating and supporting local Operations Teams.

Our Regional Offices are:

• Edinburgh & East: Hermiston Quay, Edinburgh
• Highlands & Islands: Balnain House, Inverness
• North-East: Crathes Castle, Aberdeenshire
• South & West: Culzean Castle, South Ayrshire / Greenbank House, Glasgow

The role of the Trust’s Building Conservation Team is to provide professional and technical building and conservation knowledge and support across all aspects of the care and maintenance of our buildings.

What this job is about

The Building Surveyor is the senior buildings and conservation professional in each Region. The Building Conservation Team delivers direct support to the regional management and operations teams, under the management and supervision of the Head of Building Conservation.

Each Region is supported by a Building Surveyor and a Maintenance Surveyor, who between them support Trust property and conservation operations by delivering conservation maintenance activities to ensure that our buildings are fit for purpose, safe and welcoming for our visitors, meet legislative standards of compliance and deliver the Trust’s charitable purposes. The Team operates through a consultancy model with Building and Maintenance Surveyors aligned to a client group of properties to allow them to develop expertise in the history, significance, care, and operation of those properties. Working in collaboration and consultation with operations teams and in response to condition reports, our surveyors programme and commission appropriate consultancy services and contractors to deliver required works. You will undertake condition surveys, identify, and diagnose defects, specify and schedule works and develop options for remediation. This includes ensuring that all works specifications, contracting and project management and construction activities are compliant with legislation and Trust technical, Health & Safety and Conservation standards and policies.

As the senior surveying specialist and knowledge bearer within each region or property portfolio, the emphasis is on leading the conservation and care of the built environment, compliance against policy, statutory and legislative frameworks internally and externally (e.g. CDM, planning, health & safety, building control, environment, and conservation practice).

What we want you to be responsible and accountable for

You will work under the day-to-day operational management of the Lead Conservation Surveyor, who in turn reports to the Head of Building Conservation. You will be supported directly by the Buildings Support Manager, Buildings Assistant and the Head of Building Conservation Policy. You will work most closely with the Regional Maintenance Surveyor to identify defects and respond to operational requests, research, plan and deliver appropriate solutions for any building related issues.

You will be required to:

1. Understand and continually refresh your knowledge of the significance, condition, and operational requirements of the buildings in your area and the Trust’s Conservation Principles and other policies and statutory requirements that impact on our buildings.
2. Undertake surveys, identify defects, and make recommendations for imminent and future works to improve, maintain and conserve the significance and operational utility of buildings and sites in the most environmentally sustainable way.
3. Lead, manage and input into the production of research and property plans in relation to built assets and their future care, use and operation.
4. Produce options appraisals, work plans, schedules, specifications, and tender documents.
5. Manage procurement exercises in collaboration with our Procurement Team.
6. Develop, monitor, and manage project budgets.
7. Develop, project manage and act as Contract Administrator for conservation, maintenance and improvement projects including ensuring that all necessary statutory applications are lodged and approved with any conditions discharged.
8. Provide information in support of grant applications and the management of grant funded works.
9. Provide support and information to the Health & Safety Team in relation to compliance matters including but not limited to: CDM, contractor management, fire safety, environmental management and DDA.
10. Compile and keep under review property information appropriate to each property and all building activities undertaken in your Region.

How we would like you to achieve this

We need you to:

• Work in a way that is wholly consistent with our stated organisational values, our Corporate Strategy, and our emerging Buildings Care Strategy.
• Work collegiately across the Building Conservation Team, and collaboratively with colleagues across the Trust.
• Become familiar with and maintain your knowledge of the Trust’s systems and processes and the work of other departments.
• Apply best practice in building conservation and management of all building activities, having cognisance of industry standards and best practice, regulation and statutory requirements and the Trust’s internal policies and procedures.
• Obtain and maintain a working knowledge of all statutory requirements related to your work.
• Be solutions driven, seeking collaborative ways to achieve project aims while ensuring that our buildings receive the highest possible standard of conservation.
• Work flexibly and within reason attend sites and other NTS offices as and when required, sometimes requiring overnight stays away from home.
• Keep good records relating to your activity and be able to use these swiftly to produce meaningful management information that can inform our decision-making.
• Be a good communicator and influencer. You need to be entirely comfortable and confident with creating and delivering engaging reports, formal papers, presentations, and activities for different internal audiences (from front-line staff to director/CEO/board level, as well as for external stakeholders). We use the Office 365 suite, and you will need to be a competent user of this family of IT tools.
• Support your colleagues and share your knowledge and experience with them to develop their skillset.

Who you will be working with

You will be part of the Central Building Conservation Team which acts as a cohesive team providing mutual support and advice and seeking common solutions across our built estate.

• Your line and operational manager will be the Lead Conservation Surveyor.
• Your team leader will be the Head of Building Conservation.
• Your closest working colleague will be the Regional Maintenance Surveyor.
• You will be supported in team by the Buildings Support Manager, Buildings Assistant, National Maintenance Lead, Head of Building Conservation Policy and the other regional surveyors.

You will cooperate and collaborate with a wide range of specialists in other teams across the Trust including in particular (but not limited to):

• Operations Teams – experts in the management and operation of our visited properties and their day-to-day care and compliance.
• Regional management – in particular the Regional Director and Business Manager.
• Estates Team – experts in the management of let and tenanted properties.
• Collections management and curatorial teams – experts in the conservation of objects and interiors and the presentation of properties for visitors.
• Health & Safety Team.
• Finance Team.
• Procurement Team.
• Legal and Insurance Team.
• You will be supported by the Trust’s People, IT, Coms, and other teams.
• You will also work with, and lead hybrid teams made up of internal specialists and external consultants and contractors.

The Buildings Conservation team structure these roles in red

The budget you would hold

• None. You will not be a budget holder, but you will use the Trust’s finance, project, and expense systems for transactions and monitoring/reporting purposes. You will be required to advise on and produce estimates for project budgeting purposes and manage expenditure against approved budgets.
The experience and skills you need to have to do this job

Essential:

1. A Chartered Building Surveyor or Architect (we will also consider equivalent professional qualification) with at least 2 years’ post qualification experience and proven experience and ability across the work activities described in this job description. Please contact us if you are unsure whether your qualification is appropriate to this role.
2. A collaborative, solutions driven approach to supporting internal customers and problem solving, with a caring, respectful, and inclusive attitude to others.
3. Excellent organisational skills – flexible and able to multi-task and juggle tasks to ensure priorities are met.
4. Ability to work without supervision, prioritise workload and manage time effectively.
5. Full driving licence for use in UK.
6. MS Office proficient user.

Desirable:

• AutoCAD user.
• Recognised Building Conservation Accreditation.
• Recognised post-graduate qualification in building conservation.
• Familiarity with the NTS Estate.
• Knowledge of housing standards applicable to residential tenancies.

Just so you know…
• The Trust has a set of Values we would ask you to work within, and these apply to everybody in the Trust irrespective of their role or job. You can find out more here: https://www.nts.org.uk/our-work/our-manifesto-and-values.
• This means we want you to have:
o The ability and willingness to understand others’ perspectives and to consider the impact of your actions on them and to adapt your actions as necessary.
o The ability and willingness to learn and try new things, to be flexible and step outside of your comfort zone.
o An open and honest way of communicating, ready to ask others for their ideas and to be open to hear and consider different points of view.
o A pro-active approach to taking initiative and to driving forward ideas and projects designed to improve daily operations and deliver an exceptional visitor experience.